Archived - Standard Acquisition Clauses and Conditions Manual - B - Requirements Definition

Material supplied must be new and conform to the latest issue of the applicable drawing, specification and/or part number that is in effect on the bid solicitation closing date.

• Option 1

  The Contractor must provide material that is new production of current manufacture supplied by the principal manufacturer or its accredited agent. The material must conform to the latest issue of the applicable drawing, specification and part number, as applicable, that was in effect on the bid closing date.
• OR

  Option 2

  If the material is not new production of current manufacture, or is from a source other than the principal manufacturer or its accredited agent, it must be unused and in new condition, provided by an approved contractor with the latest approved modifications incorporated as applicable, and include the release notes.

Instruction to contracting officers : Complete fill-ins as specified by the Contractor in its bid.

Name of manufacturer: ______________

Date of manufacture: ________________

Cure date if the item contains elastomeric material: ___________________ .

Bidders must specify, by providing the information required below, if they offer to provide material that is new production of current manufacture, or not.

• Material - New Production of Current Manufacture: If the material is new production of current manufacture supplied by the principal manufacturer or its accredited agent, it must conform to the latest issue of the applicable drawing, specification and part number, as applicable, that is in effect on the bid closing date.
• Material - Not New Production of Current Manufacture: If the material is not new production of current manufacture, or is from a source other than the principal manufacturer or its accredited agent, it must be unused and in new condition. The material (end item) must not contain items which have been refurbished or previously placed in service. If the item contains elastomeric material, e.g., hoses, rubber, adhesive compounds, etc., the shelf life remaining can not be less than 75 percent from the date of manufacture to the procurement date.

Bidders must further provide the name of the manufacturer, the date of manufacture and the cure date if the item contains elastomeric material.

• Material - New Production of Current Manufacture:__________________
• OR
  Material - Not New Production of Current Manufacture: ______________

Name of manufacturer: ______________

Date of manufacturer: ________________

Cure date if the item contains elastomeric material: _____________________.

The Contractor must apply age control for age sensitive elastomeric materials as specified in Canadian Forces specification CFTO D-05-001-001/SF-000 (refers to Society of Automotive Engineering, Aerospace Recommended Practices for age control of aerospace elastomeric materials) to all aircraft, aircraft components, aircraft accessories and to elastomeric items when the elastomeric items are used in contact with fuel, hydraulic fluid, oil, alcohol, or oxygen, or when the elastomeric items form part of a pneumatic, coolant or any other fluid or gaseous systems.

Canada will not accept products that do not comply with the above specification.

Option 1:

The Contractor must ensure that item(s) ___________ (insert the applicable item number) will contain 75 percent of the authorized shelf life as listed in ISO 2230 at date of delivery to the Department of National Defence.

Option 2:

The Contractor must ensure that item(s) ___________ (insert the applicable item number) will contain 75 percent of the authorized shelf life as listed in CFTO D-05-001-001/SF-000 at date of delivery to the Department of National Defence.

All electrical equipment supplied under the Contract must be certified or approved for use in accordance with the Canadian Electrical Code, Part 1, before delivery, by a certification organization accredited by the Standards Council of Canada.

The Contractor must label and ship dangerous goods/hazardous products falling within the Transportation of Dangerous Goods Act, 1992, c.34 and the Hazardous Products Act, R.S.C. 1985, c. H-3 and their regulation(s) in accordance with the said Acts and regulation(s) accompanied by the required safety data sheet(s) completed in both English and French.

The materiel identified in the Canadian or the U.S. Qualified Products List under Qualification Reference Number _____ shall be supplied. The supplied materiel shall comply with all conditions set forth in the Qualifications Certificate or in the Letter of Recognition that was granted for this materiel.

_____ are approved products. Only those products appearing on the Approved Products List (APL) will be considered/accepted.

All lumber supplied is to be stamped showing the grade, species and name of the grading agency authorized to grade mark lumber in Canada by the Canadian Lumber Standards Accreditation Board.

Fish must be processed and packed in an establishment approved by the Department of Fisheries and Oceans in accordance with the Fish Inspection Act, R.S., 1985, c. F-12, and Regulations, and must be identified as follows:

1. Fresh fish must be identified by the words "Processed under Government Supervision" or "Canada Inspected" within a line drawing of a maple leaf marked on wrappers, inserts containers or master containers.
2. Frozen fish must be identified by the words "Canada Inspected" within a line drawing of a maple leaf marked on the wrappers, or containers, or where practicable on the whole fish.

The Work must comply with the Government of Canada standards established by the Treasury Board, that include the Standard of Web Accessibility, the Standard on Web Usability, the Standard on Web Interoperability, and the Standard on Optimizing Websites and Applications for Mobile Devices.

In addition, the Work must comply with the standards and guidelines developed by the department or agency for whom the Work is being performed. Such standards and guidelines are available from the department or agency's Web Standards Centre of Expertise.

The Contractor guarantees that the electronic medium and software provided to Canada under the Contract have no viruses or unauthorized codes, whether or not through fault or negligence on the part of the Contractor. If Canada suffers any loss or damage due to viruses or unauthorized codes, the Contractor must reimburse all the expenses incurred by Canada to return its systems to their initial condition.

1. Products that are equivalent in form, fit, function and quality to the item(s) specified in the bid solicitation will be considered where the Bidder:
   1. designates the brand name, model and/or part number of the substitute product;
   2. states that the substitute product is fully interchangeable with the item specified;
   3. provides complete specifications and descriptive literature for each substitute product;
   4. provides compliance statements that include technical specifics showing the substitute product meets all mandatory performance criteria that are specified in the bid solicitation; and
   5. clearly identifies those areas in the specifications and descriptive literature that support the substitute product's compliance with any mandatory performance criteria.
2. Products offered as equivalent in form, fit, function and quality will not be considered if:
   1. the bid fails to provide all the information requested to allow the Contracting Authority to fully evaluate the equivalency of each substitute product; or
   2. the substitute product fails to meet or exceed the mandatory performance criteria specified in the bid solicitation for that item.
3. In conducting its evaluation of the bids, Canada may, but will have no obligation to, request bidders offering a substitute product to demonstrate, at the sole cost of bidders, that the substitute product is equivalent to the item specified in the bid solicitation.

If the grade of meat ordered is not available for delivery, the Contractor must supply a higher grade as a substitute, at no additional cost.

If the Bidder offers a substitute product, Canada reserves the right to request a sample from the Bidder in order to determine its equivalency in form, fit, function, quality and performance to the item specified in the bid solicitation.

The Bidder must, upon request from the Contracting Authority, provide a sample to the Technical Authority, transportation charges prepaid, and without charge to Canada, within ______ (insert the number of days) calendar days from the date of request. The sample submitted by the Bidder will remain the property of Canada and will not be considered as part of the deliverables in any resulting contract. If the sample does not meet the requirements of the bid solicitation or the Bidder fails to comply with the request of the Contracting Authority, the bid will be declared non-responsive.

A copy of the ________ referred to in the bid solicitation is available and may be purchased from:

Clause 1

The Contractor must perform the Work in accordance with the Statement of Work at Annex "____".

OR

Clause 2

The Contractor must perform the Work in accordance with the Statement of Work at Annex "____" and the Contractor's technical bid entitled ______, dated _______.

OR

Clause 3

The Contractor must perform the Work in accordance with the Statement of Work at Annex "____" and the technical and management portions of the Contractor's bid entitled ______, dated _____.

The Work to be performed is detailed under Article ______ of the resulting contract clauses. (Contracting officer to insert the article number which references B4007C.)

Clause 1

The Contractor must provide the items detailed under the "Requirement" at Annex "_____".

Clause 2

The Contractor must provide the items detailed under the "Line Item Detail".

Clause 3

The Contractor must provide _______ (fill in appropriate description of the requirement) in accordance with the Requirement at Annex "______".

Clause 4

The Contractor must provide ________ (fill in appropriate description of the requirement) in accordance with the Requirement at Annex "_____" and the Contractor's technical bid entitled _____, dated _____.

Clause 5

The Contractor must provide ________ (fill in appropriate description of the requirement) in accordance with the Requirement at Annex "_____" and the technical and management portions of the Contractor's bid entitled _____, dated _____.

Clause 1

The requirement is detailed under the "Line Item Detail".

Clause 2

The requirement is detailed under Article _____ of the resulting contract clauses. (Contracting officer to insert the article number which references B4008C.)

The Contractor is responsible for the testing and remarking of cylinders and/or tanks at five-year intervals starting from the date of manufacture, in accordance with _____ .

The Contractor is responsible for obtaining copies of all United States (US) military specifications and standards which may be applicable to the requirement. These specifications and standards are available commercially, or may be obtained by visiting the US Department of Defence Website, at the following address: US Department of Defence.

Bidders must provide products that are of the same description, brand name, model and/or part number as detailed in the item description of the bid solicitation. Bidders are advised that substitute products will not be considered.

1. Interpretation
   • 1.1 "day" means any period 24 consecutive hours;
   • 1.2 "month" means any period of 30 consecutive days; and
   • 1.3 "flight" means the movement of an aircraft from the point of take-off to the first point of landing.
2. Operation, Interruption or Cancellation of Charter Flights
   • 2.1 The Carrier must have exclusive operational control over chartered aircraft and its contents and crew.
   • 2.2 The Carrier must ensure that every person provided with transportation on a chartered aircraft complies with all the conditions of the Contract, and any persons and property aboard a chartered aircraft are subject to the authority of the pilot-in-charge.
   • 2.3 The Carrier may:
     1. cancel or terminate a charter or any flight of a charter at any time,
     2. return to base or to the last point of landing, or
     3. divert or land at an intermediate point, when such action is considered by the Carrier to be necessary owing to the unserviceability of the aircraft, weather conditions or other conditions beyond the control of the Carrier.
3. Dangerous Goods or Hazardous Products
   The Carrier must comply with all laws and regulations applicable to the carriage of dangerous goods or hazardous products.
4. Space for the Carrier's Use
   Any capacity in the chartered aircraft not being utilized by the Charterer may, unless the Charterer objects, be used by the Carrier for the carriage of its own personnel, baggage or goods.
5. Cancellations, Non-completions or Deviations
   • 5.1 When a charter is cancelled by the Carrier after commencement, charges will apply for the completed portion only.
   • 5.2 No charges will apply to the Charterer:
     1. where flights are not completed due to mechanical failure or crew casualties and the Carrier fails to arrange satisfactory alternative transportation; or
     2. in respect of any flying in an unsuccessful attempt to complete a flight required under the charter.
6. Substitution of Aircraft
   • 6.1 When, owing to causes beyond the control of the Carrier, the chartered aircraft is unavailable at the time the charter commences or becomes unavailable while carrying out the charter, the Carrier may furnish another aircraft of the same type or, with the consent of the Charterer, substitute any other type of aircraft at the rates and charges applicable to the aircraft originally chartered except as provided in subsections 6.2 and 6.3.
   • 6.2 When a substituted aircraft is capable of a larger payload than the aircraft originally chartered, the payload carried in the substituted aircraft must not be greater than the payload that would have been available in the aircraft originally chartered, unless the Charterer agrees to pay the rates and charges applicable to the substituted aircraft.
   • 6.3 When the maximum payload of a substituted aircraft is smaller than the maximum payload of the aircraft originally chartered, charges will be based on the rates and charges applicable to the type of substituted aircraft, except that where such rates and charges are higher than those for the aircraft originally chartered, the rates and charges for the original aircraft chartered will apply.
7. Determination of Firm Rate Per Hour
   • 7.1 Except as provided in subsection 7.2, the hours and minutes for which a charge is made must be computed from the time the aircraft leaves the surface of the earth and terminating when the aircraft touches the surface of the earth at the next point of landing. The term "Firm Rate Per Hour" is an hourly charge or portion of an hourly charge of "Air Time" as defined in the Canadian Aviation Regulations, Part VIII, Air Navigation Services, and will be the basis of calculating charges for air services.
   • 7.2 When operations involve a continuous succession of flights, each of less than ten (10) minutes duration, and the engine is not shut down between such flights, air time must be computed from the time the aircraft leaves the surface of the earth for the first flight and ceases when the aircraft touches the surface of the earth at the final point of landing.
   • 7.3 In determining the duration of a flight:
     1. each fraction of an hour must be stated as a decimal, established on the basis of a six-minute period,
     2. each period of less than three minutes must be rounded to zero, and
     3. each period of between three and six minutes must be rounded to six minutes, except that no flight must be considered to have a duration of less than 0.1 hour.
8. Application of Rates and Charges Fixed Wing Only
   • 8.1 On charters, rates per mile must apply for all point-to-point flights where flight distances are measurable.
   • 8.2 Rates by hour must apply when the Carrier is providing air service for the Charterer engaged in operations involving flights or parts of flights where flight distances are not measurable, or when requested by the Charterer and such request is noted by the Carrier on the invoice.
9. Methods of Measuring Distance Fixed Wing Only
   • 9.1 When a flight is required to be flown over airways routes or routes prescribed by the Department of Transport, the distances must be measured in straight lines along such routes.
   • 9.2 The distances of flights, other than a flight referred to in subsection 9.1, must be measured in a straight line between the places of commencement and completion of the Work provided for in the charter, using standard 8 miles to 1 inch aeronautical charts of the National Topographic Series, as issued by the Department of Natural Resources, Ottawa.

The Contractor must:

1. carry out the docking, maintenance and alterations of the Department of __________ (insert the department's name) vessel ______ (insert the name and vessel designator) in accordance with the Requirement at Annex ____ (insert additional annexes that contain additional specifications, if applicable).
2. carry out any approved unscheduled work not covered in the above paragraph (a).

The requirement is as follows:

1. the docking, maintenance and alterations of the Department of __________(insert the department's name) vessel _________ (insert the name and vessel designator) in accordance with the Requirement at Annex _____ (insert additional annexes that contain additional specifications, if applicable).
2. any approved unscheduled work not covered in the above paragraph (a).

The pilot-in-command must have flown a minimum of 1,000 hours on fixed wing aircraft, including 500 hours as pilot-in-command of the type of aircraft specified and 250 hours in areas similar to the Contract area of operation. When so requested by the Identified User, the Contractor must provide documentary proof of such experience.

If at any time during the course of the operations, the flight crew, the maintenance crew or both are considered by the Identified User to be unsatisfactory for safety or other reasons, the Identified User may notify in writing the Contractor that the flight crew, the maintenance crew or both must be replaced. The Identified User must immediately advise the Contracting Authority of the problem with the crew(s). The Contractor must immediately, upon receiving such notification, withdraw and replace the crew specified in the notice. The Contractor must advise the Contracting Authority of the corrective action taken. The aircraft involved must be considered unserviceable until a satisfactory crew resumes operations.

The pilot-in-command must have flown a minimum of 1,000 hours on rotary wing aircraft, including 500 hours as pilot-in-command of the type of aircraft specified and 250 hours in areas similar to the Contract area of operation. When so requested by the Identified User, the Contractor must provide documentary proof of such experience.

If at any time during the course of the operations, the flight crew, the maintenance crew or both are considered by the Identified User to be unsatisfactory for safety or other reasons, the Identified User may notify in writing the Contractor that the flight crew, the maintenance crew or both must be replaced. The Identified User must immediately advise the Contracting Authority of the problem with the crew(s). The Contractor must immediately, upon receiving such notification, withdraw and replace the crew specified in the notice. The Contractor must advise the Contracting Authority of the corrective action taken. The aircraft involved must be considered unserviceable until a satisfactory crew resumes operations.

The pilot-in-command of the aircraft must ensure that all passengers are given a safety briefing before take-off in accordance with Section 602.89, Part VI, General Operating and Flight Rules of the Canadian Aviation Regulations 2005-2.

The Contractor must:

1. prepare the ammunition data cards in accordance with Annex A or MIL-STD-1168B;
2. forward the ammunition data cards to the consignee(s) identified in the Contract and to the Technical Authority; and
3. annotate the propellant stabilizer content data on the ammunition data cards under Remarks, Block 16.

The Contractor must forward a copy of the lot acceptance test results to the Technical Authority.

1. When identification markings are required, the Contractor must arrange for their design and manufacture in accordance with the current issue of Canadian Forces Specification D-02-002-001/SG-001. The markings must be affixed to the deliverable end item(s) before delivery.
2. Identification markings applicable to the United States (U.S.) Navy F-18 program must be manufactured in accordance with the current issue of MIL-STD-130, except that the "U.S." must be blanked out and the Canadian contract number, prefixed with the word "CANADA", must be specified in the Contract Number block.
3. The Contractor must submit drawings for identification markings for approval through the responsible Department of National Defence Technical Authority at least sixty (60) days before production.

1. The Contractor must prepare military nomenclature data (or confirm existing nomenclature data) in accordance with the current issue of Canadian Forces Specification D-01-000-200/SF-001 and the most recent issue of United States (U.S.) MIL-STD-196 for electronic equipment or MIL-STD-1812 for aeronautical and photographic equipment. Upon request from the Contractor, the specification will be provided by the Contracting Authority.
2. The Contractor must submit Requests for Military Nomenclature either through the Joint Electronics Type Designation Automated System (JETDAS) / Aeronautical and Support Equipment Type Designation System (ASETDS), or through the Department of National Defence (DND) Technical Authority (TA), Project Management Office (PMO), Life Cycle Materiel Manager (LCMM), or directly to the Departmental Control Point [(DCP) - Director Supply Chain Operations (DSCO) 4-3], at least 90 days before delivery of the end item(s) to which the data relates. The DCP will in turn, review the request, return to the Contractor if it contains error, or edit as required and forward to the U.S. Department of Defence Control Point (DoDCP)
3. Access to the JETDAS / ASETDS is restricted and users must apply for Logon ID and Password. The Contractor's representatives responsible for submitting Requests for Military Nomenclature must hold a valid Reliability Status registered with the Department of National Defence or Public Works and Government Services Canada. For any query to access or to obtain a copy of the systems User Guides, contact the Departmental Control Point (DCP) contact in Canada by phone at 819-939-9054 or by facsimile at 819-939-9060.

All rubber hose assemblies and all medium and high pressure teflon hose assemblies for aerospace applications, must have a permanent identification band attached by welding.

1. The Contractor must, within ______ days after contract award, provide to the Procurement Authority a Long Lead Time Item List (LLTIL) prepared in accordance with the current issue of Canadian Forces Specification D-01-100-214/SF-000. Any items with a procurement lead time (from placement of order to delivery) of greater than ______ months must be included in the LLTIL. Upon request from the Contractor, the specification will be provided by the Contracting Authority.
2. Supplementary Provisioning Technical Documentation (SPTD), as prepared by the actual manufacturer of the item, is required for the codification and cataloguing of all items listed in the LLTIL. The SPTD called up in the above specification must accompany the LLTIL as detailed in the specification. Specific details of the data elements required must be listed on a Provisioning Documentation Selection Sheet, prepared in accordance with the above specification, and be submitted in electronic ASCII text format.
3. Questions regarding the preparation, format or contents of the above provisioning documentation must be directed to the Procurement Authority.

Bidders must quote the cost of a Long Lead Time Item List (LLTIL) in their bid. The list must indicate the approximate number of line items.

1. The Contractor must, within ______ days after contract award, provide to the Procurement Authority an Interim Spares List (ISL) prepared in accordance with the current issue of Canadian Forces Specification D-01-100-214/SF000. The ISL must identify those spares that must be delivered concurrent with or before the introduction of the equipment into service, to support that equipment from the first day of delivery until the receipt of spares selected at the Initial Provisioning Conference. Upon request from the Contractor, the specification will be provided by the Contracting Authority.
2. Supplementary Provisioning Technical Documentation (SPTD), as prepared by the actual manufacturer of the item, is required for the codification and cataloguing of all items listed in the ISL. The SPTD called up in the above specification must accompany the ISL as detailed in the specification. Specific details of the data elements required must be listed on a Provisioning Documentation Selection Sheet prepared in accordance with the above specification, and be submitted in electronic ASCII text format.
3. Questions regarding the preparation, format or contents of the above provisioning documentation must be directed to the Procurement Authority.

Bidders must quote the cost of an Interim Spares List (ISL) in their bid, and the list must indicate the approximate number of line items.

1. The Contractor must, ______ days after the design of a deliverable is accepted by the Technical Authority, provide to the Procurement Authority a Provisioning Parts Breakdown (PPB) prepared in accordance with the current issue of Canadian Forces Specification D-01-100-214/SF0-000. Copies of all assembly level drawings and parts lists required to verify the complete and current configuration of the equipment must accompany the PPB. Upon request from the Contractor, the specification will be provided by the Contracting Authority.
2. Supplementary Provisioning Technical Documentation (SPTD), as prepared by the actual manufacturer of the item, is required for the codification and cataloguing of all items listed in the PPB. The SPTD called up in the above specification must be supplied, as detailed in the specification, within twenty (20) working days after receipt of a request from the Director Supply Chain Operations (DSCO). Specific details of the data elements required must be listed on a Provisioning Documentation Selection Sheet, prepared in accordance with the above specification and the PPB, and be submitted in electronic ASCII text format.
3. Final acceptance of the PPB and the SPTD will be made by DSCO. Questions regarding the preparation, format or contents of the above provisioning documentation must be directed to Procurement Authority.

Bidders must quote the cost of the Provisioning Parts Breakdown (PPB) and of the related documentation required in their bid.

1. The Contractor must, within ____ days after contract award, provide to the Procurement Authority a Recommended Spare Parts List (RSPL) prepared in accordance with the current issue of Canadian Forces Specification D-01-100-214/SF-000. The RSPL must contain the Contractor's recommendation for spares required to maintain the equipment for a 24-month period, and must provide the basis for the spares selection to be made by Department of National Defence. Upon request from the Contractor, the specification will be provided by the Contracting Authority.
2. Supplementary Provisioning Technical Documentation (SPTD), as prepared by the actual manufacturer of the item, is required for the codification and cataloguing of all items listed in the RSPL. The SPTD called up in the above specification must accompany the RSPL as detailed in the specification. Specific details of the data elements required must be listed on a Provisioning Documentation Selection Sheet, prepared in accordance with the above specification, and be submitted in electronic ASCII text format.
3. Questions regarding the preparation, format or contents of the above provisioning documentation must be directed to the Procurement Authority.

Bidders must quote the cost of the Recommended Spare Parts List (RPSL) and of the related documentation required in their bid. The list must indicate the approximate number of line items.

The purpose of an Initial Provisioning Guidance Conference (IPGC) is to provide instructions and assistance to the Contractor in preparing the initial provisioning documentation required in the Contract. The Contractor must contact the Procurement Authority immediately after contract award if a IPGC is required. The Conference will be held in the offices of the Procurement Authority in the National Capital Region, as soon as possible after contract award. As this is a service to the Contractor, the Contractor may not charge Canada for its costs associated with the provision of the IPGC.

Questions regarding the IPGC must be directed to the Procurement Authority.

1. The purpose of an Initial Provisioning Conference (IPC) is to allow the Department of National Defence (DND) to verify that the Provisioning Parts Breakdown reflects the current and complete configuration of the equipment being procured by comparing it against full assembly drawings, and to select the range of spares required to support the system/equipment during an initial period of service, as determined in the Statement of Work. The IPC will be held in the offices of the Director Technical Information and Codification Services (DTICS), in the National Capital Region, unless Canada determines that it is necessary to hold the IPC at the Contractor's facility. If so, the Contractor must provide offices to hold the IPC at the Contractor's facility at no additional cost to Canada.
2. Upon acceptance of the provisioning documentation by DTICS, the Contractor may be required to provide:
   1. engineering and product support assistance;
   2. engineering, reliability and maintainability data;
   3. modification data, if applicable.
3. DND certifies that it will adhere to all proprietary and intellectual property rights relating to items identified in this documentation.
4. Questions regarding the preparation, format or contents of the above provisioning documentation must be directed to the Procurement Authority.

Bidders must quote the cost of an Initial Provisioning Conference (IPC) in their bid.

1. The Contractor must submit each addition, deletion or substitution of components of the equipment being manufactured that may affect the Department of National Defence provisioning of support spares as a Materiel Change Notice (MCN) to the Procurement Authority. MCNs must be produced in accordance with the current issue of Canadian Forces Specification D-01-100-215/SF-000, which will be provided by the Contracting Authority upon request from the Contractor.

Bidders must quote the cost of each Material Change Notice (MCN) submission in their bid.

The Contractor must provide and clearly label all technical publications required for description, operation, installation, maintenance and repair of the deliverable end items as follows:

Bilingual publications

Option 1: Newly written manuals

The Contractor must provide the following publications in both English and French, in one of the following formats: side-by side, separate issues, separate joined, facing pages, or over and under. The selected format must be in full compliance with the latest issue of C-01-100-100/AG-006, Specification Writing, Format and Production of Technical Publications. The Contractor must deliver the newly written manuals to the __________ (insert "Technical" or "Procurement") Authority on or before _________ (insert the delivery date).

Option 2: Existing manuals

The Contractor must provide the following publications as existing commercial or foreign government off-the-shelf manuals, in both English and French, in side-by-side format, in full compliance with the latest issue of C-01-100-100/AG-005, Specification Acceptance of Commercial and Foreign Government Publications as Adopted Publications. The Contractor must deliver the existing manuals to the __________(insert "Technical" or "Procurement") Authority on or before _________ (insert the delivery date).

Option 3: Alternate format

The Contractor must provide the following publications in the format approved in writing by the Technical Authority, in both English and French. The format must be in full compliance with the latest issue of C-01-100-100/AG-005, Specification Acceptance of Commercial and Foreign Government Publications as Adopted Publications. The Contractor must deliver the publications in the approved alternate format to the __________ (insert "Technical" or "Procurement") Authority on or before _________ (insert the delivery date).

Unilingual publications

Option 1: Newly written manuals

The Contractor must provide the following publications in full compliance with the latest issue of C-01-100-100/AG-006, Specification Writing, Format and Production of Technical Publications. The Contractor must deliver the newly written manuals to the ______ (insert "Technical" or Procurement") Authority on or before _________(insert the delivery date).

Option 2: Existing manuals

The Contractor must provide the following publications as existing commercial or foreign government off-the-shelf manuals, in full compliance with the latest issue of C-01-100-100/AG-005, Specification Acceptance of Commercial and Foreign Government Publications as Adopted Publications. The Contractor must deliver the existing manuals to the __________ (insert "Technical" or "Procurement") Authority on or before _________ (insert the delivery date).

Right to translate and reproduce

The Contractor gives Canada the right to translate and reproduce, for government purposes, any or part of any publication provided under the Contract as existing unilingual commercial manuals.

Bidders must submit as part of their bid:

1. a recommended list of publications for approval by the Technical Authority;
2. a price for any or all publications based on:
   1. options 1 to 3 below for the bilingual publications;
   2. options 1 or 2 below for the unilingual publications and for the right to translate or reproduce the unilingual publications.
   The price structure must be itemized in such a way as to clearly reflect the price differential between the different options and to clearly indicate what costs are directly attributable to the second official language requirement; and
3. delivery lead times required for the option(s) selected.

Bilingual publications

Option 1: Newly written manuals

All publications provided in both English and French, in one of the following formats: side-by-side, separate issues, separate joined, facing pages, or over and under. The selected format must be in full compliance with the latest issue of C-01-100-100/AG-006, Specification Writing, Format and Production of Technical Publications.

Option 2: Existing manuals

All publications provided as existing commercial or foreign government off-the-shelf manuals in both English and French, in side-by-side format. The format must be in full compliance with the latest issue of C-01-100-100/AG-005, Specification Acceptance of Commercial and Foreign Government Publications as Adopted Publications. When existing commercial publications are not available, Option 1 must apply.

Option 3: Alternate format

All publications provided in the format approved by the Technical Authority, in both English and French. The format must be in full compliance with the latest issue of C-01-100-100/AG-005, Specification Acceptance of Commercial and Foreign Government Publications as Adopted Publications. This option requires the written approval of the Technical Authority before contract award.

Unilingual Publications

Option 1: Newly written manuals

All publications provided in full compliance with the latest issue of C-01-100-100/AG-006, Specification Writing, Format and Production of Technical Publications.

Option 2: Existing manuals

All publications provided as existing commercial or foreign government off-the-shelf manuals must be in full compliance with the latest issue of C-01-100- 100/AG-005, Specification Acceptance of Commercial and Foreign Government Publications as Adopted Publications. When existing commercial publications are not available, Option 1 must apply.

Right to translate and reproduce

For publications provided as existing unilingual commercial manuals in full compliance with the latest issue of C-01-100-100/AG-005, Specification Acceptance of Commercial and Foreign Government Publications as Adopted Publications. Canada must be given the right to translate and reproduce, for government purposes, any or part of those publications. Bidders must submit a price to give that right to Canada.

1. The Contractor must provide publications in accordance with the following specifications and standards:
   1. Format: The latest issue of C-01-100-100/AG-005, Specification Acceptance of Commercial and Foreign Government Publications as Adopted Publications.
      The latest issue of C-01-100-100/AG-006, Specification Writing, Format and Production of Technical Publications.
   2. Procurement: The latest issue of D-01-000-100/SF-000, Specification for Procurement of Publishing Services and Published Works.
   3. Packaging: The latest issue of D-LM-008-022/SG-000, Standard of Packaging for Documentation.
   4. Policy and procedures: The latest issue of A-AD-100-100/AG-000, National Defence Publishing Policy and Administration Procedures.
   5. Technical content: The technical content must meet the requirements of the latest issue of the following specifications:
      D-01-100-200/SF-000 - Preparation of Equipment Data Summaries;
      D-01-100-202/SF-000 - Preparation of Equipment Descriptions;
      D-01-100-203/SF-000 - Preparation of Operating Instructions;
      D-01-100-204/SF-000 - Preparation of Preventative Maintenance Instructions;
      D-01-100-205/SF-000 - Preparation of Corrective Maintenance Instructions;
      D-01-100-207/SF-000 - Preparation of Parts Identification Lists.
   6. Quality assurance: The Contractor must conform to the Quality Assurance Program detailed in the latest issue of C-01-100-100/AG-006.
2. Upon request from the Contractor, the specification will be provided by the Contracting Authority.

1. If required, the Contractor must obtain the government drawings and publications or other technical documents from the nearest National Defence Quality Assurance Region office.
2. At contract completion, the Contractor must provide the Technical Authority with a list of all Department of National Defence-owned Canadian Forces Technical Orders and electronic data material, with a request for disposal instructions.

The Contract involves controlled goods as defined in the Schedule to the Defence Production Act. The Contractor must identify those controlled goods to the Department of National Defence.

1. The Contractor must provide the Department of National Defence (DND), which is the National Codification Bureau (NCB) for Canada, sufficient technical data to permit the Director, Supply Chain Operations (DSCO) to classify, codify and describe new items being introduced into the Canadian Government Cataloguing System.
2. Technical data for each item may include the manufacturer's engineering drawing (minimum level 2), standard, specification and/or data specification sheet (brochure). Regardless of which of these formats is provided, the data must clearly provide the following, as applicable:
   1. the name and address of the true manufacturer, or Design Control Authority;
   2. the manufacturer's unique part number;
   3. the physical characteristics (material, dimensions, tolerances);
   4. performance data (i.e. functional and operating requirements such as speed, load);
   5. electrical and/or electronic characteristics;
   6. mounting requirements;
   7. special features which contributed to the uniqueness of the item(s);
   8. the end item application; and, if applicable
   9. manufacturer's unique bar code number.
3. Technical descriptive data are not required for items that are identified in a Canadian or United States government specification or in a Military Standard which completely describes the item.
4. The Contractor is responsible for advising DND Technical Authority and the NCB (DSCO 5) of any proprietary data or restrictions imposed on the release of its technical data to government entities in Canada or abroad.
5. In the event of disputes regarding the acceptability of technical data submitted by the Contractor, the ruling of the NCB (DSCO) must prevail.
6. The Contractor is ultimately responsible, under the conditions of the Contract, for the provision of the technical data for all of the items identified in the Contract. The Contractor must include the terms of this clause in any subcontracts, to ensure the availability of the technical data to DND and the NCB (DSCO).
7. For end items procured by the Contractor from a subcontractor or supplier, the Contractor must provide the name of the actual manufacturer and their unique identifying part number along with all necessary technical documentation, and their bar code number if available.
8. The Contractor must submit all data to the DND Technical Authority at least sixty (60) days before delivery of the equipment. Items must not be released for shipment unless identified with a NATO Stock Number provided for in the Contract, or unless specifically authorized by the Contracting Authority.
9. The Contractor must contact the DSCO for any further clarification of the codification technical data requirements at:
   National Defence Headquarters
   Mgen George R. Pearkes Building
   101 Colonel By Drive
   Ottawa, ON K1A 0K2
   Attention: Director Supply Chain Operations (DSCO)

1. The Contractor must comply with and participate in the Department of National Defence/Canadian Forces (DND/CF) Flight Safety (FS) Program, as stated in A-GA-135-001/AA 001, "Flight Safety for the Canadian Forces".
2. The Contractor must implement the following before conducting work on CF weapons systems including maintenance, modification and flying operations and before the beginning of flying operations:
   1. a FS Program which mirrors the CF program's goals and objectives and includes the appointment of a FS manager or representative who will administer the program, establish investigative process for FS occurrences and reporting mechanism in accordance with the guidelines established in the A-GA-135-001/AA-001, "Flight Safety for the Canadian Forces". The FS Program must be made available for review on request from Directorate of Flight Safety (DFS);
   2. a process to report and investigate any FS occurrences, incident or accident, in accordance with the guidelines and timelines established in the FS manual above; and
   3. an Emergency Response Plan that details the actions to be taken by the Contractor in response to accidents or incidents involving a DND aircraft under contract as well as the support provided to DFS investigations into those accidents/incidents, as described in the FS manual above.
3. The Contractor must, with a two-week notice, allow DND /CF designated personnel to have access to all relevant data, documentation and facilities, for the purpose of conducting a FS survey.

The Contractor must provide to the ____________ (insert "Technical" or "Project") Authority ____ hard copies and/or ______ soft copies on ______ (insert "DVD" or "CD") of the manufacturers' service bulletins covering modifications, improvements, or special maintenance actions for goods delivered. The Contractor must continue to provide the service bulletins for a period of ____ year(s) after delivery of the goods.

1. The Contractor must provide to the Contracting Authority, a production and delivery schedule for the publications that constitute deliverable end items that will ensure availability of the publications concurrently with the delivery of the goods to which the publications relate. The Contractor's schedule must account for the time required by Canada to conduct reviews and provide acknowledgement or comments.
2. Stages
   The following production milestone review stages will be used for initial planning purposes:
   1. english manuscript approval;
   2. french manuscript translation accuracy check;
   3. camera-ready pages (reproducible);
   4. printed copy;
   5. consignment of approved manuals.
3. Quantities
   Following Certificate of Compliance approval, _____ copies of the publications that constitute deliverable end items must be delivered to the consignees indicated in the Contract.

1. The Contractor must ensure that welding is performed by a welder certified by the Canadian Welding Bureau(CWB) for the following Canadian Standards Association(CSA) standard(s):

   Instruction to contracting officers: insert a. or b. or both as applicable.

   1. CSA W47.1 (current version), Certification of Companies for Fusion Welding of Steel ______ (insert division level);
   2. CSA W47.2 (current version), Certification of Companies for Fusion Welding of Aluminum _____ (insert division level).
2. In addition, welding must be done in accordance with the requirements of the applicable drawings and specifications.
3. Before the commencement of any fabrication work, and upon request from the (insert "Inspection Authority" or "Project Authority" or "Technical Authority"), the Contractor must provide approved welding procedures and/or a list of welding personnel they intend to use in the performance of the Work. The list must identify the CWB welding procedure qualifications attained by each of the personnel listed and must be accompanied by a copy of each person's current CWB certification to CSA welding standards.

1. Welding must be performed by a welder certified by the Canadian Welding Bureau (CWB) for the following Canadian Standards Association (CSA) standards:

   Instruction to contracting officers: insert a. or b. or both as applicable.

   1. CSA W47.1 (current version), Certification of Companies for Fusion Welding of Steel _____ (insert division level);
   2. CSA W47.2 (current version), Certification of Companies for Fusion Welding of Aluminum ______ (insert division level).
2. Before contract award and within _______ (insert number of days) calendar days of the written request by the Contracting Authority, the successful Bidder must submit evidence demonstrating (insert "its" or "its and its subcontractor's" or "its subcontractor's") certification by CWB in accordance with the CSA welding standards.

1. Collection and delivery of the Work may be by hand, courier, mail, electronic mail or internet (or intranet), as specified in the Contract. If the Contractor is required to collect the Work at a government site and/or deliver the Work to a government site, the Contractor must collect and deliver the Work during normal working hours, unless provided otherwise in the Contract.
2. The Contractor must submit the Work on the prescribed electronic medium and software, following the layout and format of the original text. Any work submitted by the Contractor on the prescribed electronic medium and software must be formatted in such a way that it can be used without modification. The Contractor must follow the layout of the original in every respect. The Contractor must supply the prescribed electronic medium and software.
3. The Work must contain no heading, advertising or information whatsoever that could identify the Contractor. No handwritten corrections will be accepted. All French translations must include all the French accents on the prescribed electronic medium and software. The Contractor must reproduce any charts (including figures), unless otherwise indicated. The word count includes figures, and figures must be reproduced.
4. The Contractor must not remove any classified documents from the authorized work premises unless it receives authorization in writing from the Project Authority. The Contractor must ensure that its employees are aware of and comply with this requirement.
5. The Contractor must stamp the appropriate security classification on the Work produced by the Contractor under the Contract. The Contractor must not keep or reproduce classified documents or translations of these, nor reveal their contents. Upon completion of the Work, the Contractor must return to the Project Authority all classified documents provided by Canada or produced by the Contractor under the Contract, as well as all the rough drafts, draft notes, working documents and research notes. All such documents must be submitted in person or sent by courier, enclosed in two envelopes, the inside envelope being marked at the required security level, and the outer one bearing only the addresses of the addressee and sender.

The Contractor must follow these procedures for any proposed design change/deviation to contract specifications.

Option 1

The Contractor must complete Part 1 of form PWGSC-TPSGC 9038 (PDF 241 KB) - (Help on File Formats), Design Change/Deviation, and forward _______ ___(insert number) copies to the ______ Authority (insert "Technical" or "Project", as applicable) and one (1) copy to the Contracting Authority.

Option 2

The Contractor must complete Part 1 of the Design Change/Deviation form DND 672 and forward _______ ___(insert number) copies to the ______ Authority (insert "Technical" or "Project", as applicable) and one (1) copy to the Contracting Authority.

The Contractor will be authorized to proceed upon receipt of the design change/deviation form signed by the Contracting Authority. A contract amendment will be issued to incorporate the design change/deviation in the Contract.

These procedures must be followed for any design change or additional work.

1. When Canada requests design change or additional work:
   1. The Technical Authority will provide the Contracting Authority with a description of the design change or additional work in sufficient detail to allow the Contractor to provide the following information:
      1. any impact of the design change or additional work on the requirement of the Contract;
      2. a price breakdown of the cost (increase or decrease) associated with the implementation of the design change or the performance of the additional work using either the form PWGSC-TPSGC 1686, Quotation for Design Change or Additional Work, or the form PWGSC-TPSGC 1379 (PDF 56KB) - (Help on File Formats) Work Arising or New Work.
      3. a schedule to implement the design change or to perform the additional work and the impact on the contract delivery schedule.
   2. The Contracting Authority will then forward this information to the Contractor.
   3. The Contractor will return the completed form to the Contracting Authority for evaluation and negotiation. Once agreement has been reached, the form must be signed by all parties in the appropriate signature blocks. This constitutes the written authorization for the Contractor to proceed with the work, and the Contract will be amended accordingly.
2. When the Contractor requests design change or additional work:
   1. The Contractor must provide the Contracting Authority with a request for design change or additional work in sufficient detail for review by Canada.
   2. The Contracting Authority will forward the request to the Technical Authority for review.
   3. If Canada agrees that a design change or additional work is required, then the procedures detailed in paragraph 1 are to be followed.
   4. The Contracting Authority will inform the Contractor in writing if Canada determines that the design change or additional work is not required.
3. Approval
   The Contractor must not proceed with any design change or additional work without the written authorization of the Contracting Authority. Any work performed without the Contracting Authority's written authorization will be considered outside the scope of the Contract and no payment will be made for such work.

The Contractor will be solely responsible for the stability and trim of the ship during the period the vessel is in the Contractor's facility, including docking and undocking. The Contractor must maintain weight change information pertinent to the vessel's stability during the docking period. The Technical Authority will supply the Contractor with cross curves of stability, hydrostatic curves, tank status, location of centre of gravity, and other information relevant to the ship's condition upon handing over of the vessel.

At the completion of the Contract, the Contractor must provide Canada with a detailed list of all non-consumable equipment and material acquired by the Contractor in the performance of the Work and billed against the Contract. The Contractor must request disposal instructions and dispose of such non-consumable equipment and material only as directed by Canada. Non-consumable equipment and material means anything that is not incorporated into the Work delivered to Canada.

The Contractor must, where applicable, include for each item listed the name, manufacturer, model number, serial number, optional equipment, supplier and price.

Government Property must be used only for the purpose of performing the Contract.

1. Government-supplied material (GSM) must be used in the manufacture of the item(s) detailed in the Contract. The Bidder must state in its bid the following GSM information for each item:
   1. description;
   2. minimum width;
   3. item;
   4. quantity per unit;
   5. unit price _________ meters/each (Applicable Taxes extra).
   
   Material usage must be accurately estimated, as material required in addition to that estimated above must be purchased from Canada at the price indicated in the Contract. Usage of GSM is a component of the bid price and will be a factor in the bid evaluation. Failure to indicate the GSM required for each item will render the bid non-responsive.
2. Canada will provide to the successful Bidder the GSM specified in the bid free of charge, including transportation to the following address: _____ (the Bidder must insert the destination address).

1. Government-supplied material (GSM) is the property of the Government of Canada. The Contractor is responsible for maintaining satisfactory records of the disposition of all GSM.
2. The GSM described in the Contract must be used in the manufacture of the item(s) detailed in the Contract. Only the quantity of material stated in the Contract will be supplied by Canada without charge.
3. If additional GSM is required for contract completion, it must be purchased from Canada at the unit price stated in the Contract, Applicable Taxes extra. The Contractor must send the request for additional material directly to the Contracting Authority at the address specified on page 1 of the Contract. The request must be accompanied by a certified cheque payable to the Receiver General for Canada. The material will be shipped to the Contractor, transportation charges collect.
4. The Contractor agrees that with the exception of material required for the pre-production sample(s) that may be required in the contract, no GSM will be cut, used or processed until the Technical Authority has approved the pre-production samples and provided a written notice of acceptance. Damage incurred as a result of cutting GSM before acceptance of any pre-production sample(s) is the Contractor's responsibility.
5. The Contractor must replace or make good, at its own expense, any items which fail to conform to the Contract requirements, as a result of faulty or inefficient cutting, manufacture or workmanship.
6. In the event of problems with the GSM supplied, the Contractor must advise the Contracting Authority immediately, identifying the specific problem. If the Contractor proceeds without guidance from the Contracting Authority, any costs incurred and loss of GSM will be at the Contractor's expense.
7. The Contractor must rebate Canada for the value of GSM applicable to any quantity not delivered under the Contract. The value will be calculated at the unit price and usage stated in the Contract.
8. Upon completion of the total contract quantity, if there is GSM with a total value in excess of $250, the Contractor must either:
   1. return the material to the sender with transportation charges paid by Canada. The Contracting Authority must be contacted to make appropriate arrangements; or
   2. apply for an overrun to the contract quantity. Approval for an overrun will be provided under a contract amendment.
9. Canada will not pay for work performed on any GSM that is damaged or lost while in the Contractor's care.
10. The Contractor must not dispose of GSM and/or rejected units containing GSM without the written approval of the Contracting Authority. Transportation charges for the return of GSM where the Contract has not been satisfactorily completed will be at the Contractor's expense.

1. The Contractor must sponge all wool or wool blend fabrics supplied by Canada before cutting. The sponging costs and any shrinkage loss are included in the price.
2. Canada will provide the fabric free of charge to the Contractor, including transportation to the sponger indicated below. The Contractor will be responsible for transportation costs from the sponger to its plant.

Name of sponger: _____

Address : _____ .

1. The fabric detailed in the Contract must be free from defects such as imperfections and blemishes that may adversely affect its appearance or serviceability when viewed under inspection conditions satisfactory to the Quality Assurance Representative (QAR) _______ (insert the name of the QAR).
2. Any defect acceptable to the QAR must be strung (flagged) along the right hand selvedge of the face side using colourfast strings for each two (2) linear decimetres where the defect occurs (not applicable to narrow fabrics 15 cm or less in width).
3. The Contractor must deduct allowances from the gross piece length for each defect or splice, on the basis of two (2) linear decimetres per fault. The Contractor must record gross length, net length and number of splices on each piece ticket.
4. Fabric with more than _____ defects (insert the number of defects allowed) per 100 metres ________(insert "square" or "linear") will be rejected.
5. The following defects, if prevalent throughout the fabric, will result in rejection of the full pieces:
   1. mill creases/calendar marks;
   2. edge to edge shading;
   3. tears, holes or marks beyond 12 mm from the outer edge of the selvedge;
   4. poor dye penetration and/or streaks;
   5. weak or tender fabric;
   6. warp or filling defects throughout.

The Contractor must make patterns for sealing as a special lot after acceptance of the pre-production sample, if applicable, before production. These patterns must conform to the applicable technical requirements in the Contract and be delivered to Canada.

If these patterns are not acceptable, they will be returned to the Contractor specifying the reason for non-conformance and must be replaced by the Contractor.

The Contractor must forward patterns for sealing using Department of National Defence form CF 1280, Certificate of Inspection and Release. This document must be signed by the Contractor and sent to:

Name: _____

Address: _____

1. The tooling listed in the supporting Department of National Defence (DND) loan agreement is required to perform the Work under the Contract and will be supplied FOB Destination by DND. The cutting tools will not be supplied. The provided tooling remains the property of Canada.
2. Upon completion of the Contract, the Contractor must inspect the tooling provided to the Contractor by DND for condition and count and must repair, replace or reimburse any items found unserviceable. The Contractor must report non-repairable items and list any components that have been lost or are non-repairable and send the list to the Contracting Authority. Each item will also include a Materiel Condition Tag CF 942. At the completion of the Contract, the Contractor must have in its possession a complete set of tooling in serviceable condition.
3. The Contractor must return the tooling prepaid immediately upon completion of the Contract to the point of issue for catalogued material. Non catalogued stock (without NATO Stock Numbers), will be directed through consultation between the Life Cycle Material Managers (LCMMs), technical authorities and Disposal, Sales, Artefacts & Loans (DSAL).
4. The items must be packaged in accordance with best commercial standards to ensure safe arrival at destination. Items must be tagged with a CF 942 tag identifying:
   1. description;
   2. kit number;
   3. quantity;
   4. condition; and
   5. Technical Inspector (name, signature, telephone number).
5. Items not identified or packaged as required above and that are found to be unserviceable will be returned to the Contractor. The Contractor will be responsible for return shipping costs and associated labour costs involved.
6. Hazmat items must be clearly marked and made safe for redistribution in accordance with the Transport of Dangerous Goods Act and its regulations.

1. The Contractor must clearly mark labels in accordance with the following:
   1. Marking: A label must be positioned as described in the technical data. The label and markings must be in accordance with Department of National Defence specification D-80-001-055/SF-001. The markings must include characters not less than 1/8 inch (3.2 mm) and not more than 1/4 inch (6.3 mm) in height the following information:
      1. Contract Number (e.g. W8463-2-BD0W/01-PC);
      2. NATO Stock Number (number will be designated in the Contract for item or size) (e.g. 8415-21-909-7043);
      3. size identification (see Scale of Measurements, e.g. 6732); and
      4. date of start of production (month and year, e.g. 12 2007).
      
      When the marking of items as required above is not feasible, the NATO Stock Number must be etched or indelibly marked where possible.
   2. Care labelling: As specified in the technical data, the care symbols must be in accordance with Canadian General Standards Board CAN/CGSB-86.1 and as detailed in item description of the Contract.

1. Pre-production Samples: The Contractor must provide _______ (insert the number of pre-production samples required) pre-production samples, accompanied by the sealed sample(s) if applicable, to the Technical Authority for acceptance within _____ (insert the number of days as specified by the Bidder in its bid) calendar days from ______ (insert "date of contract award" or insert one or both of the following: "receipt of Government Supplied Material" and/or "receipt of tooling").
   (Instruction to contracting officers: if the Contractor must purchase material from Canada, insert the following paragraph and renumber the subsequent paragraphs accordingly or delete the entire paragraph, if not applicable.)
   Government Available Material: The Contractor must purchase, within seven (7) calendar days following the date of contract award, sufficient materials from Canada to make up pre-production sample(s) and submit for approval before commencing production.
2. If the first sample(s) are rejected, the Contractor must submit the second sample(s) within _____ (insert the number of days as specified by the Bidder in its bid) calendar days of notification of rejection from the Technical Authority.

3. The Contractor must carry out all required inspection and tests to verify conformance to the technical requirements of the Contract.
4. The Contractor must provide the sample(s), and a copy of the inspection and test report(s), to the Technical Authority, transportation charges prepaid, and without charge to Canada. The sample(s) submitted by the Contractor will remain the property of Canada.
5. The Technical Authority will notify the Contractor, in writing, of the conditional acceptance, acceptance or rejection of the sample(s). A copy of this notification will be provided by the Technical Authority to the Contracting Authority. The notice of conditional acceptance or acceptance does not relieve the Contractor from complying with all requirements of the specification(s) and all other conditions of the Contract.
6. The Contractor must not commence or continue with production of the items and must not make any deliveries until the Contractor has received notification from the Technical Authority that the sample(s) are acceptable. Any production of items before sample acceptance will be at the sole risk of the Contractor.
7. Rejection by the Technical Authority of the second sample(s) submitted by the Contractor for failing to meet the contract requirements, will be grounds for termination of the Contract for default.
8. The sample(s) may not be required if the Contractor is currently in production. The request for waiver of sample(s) must be made by the Contractor in writing to the Technical Authority. The waiving of this requirement will be at the discretion of the Technical Authority. If the Technical Authority agrees to the Contractor’s request, the Contracting Authority will issue an amendment to incorporate the waiving of this requirement in the Contract.

(NOTE TO CONTRACTING OFFICER: Choose between the two options below, as applicable)

Option 1

1. Pre-production Samples: After contract award, the successful Bidder will be required to provide _______ (insert the number of pre-production samples required) pre-production samples, accompanied by the sealed sample(s) if applicable, to the Technical Authority for acceptance within _____ (bidders must insert the number of days) calendar days from ___________ (insert "date of contract award" or insert one or both of the following: "receipt of Government Supplied Material" and/or "receipt of tooling").
2. If the first sample(s) are rejected, the successful Bidder will be required to submit the second sample(s) within _______ (bidders must insert the number of days) calendar days of notification of rejection from the Technical Authority.

Option 2

1. Government Available Material: The successful Bidder must purchase, within seven (7) calendar days following the date of contract award, sufficient materials from the Royal Canadian Mounted Police to make up pre-production sample(s) and submit for approval before commencing production.
   Pre-production Samples: After contract award, the successful Bidder will be required to provide _______ (insert the number of pre-production samples required) pre-production samples, accompanied by the sealed sample(s) if applicable, to the Technical Authority for acceptance within _____ (bidders must insert the number of days) calendar days from __________ (insert "date of contract award" or insert one or both of the following: "receipt of Government Available Material" and/or "receipt of tooling").
2. If the first sample(s) are rejected, the successful Bidder will be required to submit the second sample(s) within ______ (bidders must insert the number of days) calendar days of notification of rejection from the Technical Authority.

Option 1

1. Pre-production Samples: After contract award, the successful Bidder will be required to provide _____ (insert the number of pre-production samples required) pre-production sample(s) two (2) meters in length, full width, accompanied by the sealed sample(s) if applicable, to the Technical Authority for acceptance within ___ (bidders must insert the number of days) calendar days from date of contract award.
2. If the first sample(s) are rejected, the successful Bidder will be required to submit the second sample(s) within ____ (bidders must insert the number of days) calendar days of notification of rejection from the Technical Authority.

Option 2

1. Production Samples: After contract award, the successful Bidder will be required to take a production sample, two (2) meters in length, full width, from the first production run and provide it to the Technical Authority, accompanied by the sealed sample(s) if applicable, for acceptance within ___ (bidders must insert the number of days) calendar days from date of contract award.
2. If the first sample(s) are rejected, the successful Bidder will be required to submit the second sample(s) within _______ (bidders must insert the number of days) calendar days of notification of rejection from the Technical Authority.

Option 3

1. Pre-production Samples: After contract award, the successful Bidder will be required to provide _____ (insert the number of pre-production samples required) pre-production sample(s) two (2) meters in length, full width, accompanied by the sealed sample(s) if applicable, to the Technical Authority. Bidders are required to deliver the pre-production samples for acceptance within _____ (bidders must insert the number of days) calendar days from date of contract award.
2. If the first sample(s) are rejected, the successful Bidder will be required to submit the second sample(s) within _______ (bidders must insert the number of days) calendar days of notification of rejection from the Technical Authority.
3. Production Samples: After contract award, the successful Bidder will be required to take a production sample, two (2) meters in length, full width, from the first production run and provide it to the Technical Authority, accompanied by the sealed sample(s) if applicable, for acceptance within _____ (bidders must insert the number of days) calendar days from date of contract award.
4. If the first sample(s) are rejected, the successful Bidder will be required to submit the second sample(s) within _______ (bidders must insert the number of days) calendar days of notification of rejection from the Technical Authority.

Option 1

1. Pre-production Samples: The Contractor must provide ____(insert the number of pre-production sample(s) required) pre-production samples two (2) meters in length, full width, accompanied by the sealed sample(s) if applicable, to the Technical Authority for acceptance within ___ (insert the number of days as specified by the Bidder in its bid) calendar days from date of contract award.
2. If the first sample(s) are rejected, the Contractor must submit the second sample(s) within ____ (insert the number of days as specified by the Bidder in its bid) calendar days of notification of rejection from the Technical Authority.

Option 2

1. Production Samples: The Contractor must take a production sample, two (2) meters in length, full width, from the first production run and provide it to the Technical Authority, accompanied by the sealed sample(s) if applicable, for acceptance within _____ (insert the number of days as specified by the Bidder in its bid) calendar days from date of contract award.
2. If the first sample(s) are rejected, the Contractor must submit the second sample(s) within _______ (insert the number of days as specified by the Bidder in its bid) calendar days of notification of rejection from the Technical Authority.

Option 3

1. Pre-production Samples: The Contractor must provide ______ (insert the number of pre-production sample(s) required) pre-production samples two (2) meters in length, full width, accompanied by the sealed sample(s) if applicable, to the Technical Authority for acceptance within _____ (insert the number of days as specified by the Bidder in its bid) calendar days from date of contract award.
   If the first sample(s) are rejected, the Contractor must submit the second sample(s) within ____ (insert the number of days as specified by the Bidder in its bid) calendar days of notification of rejection from the Technical Authority.
2. Production Samples: The Contractor must take a production sample, two (2) meters in length, full width, from the first production run and provide it to the Technical Authority, accompanied by the sealed sample(s) if applicable, for acceptance within ___ (insert the number of days as specified by the Bidder in its bid) calendar days from date of contract award.
   If the first sample(s) are rejected, the Contractor must submit the second sample(s) within _______ (insert the number of days as specified by the Bidder in its bid) calendar days of notification of rejection from the Technical Authority.

Instruction to contracting officers: Ensure paragraphs 3 to 8 are included in the option selected.

3. The Contractor must carry out all required inspection and tests to verify conformance to the technical requirements of the Contract.
4. The Contractor must provide the sample(s), and a copy of the inspection and test report(s), to the Technical Authority, transportation charges prepaid, and without charge to Canada. The sample(s) submitted by the Contractor will remain the property of Canada.
5. The Technical Authority will notify the Contractor, in writing, of the conditional acceptance, acceptance or rejection of the sample(s). A copy of this notification will be provided by the Technical Authority to the Contracting Authority. The notice of conditional acceptance or acceptance does not relieve the Contractor from complying with all requirements of the specification(s) and all other terms of the Contract.
6. The Contractor must not commence or continue with production of the items and must not make any deliveries until the Contractor has received notification from the Technical Authority that the sample(s) are acceptable. Any production of items before sample acceptance will be at the sole risk of the Contractor.
7. Rejection by the Technical Authority of the second sample(s) submitted by the Contractor for failing to meet the contract requirements, will be grounds for termination of the Contract for default.
8. The sample(s) may not be required if the Contractor is currently in production. The request for waiver of samples must be made by the Contractor in writing to the Technical Authority. The waiving of this requirement will be at the discretion of the Technical Authority.

The quantity of goods to be delivered by the Contractor is specified in the Contract. The Contractor remains liable for any shipment in excess of that quantity whether the excess quantity is shipped voluntarily or as a result of an error by the Contractor. Canada will not make any payment to the Contractor for goods shipped in excess of the specified quantity. Canada will not return the said goods to the Contractor unless the Contractor agrees to pay for all the costs related to the return, including but not limited to administrative, shipping and handling costs. Canada will have the right to deduct such costs from any invoice submitted by the Contractor.