Archived - Standard Acquisition Clauses and Conditions Manual - H - Terms of Payment
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Table of contents
Terms of Payment
H0001D
Effective Date
Item Status
ID
Title
1998-06-15CancelledH0001DARCHIVED Interest on Overdue Accounts
Remarks – Recommended Use of SACC Item
Use the following clause in bid solicitations and in resulting contracts, with General Conditions DSS-MAS 1011A, DSS-MAS 1026A, DSS-MAS 1026B, DSS-MAS 1034, DSS-MAS 1053, DSS-MAS 9329, and CCC50.
Legal text for SACC item
1. Where applicable, the General Conditions are amended by deleting the
section entitled "Interest on Overdue Accounts" or "Payment",
whichever forms part of the Contract.
2. For the purposes of this clause:
"Average Rate" means the simple arithmetic mean of the Bank Rates in
effect at 4:00 p.m. Eastern Standard Time each day during the
calendar month which immediately precedes the calendar month in
which payment is made, where the "Bank Rate" means the rate of
interest established from time to time by the Bank of Canada as the
minimum rate at which the Bank of Canada makes short term advances
to members of the Canadian Payments Association.
"date of payment" means the date of the negotiable instrument drawn
by the Receiver General for Canada and given for payment of an
amount due and payable;
an amount is "due and payable" when it is due and payable by Canada
to the Contractor in accordance with the terms of the Contract; and
an amount becomes "overdue" when it is unpaid on the first day
following the day upon which it is due and payable.
3. Canada shall be liable to pay to the Contractor simple interest at
the Average Rate plus 3 percent per annum on any amount that is
overdue, from the date such amount becomes overdue until the day
prior to the date of payment, inclusive. Interest shall be paid
without notice from the Contractor except in respect of payment
which is less than fifteen (15) days overdue. No interest will be
payable or paid in respect of payment made within such fifteen (15)
days unless the Contractor so requests after payment has become due.
4. Canada shall not be liable to pay interest in accordance with this
clause if Canada is not responsible for the delay in paying the
Contractor.
5. Canada shall not be liable to pay interest on overdue advance
payments.
1996-10-30SupersededH0001DARCHIVED Interest on Overdue Accounts
1992-12-01SupersededH0001DARCHIVED Interest on Overdue Accounts
1991-06-01SupersededH0001DARCHIVED Interest on Overdue Accounts
H0002D
Effective Date
Item Status
ID
Title
1992-08-01SupersededH0002DARCHIVED Interest on Overdue Accounts
Remarks – Recommended Use of SACC Item
Legal text for SACC item
(a) i) In this Article an amount is "due and payable" when it is due
and payable by Canada to the Carrier according to the terms
of the Contract.
ii) For the purposes of this Article, an amount is overdue when
it is unpaid on the first day following the day upon which it
is due and payable.
iii) In this Article "date of payment" means date of the
negotiable instrument drawn by the Receiver General for
Canada and given for payment of an amount due and payable.
iv) In this Article "Bank Rate" means the discount rate of
interest set by the Bank of Canada.
(b) i) Canada shall be liable to pay, without demand from the
Carrier, simple interest at the Bank Rate plus 1 1/4 per
centum on any amount which is overdue from the day such
amount became overdue until the day prior to the date of
payment, inclusively; however, interest will not be payable
nor paid unless the amount has been outstanding (unpaid) for
more than 15 days following the due date. Interest will not
be payable on overdue advance payments.
ii) The Bank Rate shall be that prevailing at the opening of
business on the date of payment.
(c) Interest shall only be paid when Canada is responsible for the delay
in paying the Carrier. In the event Canada is not responsible for
the delay in paying the Carrier, no interest shall be paid.
1992-01-31SupersededH0002DARCHIVED Interest on Overdue Accounts
H0003D
Effective Date
Item Status
ID
Title
1992-08-01SupersededH0003DARCHIVED Interest on Overdue Accounts
Remarks – Recommended Use of SACC Item
Legal text for SACC item
(a) i) In this Article an amount is "due and payable" when it is due
and payable by Canada to the Carrier according to the terms
of the Standing Offer.
ii) For the purposes of this Article, an amount is overdue when
it is unpaid on the first day following the day upon which it
is due and payable.
iii) In this Article "date of payment" means date of the
negotiable instrument drawn by the Receiver General for
Canada and given for payment of an amount due and payable.
iv) In this Article "Bank Rate" means the discount rate of
interest set by the Bank of Canada.
(b) i) Canada shall be liable to pay, without demand from the
Carrier, simple interest at the Bank Rate plus 1 1/4 per
centum on any amount which is overdue from the day such
amount became overdue until the day prior to the date of
payment, inclusively; however, interest will not be payable
nor paid unless the amount has been outstanding (unpaid) for
more than 15 days following the due date. Interest will not
be payable on overdue advance payments.
ii) The Bank Rate shall be that prevailing at the opening of
business on the date of payment.
(c) Interest shall only be paid when Canada is responsible for the delay
in paying the Carrier. In the event Canada is not responsible for
the delay in paying the Carrier, no interest shall be paid.
1992-01-31SupersededH0003DARCHIVED Interest on Overdue Accounts
H0004C
Effective Date
Item Status
ID
Title
2007-11-30CancelledH0004CARCHIVED Payment Period
Remarks – Recommended Use of SACC Item
Use the following clause in all contracts.
Legal text for SACC item
1. Canada's standard payment period is thirty (30) days. The payment
period is measured from the date an invoice in acceptable form and
content is received in accordance with the Contract or the date the
Work is delivered in acceptable condition as required in the
Contract, whichever is later. A payment is considered overdue on the
31st day following that date and interest will be paid automatically
in accordance with the section entitled Interest on Overdue Accounts
of the general conditions.
2. If the content of the invoice and its substantiating documentation
are not in accordance with the Contract or the Work is not in
acceptable condition, Canada will notify the Contractor within
fifteen (15) days of receipt. The 30-day payment period begins upon
receipt of the revised invoice or the replacement or corrected Work.
Failure by Canada to notify the Contractor within fifteen (15) days
will only result in the date specified in subsection 1 of the clause
to apply for the sole purpose of calculating interest on overdue
accounts.
H1000C
Effective Date
Item Status
ID
Title
2008-05-12ActiveH1000CSingle Payment
Remarks – Recommended Use of SACC Item
Use the following clause in contracts for goods and services (except construction and utility contracts) when a single payment will be made upon completion of all work and deliveries.
Legal text for SACC item
Canada will pay the Contractor upon completion and delivery of the Work in accordance with the payment provisions of the Contract if:
- an accurate and complete invoice and any other documents required by the Contract have been submitted in accordance with the invoicing instructions provided in the Contract;
- all such documents have been verified by Canada;
- the Work delivered has been accepted by Canada.
2007-11-30SupersededH1000CARCHIVED Single Payment
H1000D
Effective Date
Item Status
ID
Title
2005-06-10SupersededH1000DARCHIVED Method of Payment
Remarks – Recommended Use of SACC Item
Use the following clause in contracts, standing offers, purchase orders or bid solicitations (except construction and utility contracts) that provide for payment upon completion.
Legal text for SACC item
1. Payment by Canada to the Contractor for the Work shall be made
within:
(a) thirty (30) days following the date on which all of the Work
has been delivered at the delivery point specified in the
Contract, not the ultimate destination, and all other Work
required to be performed by the Contractor under the terms of
the Contract has been completed; or
(b) thirty (30) days following the date on which an invoice and
substantiating documentation are received according to the
terms of the Contract;
whichever date is the later.
2. If Canada has any objection to the form of the invoice or the
substantiating documentation, within fifteen (15) days of its
receipt, Canada shall notify the Contractor of the nature of the
objection. "Form of the invoice" means an invoice which contains or
is accompanied by such substantiating documentation as Canada
requires. Failure by Canada to act within fifteen (15) days will
only result in the date specified in subsection 1 of the clause to
apply for the sole purpose of calculating interest on overdue
accounts.
2004-12-10SupersededH1000DARCHIVED Method of Payment
2003-12-12SupersededH1000DARCHIVED Method of Payment
1999-06-21SupersededH1000DARCHIVED Method of Payment
1992-12-01SupersededH1000DARCHIVED Method of Payment
1991-06-01SupersededH1000DARCHIVED Method of Payment
H1001C
Effective Date
Item Status
ID
Title
2008-05-12ActiveH1001CMultiple Payments
Remarks – Recommended Use of SACC Item
Use the following clause in contracts for goods (except construction and utility contracts) with multiple deliveries when payment will be made on completion of each delivery.
Legal text for SACC item
Canada will pay the Contractor upon completion and delivery of units in accordance with the payment provisions of the Contract if:
- an accurate and complete invoice and any other documents required by the Contract have been submitted in accordance with the invoicing instructions provided in the Contract;
- all such documents have been verified by Canada;
- the Work delivered has been accepted by Canada.
2007-11-30SupersededH1001CARCHIVED Multiple Payments
H1001D
Effective Date
Item Status
ID
Title
2004-12-10SupersededH1001DARCHIVED Method of Payment - Multiple Deliveries
Remarks – Recommended Use of SACC Item
Use the following clause in contracts, standing offers, purchase orders, bid solicitations (except construction and utility contracts) applicable to the multiple unit/multiple shipment category, with payment on completion of each shipment.
Legal text for SACC item
1. Payment by Canada to the Contractor for each delivery shall be made
within:
(a) thirty (30) days following the date on which completed units
have been delivered at the delivery point specified in the
Contract, not the ultimate destination, and all other Work
required to be performed by the Contractor with respect to
these units under the terms of the Contract has been
completed; or
(b) thirty (30) days following the date on which an invoice and
substantiating documentation are received according to the
terms of the Contract;
whichever date is the later.
2. If Canada has any objection to the form of the invoice or the
substantiating documentation, within fifteen (15) days of its
receipt, Canada shall notify the Contractor of the nature of the
objection. "Form of the invoice" means an invoice which contains or
is accompanied by such substantiating documentation as Canada
requires. Failure by Canada to act within fifteen (15) days will
only result in the date specified in subsection 1 of the clause to
apply for the sole purpose of calculating interest on overdue
accounts.
2003-12-12SupersededH1001DARCHIVED Method of Payment - Multiple Deliveries
1999-06-21SupersededH1001DARCHIVED Method of Payment - Multiple Deliveries
1991-06-01SupersededH1001DARCHIVED Method of Payment - Multiple Deliveries
H1002C
Effective Date
Item Status
ID
Title
2005-12-16CancelledH1002CARCHIVED Method of Payment - One Lump Sum
Remarks – Recommended Use of SACC Item
Use the following clause in contracts when one lump sum payment is to be made to the contractor after all deliverables have been received and accepted.
Legal text for SACC item
1. One payment shall be made following delivery and acceptance of all
deliverables.
2. The Contractor shall prepare and certify an original and two (2)
copies of its claim on form PWGSC-TPSGC 1111, Claim for Progress
Payment (http://www.pwgsc.gc.ca/acquisitions/text/forms/forms-e.html
). The claim will be forwarded to the Contracting Authority who will
certify the claim and forward it to the Technical Authority for
certification and payment.
2003-12-12SupersededH1002CARCHIVED Method of Payment - One Lump Sum
2000-12-01SupersededH1002CARCHIVED Method of Payment
2000-05-12SupersededH1002CARCHIVED Method of Payment
1997-09-15SupersededH1002CARCHIVED Method of Payment
1991-06-01SupersededH1002CARCHIVED Method of Payment
H1003C
Effective Date
Item Status
ID
Title
2022-12-01ActiveH1003CProgress payments
Remarks – Recommended Use of SACC Item
Use the following clause in contracts when progress payments will be made based on cost incurred using progress claim form PWGSC-TPSGC 1111 .
Use this clause in conjunction with H3022C or H3024C , if applicable; and in conjunction with H4500C in contracts for goods with a Canadian-based contractor.
For more information on progress payments, consult 4.70.30.15 of the Supply Manual .
Instructions to contracting officers:
- Complete the clause where required.
-
Insert one of the following options in paragraph 2 of the clause. If the options provided below do not reflect the requirement, contracting officers may revise the paragraph accordingly.
-
Option 1: Use this paragraph in unit price contracts when the holdback will be paid upon delivery and acceptance of each item.
"The balance of the amount payable will be paid in accordance with the payment provisions of the Contract upon completion and delivery of the item if the Work has been accepted by Canada and a final claim for the payment is submitted."
-
Option 2: Use this paragraph when payment will be made upon completion and acceptance of all work and deliveries.
"The balance of the amount payable will be paid in accordance with the payment provisions of the Contract upon completion and delivery of all work required under the Contract if the Work has been accepted by Canada and a final claim for the payment is submitted."
-
Option 1: Use this paragraph in unit price contracts when the holdback will be paid upon delivery and acceptance of each item.
Legal text for SACC item
- Canada will make progress payments in accordance with the payment provisions of the Contract, no more than once a month, for cost incurred in the performance of the Work, up to _____ percent of the amount claimed and approved by Canada if:
- an accurate and complete claim for payment using form PWGSC-TPSGC 1111, Claim for Progress Payment, and any other document required by the Contract have been submitted in accordance with the invoicing instructions provided in the Contract;
- the amount claimed is in accordance with the basis of payment;
- the total amount for all progress payments paid by Canada does not exceed _____ percent of the total amount to be paid under the Contract;
- all certificates appearing on form PWGSC-TPSGC 1111 have been signed by the respective authorized representatives.
- _________ (insert one of the options provided under the Remarks section above.)
- Progress payments are interim payments only. Canada may conduct a government audit and interim time and cost verifications and reserves the rights to make adjustments to the Contract from time to time during the performance of the Work. Any overpayment resulting from progress payments or otherwise must be refunded promptly to Canada.
2010-01-11SupersededH1003CARCHIVED Progress Payments
2008-05-12SupersededH1003CARCHIVED Progress Payments
2007-11-30SupersededH1003CARCHIVED Progress Payments
H1003D
Effective Date
Item Status
ID
Title
2005-12-16SupersededH1003DARCHIVED Method of Payment - Progress Payments
Remarks – Recommended Use of SACC Item
Use the following clause in bid solicitations and contracts when it is intended that progress payments will be made. If holdback will be applied at different rates for different line items, then it should be reflected in this clause. The following is an option clause relative to a holdback position on any given contract and relates to paragraphs 1. (c) and 2. (b) of this clause. If the same rate of payment/holdback is not applicable to all commodities or phases of the contract, add the following phrase to the foregoing: "applicable to _____ (Name the commodity or phase of the contract appropriate to the payment/holdback rate stated) and payment/holdback equal to _____ percent of such expenditures applicable to _____ (Name the commodity or phase of the contract appropriate to the payment/holdback rate stated)."
Legal text for SACC item
1. Progress payments shall be made not more frequently than once a
month, upon the following terms and conditions:
(a) progress claims shall be completed in full, on form
PWGSC-TPSGC 1111, Claim for Progress Payment (http://www.pwgsc.gc.ca
/acquisitions/text/forms/forms-e
.html) and submitted to Canada in accordance with the invoicing
instructions specified herein;
(b) all the certificates appearing on the said form are to be
signed by the respective persons indicated thereon or their
delegate, and
(c) payments shall be made up to _____ percent of the claimed
amounts approved by Canada but in no event will cumulative
payments exceed _____ percent of the total to be paid by
Canada under the Contract.
2. Each claim must show the following:
(a) expenditures plus pro-rated profit or fee if applicable or,
alternatively, the value of milestones during the claim
period by line item as detailed in the payment terms of the
Contract;
(b) less holdback at _____ percent, calculated on the amount in 2.
(a);
(c) total of all previous claims against the Contract;
(d) Goods and Services Tax or Harmonized Sales Tax, as applicable,
calculated on the amount in 2. (a) above.
3. The balance of the amount payable will be paid upon satisfactory
completion of the Contract or in the case of unit price contracts
upon the delivery and acceptance of each unit, provided that a final
claim for such payment is submitted. (Refer to the invoicing
instructions in the Contract.)
4. If specified herein, the form PWGSC-TPSGC 1111 shall be accompanied
by the required copies of monthly progress reports.
5. The Contractor shall prepare the original and two (2) copies of its
claim on form PWGSC-TPSGC 1111, and they shall be routed as follows:
(a) _____ Authority;
(b) _____ Authority;
(c) Payment Office.
6. Progress payments shall be regarded as interim payments only and
Canada shall have the right to conduct interim cost/time
verifications or audits and to make adjustments from time to time
during the performance of the Work. Any overpayment resulting from
such progress payments or otherwise shall be refunded promptly to
Canada.
7. Payment by Canada to the Contractor for the Work shall be made:
(a) in the case of a progress payment other than the final
payment, within thirty (30) days following the date of
receipt of a duly completed form PWGSC-TPSGC 1111;
(b) in the case of a final payment, within thirty (30) days
following the date of receipt of the duly completed final
form PWGSC-TPSGC 1111, or within thirty (30) days following
the date on which the Work is completed, whichever date is
the later.
8. If Canada has any objection to the form of the progress claim,
within fifteen (15) days of its receipt, Canada shall notify the
Contractor of the nature of the objection. "Form of the claim"
means a claim that contains or is accompanied by such substantiating
documentation as Canada requires. Failure by Canada to act within
fifteen (15) days will only result in the date specified in
subsection 7 of the clause to apply for the sole purpose of
calculating interest on overdue accounts.
2004-12-10SupersededH1003DARCHIVED Method of Payment - Progress
2003-12-12SupersededH1003DARCHIVED Method of Payment - Progress
2000-05-12SupersededH1003DARCHIVED Method of Payment - Progress
1998-11-23SupersededH1003DARCHIVED Method of Payment - Progress
1997-09-15SupersededH1003DARCHIVED Method of Payment - Progress
1992-08-01SupersededH1003DARCHIVED Progress Payments
1992-01-31SupersededH1003DARCHIVED Progress Payments
H1004D
Effective Date
Item Status
ID
Title
1992-08-01SupersededH1004DARCHIVED Method of Payment
Remarks – Recommended Use of SACC Item
Legal text for SACC item
1. Payment by Canada for the work shall be made in accordance with the
Basis of Payment specified herein:
a) within thirty (30) days following the date on which the work
has been performed; or
b) within thirty (30) days following the date on which an
invoice and substantiating documentation are received
according to the terms of the Contract;
whichever is later.
2. If Canada has any objection to the form of the invoice or the
substantiating documentation, within fifteen (15) days of its
receipt Canada shall notify the Carrier of the nature of the
objection. "Form of the invoice" means an invoice which contains or
is accompanied by such substantiating documentation as Canada
requires. Failure by Canada to act within fifteen (15) days will
only result in the date specified in paragraph 1 of the clause to
apply for the sole purpose of calculating interest on overdue
accounts.
1992-01-31SupersededH1004DARCHIVED Method of Payment
H1005D
Effective Date
Item Status
ID
Title
1992-08-01SupersededH1005DARCHIVED Method of Payment
Remarks – Recommended Use of SACC Item
Legal text for SACC item
1. Payment by Canada for the work shall be made in accordance with the
Basis of Payment specified herein:
a) within thirty (30) days following the date on which the work
has been performed; or
b) within thirty (30) days following the date on which an
invoice and substantiating documentation are received
according to the terms of the Standing Offer;
whichever is later.
2. If Canada has any objection to the form of the invoice or the
substantiating documentation, within fifteen (15) days of its
receipt Canada shall notify the Carrier of the nature of the
objection. "Form of the invoice" means an invoice which contains or
is accompanied by such substantiating documentation as Canada
requires. Failure by Canada to act within fifteen (15) days will
only result in the date specified in paragraph 1 of the clause to
apply for the sole purpose of calculating interest on overdue
accounts.
1992-01-31SupersededH1005DARCHIVED Method of Payment
H1006D
Effective Date
Item Status
ID
Title
1992-01-31CancelledH1006DARCHIVED Proposed Basis of Payment
Remarks – Recommended Use of SACC Item
Legal text for SACC item
Refer to Appendix "A" attached hereto which forms part of this Request of Proposal. It is understood and agreed that payment is subject to delivery, inspection and acceptance of the work and any interim payment is conditional on the acceptability of the photography and prints to the Inspection Authority.
H1007D
Effective Date
Item Status
ID
Title
2004-12-10CancelledH1007DARCHIVED Quarterly Release of Holdbacks
Remarks – Recommended Use of SACC Item
Use the following clause in conjunction with H1003D.
Legal text for SACC item
1. The balance of the amount payable in any quarter will be paid
quarterly, provided a claim for such payment is submitted. Each
claim received at the end of a quarter is to include the claim for
the release of the quarterly holdback.
2. Progress payments shall be regarded as interim payments only and
Canada shall have the right to conduct interim cost/time
verifications or audits and to make adjustments from time to time
during the performance of the Work. Any overpayment resulting from
such progress payments or otherwise shall be promptly refunded to
Canada.
1996-05-01SupersededH1007DARCHIVED Quarterly Release of Holdbacks
H1008C
Effective Date
Item Status
ID
Title
2008-05-12ActiveH1008CMonthly Payment
Remarks – Recommended Use of SACC Item
Use the following clause in contracts for services when payment will be made on a monthly basis for work performed.
Legal text for SACC item
Canada will pay the Contractor on a monthly basis for work performed during the month covered by the invoice in accordance with the payment provisions of the Contract if:
- an accurate and complete invoice and any other documents required by the Contract have been submitted in accordance with the invoicing instructions provided in the Contract;
- all such documents have been verified by Canada;
- the Work performed has been accepted by Canada.
2007-11-30SupersededH1008CARCHIVED Monthly Payment
H3000D
Effective Date
Item Status
ID
Title
1991-06-01SupersededH3000DARCHIVED Progress Payments
Remarks – Recommended Use of SACC Item
Use the following clause in bid solicitations and contracts when it is intended that progress payments will be made. If the contract is for shipbuilding or ship repair or alteration or repair to real property, or the holdback is pursuant to legislation, then use clause H3025D. Enter fill-in data. 1. The routing instructions of paragraph 5 are those used for most contracts. These may be adjusted to suit a particular contract so long as the Payment Office is the last one to receive the claim. 2. If holdback will be applied at different rates for different line items, then it should be reflected in clause H3000D. The following is an option clause relative to a holdback position on any given procurement and relates to paragraphs 3 and 4(b) of standard clause H3000D. If the same rate of payment/holdback is not applicable to all commodities or phases of the procurement, add the following phrase to the foregoing: "applicable to _____ (name the commodity or phase of the contract appropriate to the payment/holdback rate stated) and payment/holdback equal to _____ percent of such expenditures applicable to _____ (name the commodity or phase of the contract appropriate to the payment/holdback rate stated )."
Legal text for SACC item
Progress payments will be made not more frequently that once a month upon
the following terms and conditions:
1. Progress claims shall be completed in full, including a brief report of
the progress of the Work to the date of the claim, and submitted to the
Minister on form DSS-MAS 1111, Claim for Progress Payment.
2. All the certificates appearing on the form are to be signed by or for
the respective persons indicated.
3. Payments will be made up to _____ percent of the claimed amounts
approved by the Minister but in no event will cumulative payments exceed _____
percent of the Contract value.
4. Each claim will show:
a) expenditures plus pro-rated profit or fee or, alternatively, the
value of milestones during the claim period by line item as detailed
in the payment terms of the Contract;
b) holdback at _____ percent, calculated on the amount in a);
c) goods and services tax calculated on the amount in a) above.
5. The Contractor shall prepare the original and _____ copies of the Claim
for Progress Payment, form DSS-MAS 1111, and forward them to the
scientific/inspection authority, who in turn will send them to the DSS
representative for further submission to the payment office.
H3001T
Effective Date
Item Status
ID
Title
1991-06-01CancelledH3001TARCHIVED Progress or Advance Payments
Remarks – Recommended Use of SACC Item
Use the following clause in a bid solicitation when it is intended that progress or advance payments will be made upon request. If the contract is for shipbuilding or ship repair or alteration or repair to real property, or where the holdback is pursuant to legislation, use clause H3026T. Enter fill-in-data. NOTES: The following is an option clause relative to a holdback position on any given procurement and relates to paragraph 4 and 5(b) of standard clause H3001T. If the same rate of payment/holdback is not applicable to all commodities or phases of the procurement, then add the following phrase to the foregoing: "applicable to _____(name the commodity or phase of the contract appropriate to the payment/holdback rate stated) and payment/holdback equal to _____ percent of such expenditures applicable to _____(name the commodity of phase or the contract appropriate to the payment/holdback rate stated)."
Legal text for SACC item
Progress or advance payments will be made if requested in the bid, but not
more frequently than once a month upon the following terms and conditions:
1. Arrangements for progress or advance payments will constitute a bid
evaluation criterion. The preferred method of payment is stated
below:
(a) Advance payments: _____ percent of Contract value _____
months after Contract award date (third party guarantees will
be made available as set out in attachment _____).
(b) Progress Payments:
(i) milestones achieved, as described on attachment _____
and corresponding values as set out;
(ii) cost incurred (plus pro-rated fee or profit), with
projected monthly instalments as set out in attachment _____;
(iii) combination of 1) and 2) above, as set out in
attachment _____.
(iv) combination of a) and b) above, as set out in
attachment _____.
2. Progress claims shall be completed in full including a brief report
of the progress of the Work to date of the claim, and submitted to
the Minister on form DSS-MAS 1111, Claim for Progress Payment.
3. All the certificates appearing on the said form are to be signed by
or for the respective persons indicated.
4. Progress payments will be made up to _____ percent of the claimed
amounts approved by the Minister but in no event will cumulative
payments exceed _____ percent of the Contract value.
5. Each progress claim will show:
(a) expenditures plus pro-rated profit or fee or, alternatively,
the value of milestones during the claim period by line item
as detailed in the payment terms of any contract resulting
from this bid;
(b) holdback at _____ percent, calculated on the amount in (a)
above;
(c) goods and services tax on the amount in (a) above.
6. The Bidder shall prepare the original and _____ copies of the Claim
for Progress Payment, form DSS-MAS 1111, and forward them to the
scientific/inspection authority who in turn will send them to the DSS
representative for further submission to the payment office.
H3002D
Effective Date
Item Status
ID
Title
1991-06-01SupersededH3002DARCHIVED Progress Payments
Remarks – Recommended Use of SACC Item
Use clause H3002D for cost reimbursable or fixed time rate contracts when using clause H3000D or H3001T. (For cost reimbursable contracts only, after the phrase "provided a final claim for such payment is submitted" add the phrase "together with a completed Contractor's Cost Submission on form DSS-MAS 7953.")
Legal text for SACC item
The balance of the amount payable will be paid upon satisfactory completion of the Contract, provided that a final claim for such payment is submitted. Progress payments shall be regarded as interim payments only. The Minister shall have the right to conduct interim cost/time verifications or audits and to make adjustments during the performance of the Work. Any overpayments resulting from such progress payments or otherwise shall be promptly refunded to Canada.
H3003D
Effective Date
Item Status
ID
Title
1991-06-01SupersededH3003DARCHIVED Progress Payments
Remarks – Recommended Use of SACC Item
Use clause H3003D for firm unit price contracts, when clause H3000D or H3001T is used.
Legal text for SACC item
The balance due on each unit shall be paid upon the delivery and acceptance of each, provided that an invoice for such payment is submitted (refer to the Contract's invoicing instructions).
H3004D
Effective Date
Item Status
ID
Title
2003-12-12SupersededH3004DARCHIVED Payment, Conditions Precedent to
Remarks – Recommended Use of SACC Item
Use the following clause in bid solicitations and contractual documents with progress payments, and which use one of the general conditions shown below. Fill in the blanks with the appropriate section and general conditions number. General conditions Section 1026A 10 1026B 19 CCC-50 17. Use of this clause is not required when general conditions 9601, General Conditions - Long Form, is used.
Legal text for SACC item
Section _____ of general conditions _____ that forms part of this Contract
is hereby deleted and the following is substituted:
"1. No payment shall be made to the Contractor unless or until
invoices, inspection notes, and all other documents
prescribed by the Minister or by the inspector are submitted
in accordance with either the terms of the Contract or the
instructions of the Minister.
2. In cases where costs have been paid by the Contractor and
where payment is being made by the Minister, Canada shall
make no payment to the Contractor unless or until the
Contractor, if required to do so, establishes to the
satisfaction of the Minister that the materials, parts, work
in process, or finished work are free from all claims, liens,
attachments, charges, or encumbrances.
3. In cases where costs have accrued in the accounts of the
Contractor as liabilities to be discharged in the normal
course of business and where the Minister is making payment,
no payment shall be made to the Contractor unless or until
the Contractor, if required to do so, establishes to the
satisfaction of the Minister that:
(a) the Contractor is not, in the ordinary course of
business, delinquent in discharging any accrued
liabilities that have arisen under this Contract,
(b) the Minister's payment shall be used only to discharge
such liabilities, and
(c) upon such discharge, the materials, parts, work in
process, and finished work shall be free from all
claims, liens, charges, or encumbrances.
4 In case of finished work, Canada shall make no payment to the
Contractor unless or until such finished work has been
inspected and accepted in accordance with the terms of this
Contract."
1999-06-21SupersededH3004DARCHIVED Payment, Conditions Precedent to
1991-06-01SupersededH3004DARCHIVED Payment, Conditions Precedent to
H3005C
Effective Date
Item Status
ID
Title
1991-06-01SupersededH3005CARCHIVED Method of Payment
Remarks – Recommended Use of SACC Item
Use this clause in Science contracts when firm milestone payments are to be made in accordance with a predetermined "Schedule of Milestones."
Legal text for SACC item
1. Milestone payments will be made in accordance with the Schedule of
Milestones attached as Annex "_____", provided that:
(a) the Contractor submits a claim for payment on form DSS-MAS
1111, Claim for Progress Payment. A sample is attached as
Annex "_____";
(b) all of the certificates appearing on the said form are signed
by the respective persons indicated thereon or their delegate;
and
(c) all reports required for the milestone claimed have been
received and accepted by the Scientific Authority.
2. The claim must show the following:
(a) amount currently claimed;
(b) total of all previous claims against the Contract and the
extensions of the total to date;
(c) Requisition Number (RN), Financial Code (FC), and Contract
Number as shown on page 1 of this Contract.
3. The Contractor shall prepare and certify an original and four (4)
copies of its claim on form DSS-MAS 1111. The claim will be
forwarded to the Science Contracting Officer who will certify the
claim and forward it to the Scientific Authority for certification
and payment.
4. The balance of the amount payable will be made following:
(a) delivery and acceptance of all deliverable items;
(b) the approval of the final claim by the Science Contracting
Officer and by the Scientific Authority.
5. Payment by Canada to the Contractor for the Work shall be made:
(a) in the case of a milestone payment other than the final
payment, within thirty (30) days following the date of
receipt of a duly completed milestone claim on form DSS-MAS
1111;
(b) in the case of a final payment, within thirty (30) days
following the date of receipt of a duly completed final
milestone claim, on form DSS-MAS 1111, or within thirty (30)
days following the date on which the Work is completed,
whichever date is the later;
(c) if Canada has any objection to the form of the milestone
claim, within fifteen (15) days of its receipt, Canada shall notify the
Contractor of the nature of the objection. "Form of the claim" means a
claim which contains or is accompanied by such substantiating
documentation as Canada requires. Failure by Canada to act within
fifteen (15) days will only result in the date specified in
subparagraphs 5(a) and (b) of this clause applying for the sole purpose
of calculating interest on overdue accounts.
H3005D
Effective Date
Item Status
ID
Title
2005-12-16SupersededH3005DARCHIVED Method of Payment - Milestone Payments
Remarks – Recommended Use of SACC Item
Use the following clause when milestone payments are to be made in accordance with a predetermined Schedule of Milestones.
Legal text for SACC item
1. Milestone payments shall be made in accordance with the Schedule of
Milestones attached as Annex "______", upon the following terms and
conditions:
(a) milestone claims shall be completed in full, on form
PWGSC-TPSGC 1111, Claim for Progress Payment, (http://www.pwgsc.gc.ca
/acquisitions/text/forms/forms-e
.html) and submitted to Canada in accordance with the invoicing
instructions specified herein;
(b) all the certificates appearing on the said form are to be
signed by the respective persons indicated thereon or their
delegate; and
(c) all deliverables required for the milestone claimed have been
received and accepted by the ________ Authority.
2. Each claim must show the following:
(a) amount currently claimed;
(b) total of all previous claims against the Contract and the
extension of the totals to date; and
(c) Contract Number, Financial Codes and Client Reference Number
as shown on page 1 of the Contract.
3. The Contractor shall prepare and certify an original and _____
copies of its claim on form PWGSC-TPSGC 1111 and forward it to the _____
Authority.
4. The balance owing shall be paid to the Contractor, subject to:
(a) delivery and acceptance of all deliverables; and
(b) the certification of the final claim by the Contracting
Authority and the _______ Authority.
5. Payment by Canada to the Contractor for the Work shall be made:
(a) in the case of a milestone payment other than the final
payment, within thirty (30) days following the date of
receipt of a duly completed form PWGSC-TPSGC 1111;
(b) in the case of a final payment, within thirty (30) days
following the date of receipt of the duly completed form
PWGSC-TPSGC 1111, or within thirty (30) days following the
date on which the Work is completed, whichever date is the
later.
6. If Canada has any objection to the form of the milestone claim,
within fifteen (15) days of its receipt, Canada shall notify the
Contractor of the nature of the objection. "Form of the claim"
means a claim that contains or is accompanied by such substantiating
documentation as Canada requires. Failure by Canada to act within
fifteen (15) days will only result in the date specified in
subsection 5 of the clause to apply for the sole purpose of
calculating interest on overdue accounts.
2004-12-10SupersededH3005DARCHIVED Method of Payment - Milestone Payments
2003-12-12SupersededH3005DARCHIVED Method of Payment - Milestone Payment
2003-05-30SupersededH3005DARCHIVED Method of Payment - Milestone Payment
2000-05-12SupersededH3005DARCHIVED Method of Payment - Milestone
1998-11-23SupersededH3005DARCHIVED Method of Payment - Milestone
1998-06-15SupersededH3005DARCHIVED Method of Payment - Milestone
H3006C
Effective Date
Item Status
ID
Title
2005-12-16SupersededH3006CARCHIVED Method of Payment - Universities
Remarks – Recommended Use of SACC Item
Use the following clause in contracts with universities when progress payments are to be made to the contractor.
Legal text for SACC item
1. Progress payments, monthly or less frequently, shall be made up to
100 percent of the costs and charges incurred or of the invoice that
has been received and accrued in the accounts payable, and in
accordance with the Basis of Payment, but not to exceed 90 percent
of the value of the Contract, provided that:
(a) the Contractor submits to the Contracting Authority a fully
completed "Claim for Progress Payment", form PWGSC-TPSGC 1111
(http://www.pwgsc.gc.ca/acquisitions/text/forms/forms-e
.html). The claim must show the following:
(i) expenditures in accordance with the Basis of Payment
for the Work performed during the period of the claim;
(ii) deductions for holdback, if applicable;
(iii) total of all previous claims against the Contract;
(iv) extension of the totals to date and the calculation of
the amount due;
(v) Goods and Services Tax or Harmonized Sales Tax, as
applicable;
(vi) Procurement Business Number; and
(vii) Contract Number, Financial Codes, and Client Reference
Number as shown on page 1 of the Contract.
(b) all the certificates appearing on the said form are signed by
the respective persons indicated thereon or their delegate;
(c) the claim is accompanied by the deliverables required for the
period of the claim;
(d) the deliverables are accepted by the Technical Authority;
(e) the claim is certified by the Contracting Authority and the
Technical Authority; and
(f) the following documentation, in two (2) copies, accompanies
the claim:
(i) a listing of all expenses in support of the claim;
(ii) a copy of the invoice for each non-consumable item
valued at $1,000 or more; and
(iii) a statement regarding all travel and living expenses
indicating who, where, when, duration and purpose of
travel.
2. The Contractor shall prepare and certify an original and two (2)
copies of its claim on form PWGSC-TPSGC 1111. The claim will be
forwarded to the Contracting Authority who will certify the claim
and forward it to the Technical Authority for certification and
payment.
3. The balance owing shall be paid to the Contractor, subject to:
(a) completion and acceptance of the Work;
(b) the submission of all deliverables to the Technical Authority;
and
(c) the certification of the final claim by the Technical
Authority and the Contracting Authority.
4. Progress payments shall be regarded as interim payments only and
Canada shall have the right to conduct interim cost/time
verifications or audits and to make adjustments from time to time
during the performance of the Work. Any overpayment resulting from
such progress payments or otherwise shall be refunded promptly to
Canada.
5. Payment by Canada to the Contractor for the Work shall be made:
(a) in the case of a progress payment other than the final
payment, within thirty (30) days following the date of
receipt of the duly completed form PWGSC-TPSGC 1111;
(b) in the case of a final payment, within thirty (30) days
following the date of receipt of the duly completed form
PWGSC-TPSGC 1111, or within thirty (30) days following the
date on which Work is completed, whichever date is the later.
6. If Canada has any objection to the form of the progress claim,
within fifteen (15) days of its receipt, Canada shall notify the
Contractor of the nature of the objection. "Form of the claim"
means a claim that contains or is accompanied by such substantiating
documentation as Canada requires. Failure by Canada to act within
fifteen (15) days will only result in the date specified in
subsection 5 of the clause to apply for the sole purpose of
calculating interest on overdue accounts.
2004-12-10SupersededH3006CARCHIVED Method of Payment - Universities
2000-05-12SupersededH3006CARCHIVED Method of Payment
1998-11-23SupersededH3006CARCHIVED Method of Payment
1997-09-15SupersededH3006CARCHIVED Method of Payment
1991-06-01SupersededH3006CARCHIVED Method of Payment
H3007C
Effective Date
Item Status
ID
Title
2005-12-16SupersededH3007CARCHIVED Method of Payment - Progress Payments
Remarks – Recommended Use of SACC Item
Use the following clause in contracts when progress payments are to be made based on actual expenditures less a percentage for holdback.
Legal text for SACC item
1. Progress payments, monthly or less frequently, shall be made up to ____
percent of the costs and charges incurred in accordance with the
Basis of Payment, but not in excess of ____ percent of the value of
the Contract, provided that:
(a) the Contractor submits to the Contracting Authority a fully
completed "Claim for Progress Payment", form PWGSC-TPSGC 1111
(http://www.pwgsc.gc.ca/acquisitions/text/forms/forms-e
.html). Each claim must show the following:
(i) expenditures in accordance with the Basis of Payment
for the Work performed during the period of the claim;
(ii) holdback of ____ percent;
(iii) total of all previous claims against the Contract and
the extension of the totals to date;
(iv) Goods and Services Tax or Harmonized Sales Tax, as
applicable;
(v) Procurement Business Number; and
(vi) Contract Number, Financial Codes, and Client Reference
Number as shown on page 1 of the Contract.
(b) all the certificates appearing on the said form are signed by
the respective persons indicated thereon or their delegate;
(c) the claim is accompanied by the deliverables required for the
period of the claim;
(d) the deliverables are accepted by the Technical Authority;
(e) the claim is certified by the Contracting Authority and the
Technical Authority; and
(f) two (2) sets of backup documentation (receipts, vouchers, etc.)
to support the claim are supplied to the Contracting
Authority.
2. The Contractor shall prepare and certify an original and two (2)
copies of its claim on form PWGSC-TPSGC 1111. The claim will be
forwarded to the Contracting Authority who will certify the claim
and forward it to the Technical Authority for certification and
payment.
3. The balance owing shall be paid to the Contractor, subject to:
(a) completion and acceptance of the Work;
(b) the submission of all deliverables to the Technical Authority;
and
(c) the certification of the final claim by the Contracting
Authority and the Technical Authority.
4. Progress payments shall be regarded as interim payments only and
Canada shall have the right to conduct interim cost/time
verifications or audits and to make adjustments from time to time
during the performance of the Work. Any overpayments resulting from
such progress payments or otherwise shall be refunded promptly to
Canada.
5. Payment by Canada to the Contractor for the Work shall be made:
(a) in the case of a progress payment other than the final
payment, within thirty (30) days following the date of
receipt of the duly completed form PWGSC-TPSGC 1111;
(b) in the case of a final payment, within thirty (30) days
following the date of receipt of the duly completed form
PWGSC-TPSGC 1111, or within thirty (30) days following the
date on which the Work is completed, whichever date is the
later.
6. If Canada has any objection to the form of the progress claim,
within fifteen (15) days of its receipt, Canada shall notify the
Contractor of the nature of the objection. "Form of the claim"
means a claim that contains or is accompanied by such substantiating
documentation as Canada requires. Failure by Canada to act within
fifteen (15) days will only result in the date specified in
subsection 5 of the clause to apply for the sole purpose of
calculating interest on overdue accounts.
2004-12-10SupersededH3007CARCHIVED Method of Payment
2003-12-12SupersededH3007CARCHIVED Method of Payment
2000-05-12SupersededH3007CARCHIVED Method of Payment
1998-11-23SupersededH3007CARCHIVED Method of Payment
1997-09-15SupersededH3007CARCHIVED Method of Payment
1991-07-01SupersededH3007CARCHIVED Method of Payment
1991-06-01SupersededH3007CARCHIVED Method of Payment
H3008C
Effective Date
Item Status
ID
Title
1991-06-01CancelledH3008CARCHIVED Conditions Precedent to Payment
Remarks – Recommended Use of SACC Item
Use he following clause in all Science contracts.
Legal text for SACC item
No payment shall be made to the Contractor unless or until:
(a) invoices, inspection notes and all other documents prescribed
by the Contract are submitted in accordance with the terms of the
Contract or instructions of the Minister;
(b) with respect to all parts of the Work, the cost of which has
been paid by the Contractor and in respect of which payment is being
made by Canada, the Contractor, where required to do so, establishes
to the satisfaction of the Minister that such parts of the Work are
free from all claims, liens, attachments, charges or encumbrances;
(c) with respect to all parts of the Work, the costs of which have
been recorded in the accounts of the Contractor as a liability to be
discharged in the normal course of business and in respect of which
parts of the Work payment is being made by Canada, the Contractor,
where required to do so, establishes to the satisfaction of the
Minister that it is not, in the ordinary course of business,
delinquent in discharging its recorded liabilities arising from the
performance of the Contract and that the payment to be made by
Canada shall be used only for the purpose of discharging such
liability and that on such discharge the parts of the Work shall be
free from all claims, liens, charges or encumbrances; and
(d) in the case of payment in respect of finished Work, or any part
thereof, such Work has been accepted in accordance with the terms of
this Contract.
H3009C
Effective Date
Item Status
ID
Title
2016-01-28ActiveH3009CMilestone Payments - Subject to holdback
Remarks – Recommended Use of SACC Item
Use the following clause in contracts when progress payment against milestone will be made in accordance with an established schedule of milestones using form PWGSC-TPSGC 1111 and the amount claimed is subject to holdback. Use clause H3010C when the amount claimed is not subject to holdback.
Use this clause in conjunction with H3022C or H3024C and H4012C , if applicable.
For more information on progress payments, consult 4.70.30.15 of the Supply Manual . Milestone payment is a form of progress payment addressed under the policy related to progress payments.
Instructions to contracting officers:
- Delete paragraph 1.(b) if not applicable.
-
Insert one of the following options in paragraph 2 of the clause. If the
options provided below do not reflect the requirement, contracting officers may
revise the paragraph accordingly.
-
Option 1: Use this paragraph in unit prices contract when the holdback will be
paid upon delivery and acceptance of the item for which milestones payments were
made.
"The balance of the amount payable will be paid in accordance with the payment provisions of the Contract upon completion and delivery of the item if the Work has been accepted by Canada and a final claim for the payment is submitted."
-
Option 2: Use this paragraph when payment will be made upon completion and
acceptance of all work and deliveries.
"The balance of the amount payable will be paid in accordance with the payment provisions of the Contract upon completion and delivery of all Work required under the Contract if the Work has been accepted by Canada and a final claim for the payment is submitted."
-
Option 1: Use this paragraph in unit prices contract when the holdback will be
paid upon delivery and acceptance of the item for which milestones payments were
made.
Legal text for SACC item
- Canada will make milestone payments in accordance with the Schedule of Milestones detailed in the Contract and the payment provisions of the Contract, up to ________ percent of the amount claimed and approved by Canada if:
- an accurate and complete claim for payment using form PWGSC-TPSGC 1111, Claim for Progress Payment, and any other document required by the Contract have been submitted in accordance with the invoicing instructions provided in the Contract;
- the total amount for all milestone payments paid by Canada does not exceed _____ percent of the total amount to be paid under the Contract;
- all the certificates appearing on form PWGSC-TPSGC 1111 have been signed by the respective authorized representatives;
- all work associated with the milestone and as applicable any deliverable required have been completed and accepted by Canada.
- __________ (insert one of the options provided under the Remarks section above.)
2010-01-11SupersededH3009CARCHIVED Milestone Payments
2008-05-12SupersededH3009CARCHIVED Milestone Payments
2007-11-30SupersededH3009CARCHIVED Milestone Payments
H3010C
Effective Date
Item Status
ID
Title
2016-01-28ActiveH3010CMilestone Payments - Not subject to holdback
Remarks – Recommended Use of SACC Item
Use the following clause in contracts when progress payment against milestone will be made in accordance with an established schedule of milestones using form PWGSC-TPSGC 1111 and the amount claimed is not subject to holdback. Use clause H3009C when the amount claimed is subject to holdback.
Use this clause in conjunction with H3022C or H3024C and H4012C , if applicable.
For more information on progress payments, consult 4.70.30.15 of the Supply Manual . Milestone payment is a form of progress payment addressed under the policy related to progress payments.
Legal text for SACC item
Canada will make milestone payments in accordance with the Schedule of Milestones detailed in the Contract and the payment provisions of the Contract if:
- an accurate and complete claim for payment using PWGSC-TPSGC 1111, Claim for Progress Payment, and any other document required by the Contract have been submitted in accordance with the invoicing instructions provided in the Contract;
- all the certificates appearing on form PWGSC-TPSGC 1111 have been signed by the respective authorized representatives;
- all work associated with the milestone and as applicable any deliverable required has been completed and accepted by Canada.
2010-01-11SupersededH3010CARCHIVED Milestone Payments
2008-05-12SupersededH3010CARCHIVED Milestone Payments
2007-11-30SupersededH3010CARCHIVED Milestone Payments
H3012D
Effective Date
Item Status
ID
Title
1992-01-31SupersededH3012DARCHIVED Method of Payment
Remarks – Recommended Use of SACC Item
Legal text for SACC item
Monthly progress payments will be made up to ___% for actual time worked and up to ___% for _____ (direct expenses/travel and living expenses/etc.) incurred, provided that: (i) invoices are submitted in accordance with the invoicing instructions contained herein; (ii) all direct expenses, travel and living expenses, etc. are supported by invoices, receipts, vouchers; (iii) time sheets are provided to support time being claimed.
H3013D
Effective Date
Item Status
ID
Title
1992-01-31SupersededH3013DARCHIVED Method of Payment
Remarks – Recommended Use of SACC Item
Legal text for SACC item
The accumulated holdback will be released upon receipt of an invoice and acceptance of all work and/or deliverables by the Project Authority.
H3014D
Effective Date
Item Status
ID
Title
1992-01-31SupersededH3014DARCHIVED Method of Payment
Remarks – Recommended Use of SACC Item
Legal text for SACC item
Progress payments will be made not more frequently than once a month, upon the following terms and conditions: 1. Progress Claims shall be completed in full, including a brief report of the progress of the work to the date of the claim, and submitted on Form DSS 1111, in accordance with invoicing instructions specified herein. 2. All the certificates appearing on the said form are to be signed by or for the respective persons indicated thereon. 3. Payments will be made up to ___% of the claimed amount approved by the Minister, but in no event will cumulative payments exceed ___% of the contract value, provided that: (i) all direct expenses, travel and living expenses, etc. are supported by invoices, receipts, vouchers, etc.; (ii) each claim shows: a) expenditures plus prorated profit or fee or, alternatively, the value of milestones during the claim period by line item as detailed in the basis of payment; b) Holdback at _____%, calculated on the amount in a); c) Goods and Services Tax on the amount in a) above. 4. The Contractor shall prepare the original and ___ copies of the Claim for Progress Payment (Form DSS 1111) and they shall be routed as follows: a) Project/Inspection Authority; b) Contracting Authority (DSS); c) Payment Office.
H3016C
Effective Date
Item Status
ID
Title
1992-01-31SupersededH3016CARCHIVED Method of Payment
Remarks – Recommended Use of SACC Item
Legal text for SACC item
1. Payment by Her Majesty for the work shall be made in accordance with
the Basis of Payment specified herein:
(a) within thirty (30) days following the date on which the work
has been performed;
(b) within thirty (30) days following the date on which an
invoice and substantiating documentation are received
according to the terms of the Contract;
whichever is later.
2. If Her Majesty has any objection to the form of the invoice or the
substantiating documentation, with fifteen (15) days of its receipt,
She shall notify the Contractor of the nature of the objection. "
Form of the invoice" means an invoice which contains or is
accompanied by such substantiating documentation as Her Majesty
requires. Failure by Her Majesty to act within fifteen (15) days
will only result in the date specified in paragraph 1 of the clause
to apply for the sole purpose of calculating interest on overdue
accounts.
H3017D
Effective Date
Item Status
ID
Title
1992-01-31CancelledH3017DARCHIVED Invoicing and Method of Payment
Remarks – Recommended Use of SACC Item
Legal text for SACC item
1. Payments shall be made for services rendered relating to the
Milestones as stated in Annex "D" attached. Corresponding invoices
showing the DSS file number, contract serial number and financial
codes shall be made out to the Department of National Defence and
mailed in duplicate to the Mapping and Charting Establishment,
National Defence Headquarters, Ottawa, Ontario, K1A 0K2 for
certification and onward transmission for payment.
(a) 50% of the firm lot price per graphic will be paid to the
selected Contractor for each graphic accepted by the Project
Authority upon receipt and acceptance of the "derived
manuscripts", "keys", "overlays", "edge tie strips",
"in-house colour proof" and a satisfactory invoice.
(b) 50% of the firm lot price will be paid to the selected
Contractor for each graphic accepted by the Project Authority upon
receipt and acceptance of the final "reproduction negatives", "final
full colour proof" and a "satisfactory invoice". When the last/final "
graphic" of the contract is submitted, the selected Contractor will at
this point return all the technical specifications (as amended), plus
materials provided by the Department of National Defence for the
contract, to the Project Authority. Upon final inspection and acceptance
of all materials associated with the contract,by the Department of
National Defence (MCE), final payment shall be made to the selected
Contractor.
H3018C
Effective Date
Item Status
ID
Title
2015-02-25ActiveH3018CInvoicing - Air Charter
Remarks – Recommended Use of SACC Item
Use the following clause in standing offers for air charter services for the carriage of goods and people.
Legal text for SACC item
- The Contractor must submit invoices in accordance with the section entitled "Invoice Submission" of the general conditions.
Each invoice must show:
- all applicable information as detailed under the section entitled "Invoice Submission" of the general conditions;
- the total amount payable based on the Basis of Payment;
- the name and address of the client department as shown on the call-up;
- the call-up number;
- all direct expenses, supported by a copy of invoice
- Each original invoice for flying must be supported by charter tickets signed by the Charterer after each flight, showing that the service covered by the invoice has been completed in accordance with the Contract. Contracting officer must choose one of the following options:
The original and one (1) copy of the invoice must be forwarded to the consignee for certification and payment.
OR
The invoice must be distributed as follows:
- the original and one (1) copy must be forwarded to the following address for certification and payment: _________. (contracting officers must insert the name and address of the organization)
- a copy must be forwarded to the Standing Offer Authority identified under the section entitled "Authorities" of the Standing Offer.
2007-11-30SupersededH3018CARCHIVED Invoicing - Air Charter
H3018D
Effective Date
Item Status
ID
Title
1997-09-15SupersededH3018DARCHIVED Invoicing, Air Charter
Remarks – Recommended Use of SACC Item
Use this clause in solicitation and contract documents covering air charter services for the carriage of goods and people.
Legal text for SACC item
1. Invoices are to be made out to the Charterer and sent to the address
on Page 1.
2. Each original invoice for flying shall be accompanied by charter
tickets signed by the Charterer, after each flight, showing that the
service covered by the invoice has been completed in accordance with
the Contract.
3. Each original invoice for items listed in the Basis of Payment shall
clearly identify the nature of the charge and shall be supported by
appropriate receipt vouchers. Goods and Services Tax or Harmonized
Sales Tax, as appropriate, is to be shown as a separate item on each
invoice.
4. All invoices for services rendered or for other charges under this
contract/call-up shall be submitted as above by the Carrier within
three (3) months after such service was performed.
1995-03-31SupersededH3018DARCHIVED Invoicing, Air Charter
H3019T
Effective Date
Item Status
ID
Title
2002-12-13SupersededH3019TARCHIVED Invoicing Instructions
Remarks – Recommended Use of SACC Item
Legal text for SACC item
1. Invoices must be submitted on the Contractor's own form and must be
prepared to show:
(a) the date;
(b) name and address of the CONSIGNEE;
(c) Contract Number, Serial Number and Financial Code(s);
(d) device type, manufacturer, and serial number;
(e) Client Reference Number (CRN);
(f) Procurement Business Number (PBN).
2. Mailing addresses for the invoices will be defined in the resulting
contract.
2000-05-12SupersededH3019TARCHIVED Invoicing Instructions
1996-05-01SupersededH3019TARCHIVED Invoicing Instructions
H3020C
Effective Date
Item Status
ID
Title
2015-02-25ActiveH3020CInvoicing Instructions - Maintenance Services
Remarks – Recommended Use of SACC Item
Use the following clause in contracts for maintenance services invoiced monthly or bi-monthly or quarterly.
Legal text for SACC item
- The Contractor must submit invoices in accordance with the section entitled "Invoice Submission" of the general conditions along with the ________ (insert "monthly" or "bi-monthly" or"quarterly") maintenance report described in ________ (insert "the Statement of Work" or "article ____" ) of the Contract.
Invoices cannot be submitted until all work identified in the invoice has been completed and that all maintenance service call reports related to the Work identified in the invoice have been received by the Project Authority.- The Contractor must distribute the invoices and reports as follows:
The original and two (2) copies of the invoices and ________ (insert "monthly" or "bi-monthly" or "quarterly" ) maintenance reports must be forwarded to the address shown on page 1 of the Contract for certification and payment.
OR
The original and two (2) copies of the invoices and ________ (insert "monthly" or "bi-monthly" or "quarterly" ) maintenance reports must be forwarded to the following address for certification and payment ________. (Contracting officers must insert the name and address of the organization)
One (1) copy of the invoice and ________(insert "monthly" or "bi-monthly" or "quarterly" ) maintenance report must be forwarded to the Contracting Authority identified under the section entitled "Authorities" of the Contract.
2011-05-16SupersededH3020CARCHIVED Invoicing Instructions - Maintenance Services
2007-11-30SupersededH3020CARCHIVED Invoicing Instructions - Maintenance Services
H3020D
Effective Date
Item Status
ID
Title
2004-12-10SupersededH3020DARCHIVED Invoicing Instructions - Maintenance Services
Remarks – Recommended Use of SACC Item
Use the following clause in bid solicitations and contracts for maintenance services invoiced monthly.
Legal text for SACC item
I. Payment will only be made on receipt of satisfactory invoices duly
supported by specified release documents and other documents called
for under any resulting contract.
2. An invoice must be submitted monthly, on the Contractor's own form
and must be prepared to show:
(a) company name and address;
(b) File Number, Contract Serial Number, and Financial Code;
(c) destination;
(d) hourly rate, number of hours, labour cost;
(e) cost of materials;
(f) Goods and Services Tax/Harmonized Sales Tax, as applicable;
(g) Client Reference Number;
(h) Procurement Business Number.
3. The monthly invoice will be processed for payment only if:
(a) all the maintenance service call reports applicable for that
month as described under Article "_____" of the Statement of
Work (SOW) have been received by the Technical Authority; and
(b) the monthly maintenance reports as described in Articles "_____
" and "_____" of the SOW are attached to the monthly invoice.
4. The original and two (2) copies of the invoices, with the monthly
reports, shall be sent to:
Attention: ______________.
5. One (1) copy of the invoice accompanied with a copy of the monthly
reports shall be sent to:
Department of Public Works and Government Services
Attention: _______________.
H3020T
Effective Date
Item Status
ID
Title
2002-12-13SupersededH3020TARCHIVED Invoicing Instructions
Remarks – Recommended Use of SACC Item
Use the following clause for maintenance contracts invoiced monthly.
Legal text for SACC item
1. Payment will only be made on receipt of satisfactory invoices duly
supported by specified release documents and other documents called
for under any resulting contract.
2. An invoice must be submitted monthly, on the Contractor's own form
and must be prepared to show:
(a) company name and address;
(b) File Number, Contract Serial Number, and Financial Code;
(c) destination;
(d) hourly rate, number of hours, labour cost;
(e) cost of materials;
(f) Goods and Services Tax;
(g) Harmonized Sales Tax;
(h) Client Reference Number (CRN);
(i) Procurement Business Number (PBN).
3. The monthly invoice will be processed for payment only if:
(a) all the maintenance service call reports applicable for that
month as described under Article "_____" of the Statement of
Work (SOW) have been received by the Technical Authority; and
(b) that the monthly maintenance reports as described in Articles
"_____" and "_____" of the SOW are attached to the monthly
invoice.
4. The original and two (2) copies of the invoices with the monthly
reports shall be sent to:
Attention: ______.
5. One (1) copy of the invoice accompanied with a copy of the monthly
reports shall be sent to:
Department of Public Works and Government Services
Attention: _______.
2000-05-12SupersededH3020TARCHIVED Invoicing Instructions
1997-09-15SupersededH3020TARCHIVED Invoicing Instructions
1997-02-03SupersededH3020TARCHIVED Invoicing Instructions
1996-05-01SupersededH3020TARCHIVED Invoicing Instructions
H3021D
Effective Date
Item Status
ID
Title
2002-12-13SupersededH3021DARCHIVED Invoicing Instructions
Remarks – Recommended Use of SACC Item
Use the following clause to provide invoicing instructions for requirements with a single payment on delivery and acceptance.
Legal text for SACC item
1. Payment will only be made on receipt of a satisfactory invoice duly
supported by specified release documents and other documents called
for under the Contract.
2. Invoices must be submitted on the Contractor's own invoice form and
must be prepared to show:
(a) the date;
(b) name and address of the CONSIGNEE;
(c) item/reference number, deliverable and/or description of work;
(d) contract serial number and financial codes;
(e) the amount invoiced (exclusive of the Goods and Services Tax
[GST] or Harmonized Sales Tax [HST] as appropriate) and the
amount of GST or HST, as appropriate, shown separately;
(f) Client Reference Number (CRN)
(g) Procurement Business Number (PBN).
2000-05-12SupersededH3021DARCHIVED Invoicing Instructions
1997-09-15SupersededH3021DARCHIVED Invoicing Instructions
1996-05-01SupersededH3021DARCHIVED Invoicing Instructions
H3022C
Effective Date
Item Status
ID
Title
2016-01-28ActiveH3022CInvoicing Instructions - Progress Payment Claim - Supporting Documentation required
Remarks – Recommended Use of SACC Item
Use the following clause in contracts when the form PWGSC-TPSGC 1111 is required to make progress or milestone payments and supporting documents must be submitted with the claim.
See clause H3024C when no supporting document is required with the claim.
Legal text for SACC item
- The Contractor must submit a claim for payment using form PWGSC-TPSGC 1111, Claim for Progress Payment.
Each claim must show:Instruction to contracting officers: Insert specific information that must be shown on the claim and is not covered under (a) and (b) above to reflect the requirement. The following are examples only.
- all information required on form PWGSC-TPSGC 1111;
- all applicable information detailed under the section entitled "Invoice Submission" of the general conditions;
Instruction to contracting officers: Use the following paragraph when claims must be accompanied by supporting documents. The documents listed are examples only and must be revised to reflect the requirement.
- a list of all expenses;
- expenditures plus pro-rated profit or fee;
- the description and value of the milestone claimed as detailed in the Contract.
Each claim must be supported by:
- a copy of time sheets to support the time claimed;
- a copy of the invoices, receipts, vouchers for all direct expenses, travel and living expenses;
- a copy of the monthly progress report.
- Applicable Taxes must be calculated on the total amount of the claim before the holdback is applied. At the time the holdback is claimed, there will be no Applicable Taxes payable as it was claimed and payable under the previous claims for progress payments.
- The Contractor must prepare and certify one original and two (2) copies of the claim on form PWGSC-TPSGC 1111, and forward it to the ______ (insert "Project" or "Technical" or "Inspection") Authority identified under the section entitled "Authorities" of the Contract for appropriate certification after inspection and acceptance of the Work takes place.
The ______ (insert "Project" or "Technical" or "Inspection") Authority will then forward the original and two (2) copies of the claim to the Contracting Authority for certification and onward submission to the Payment Office for the remaining certification and payment action.- The Contractor must not submit claims until all work identified in the claim is completed.
2013-04-25SupersededH3022CARCHIVED Invoicing Instructions - Progress Payment Claim
2010-01-11SupersededH3022CARCHIVED Invoicing Instructions - Progress Payment Claim
2008-05-12SupersededH3022CARCHIVED Invoicing Instructions - Progress Claim
2007-11-30SupersededH3022CARCHIVED Invoicing Instructions - Progress Claim
H3022D
Effective Date
Item Status
ID
Title
2005-12-16SupersededH3022DARCHIVED Invoicing Instructions
Remarks – Recommended Use of SACC Item
Use the following clause to provide invoicing instructions when progress payments are made.
Legal text for SACC item
1. Progress payments will only be made upon receipt of satisfactory
form PWGSC-TPSGC 1111, Claim for Progress Payment (http://www.pwgsc.gc.ca
/acquisitions/text/forms/forms-e.html), as specified in the Contract.
2. Progress claims are to be forwarded to the Project/Inspection
Authority for appropriate certification after inspection and
acceptance of the Work takes place. Upon certification, the
original and two (2) copies of the claim are then forwarded to the
Contracting Authority for certification and onward submission to the
Project Manager's Payment Office for all remaining certifications
and payment action.
3. Progress claims shall not be submitted by the Contractor until all
Work identified in the claim has been completed.
4. Goods and Services Tax or Harmonized Sales Tax (GST/HST), as
appropriate, is to be calculated and paid on the total amount of the
claim before the 10 percent holdback is applied. At the time that
the holdback is released, there will be no GST/HST payable, as it
was included in the previous payments.
1997-09-15SupersededH3022DARCHIVED Invoicing Instructions
1996-05-01SupersededH3022DARCHIVED Invoicing Instructions
H3023C
Effective Date
Item Status
ID
Title
2006-06-16SupersededH3023CARCHIVED T1204 - Invoicing Instructions
Remarks – Recommended Use of SACC Item
Use the following clause in procurements involving applicable service requirements (such as transportation and telecommunications; advertising services; professional and special services; and repair and maintenance services), as well as procurements involving a mix of goods and services, when the service component is $500 or more in the calendar year, and whenever the client department wishes to receive the required information through the invoicing procedure. This includes contracts or standing offers with Canadians undertaking government work abroad.
Legal text for SACC item
1. Pursuant to paragraph 221(1)(d) of the Income Tax Act, R.S.C. 1985,
c.1 (5th Supp.), payments made by departments and agencies to
contractors under applicable services contracts (including contracts
involving a mix of goods and services) must be reported on a T1204
Government Service Contract Payments slip.
2. To enable departments and agencies to comply with this requirement,
the Contractor must provide the following information with its first
invoice:
(a) the legal name of the Contractor, i.e. the legal name
associated with its business number or Social Insurance
Number (SIN), as well as its address and postal code;
(b) the status of the Contractor, i.e. an individual, a sole
proprietorship, a corporation, or a partnership;
(c) the business number of the Contractor if the Contractor is a
corporation or a partnership and the SIN if the Contractor is
an individual or a sole proprietorship. In the case of a
partnership, if the partnership does not have a business
number, the partner who has signed the Contract must provide
its SIN;
(d) in the case of a joint venture, the business number of all
parties to the joint venture who have a business number or
their SIN if they do not have a business number.
3. If the information includes a SIN, the information should be
provided in a separate envelope marked "PROTECTED" and attached to the
invoice.
H3023D
Effective Date
Item Status
ID
Title
2004-12-10SupersededH3023DARCHIVED T1204 - Invoicing Instructions
Remarks – Recommended Use of SACC Item
Use the following clause in procurements involving applicable service requirements (such as transportation and telecommunications; advertising services; professional and special services; and purchase repair and maintenance), if the service component is $500 or more in the calendar year, (as well as procurement involving a mix of goods and services). This includes contracts or standing offers with Canadians undertaking government work abroad, and whenever the client department wishes to receive the required information through the invoicing procedure.
Legal text for SACC item
1. Pursuant to paragraph 221 (1)(d) of the Income Tax Act, payments
made by departments and agencies to contractors under applicable
services contracts (including contracts involving a mix of goods and
services) must be reported on a T1204, Government Service Contract
Payments slip.
2. To enable departments and agencies to comply with this requirement,
the Contractor shall provide the information listed below with its
first invoice. Where the required information includes a Social
Insurance Number (SIN), the information should be provided in a
separate envelope marked "PROTECTED" and attached to the invoice:
(a) the legal name of the business entity or sole proprietorship,
as applicable, i.e. the legal name associated with the
Business Number (BN) or SIN, as well as the address and the
postal code;
(b) the type of entity, i.e. corporation, partnership, sole
proprietorship, or joint venture;
(c) the BN if the entity is a corporation or partnership; the SIN
if the entity is a sole proprietorship:
(i) if the entity is a partnership and does not have a BN,
then the partner who has signed the contract must
provide its SIN.
(ii) if the entity is a joint venture, then the BN of all
contractors comprising the joint venture that will
receive payment (SIN for applicable contractor(s)
without a BN);
(d) the following certification signed by the Contractor or an
authorized officer:
"I certify that I have examined the information provided in (
a), (b) and (c) above, and that it is correct and complete,
and fully discloses the identification of this Contractor."
2004-05-14SupersededH3023DARCHIVED T1204 Government Service Contract Payments
2002-12-13SupersededH3023DARCHIVED T1204 Government Service Contract Payments
2000-05-12SupersededH3023DARCHIVED T4A Supplementary Slip Requirement - Invoicing Procedures
1998-11-23SupersededH3023DARCHIVED T4A Supplementary Slip Requirement - Invoicing Procedures
H3024C
Effective Date
Item Status
ID
Title
2016-01-28ActiveH3024CInvoicing Instructions - Progress Payment Claim - Supporting Documentation not required
Remarks – Recommended Use of SACC Item
Use the following clause in contracts when the form PWGSC-TPSGC 1111 is required to make progress or milestone payments and no supporting document is required with the claim.
See clause H3022C when supporting documents must be submitted with the claim.
Legal text for SACC item
- The Contractor must submit a claim for payment using form PWGSC-TPSGC 1111, Claim for Progress Payment.
Each claim must show:Instruction to contracting officers: Insert specific information that must be shown on the claim and is not covered under (a) and (b) above to reflect the requirement. The following are examples only.
- all information required on form PWGSC-TPSGC 1111;
- all applicable information detailed under the section entitled "Invoice Submission" of the general conditions;
- a list of all expenses;
- expenditures plus pro-rated profit or fee;
- the description and value of the milestone claimed as detailed in the Contract.
- Applicable Taxes, must be calculated on the total amount of the claim before the holdback is applied. At the time the holdback is claimed, there will be no Applicable Taxes payable as it was claimed and payable under the previous claims for progress payments.
- The Contractor must prepare and certify one original and two (2) copies of the claim on form PWGSC-TPSGC 1111, and forward it to the __________ (insert "Project" or "Technical" or "Inspection") Authority identified under the section entitled "Authorities" of the Contract for appropriate certification after inspection and acceptance of the Work takes place.
The ________ (insert "Project" or "Technical" or "Inspection") Authority will then forward the original and two (2) copies of the claim to the Contracting Authority for certification and onward submission to the Payment Office for the remaining certification and payment action.- The Contractor must not submit claims until all work identified in the claim is completed.
2013-04-25SupersededH3024CARCHIVED Invoicing Instructions - Progress Payment Claim
2010-01-11SupersededH3024CARCHIVED Invoicing Instructions - Progress Payment Claim
2008-05-12SupersededH3024CARCHIVED Invoicing Instructions - Progress Claim
2007-11-30SupersededH3024CARCHIVED Invoicing Instructions - Progress Claim
H3025D
Effective Date
Item Status
ID
Title
1991-06-01SupersededH3025DARCHIVED Progress Payments
Remarks – Recommended Use of SACC Item
Use the following clause to cover normal arrangements for progress payments in bid solicitations and contracts for shipbuilding or ship repair or alteration or repair to real property, or where the holdback is pursuant to legislation. Enter fill-in data. 1. The routing instructions of paragraph 5 are those used for most contracts. These may be adjusted to suit a particular contract so long as the Payment Office is the last one to receive the claim. 2. If holdback will be applied at different rates for different line items, then it should be reflected in clause H3025D. The following is an option clause relative to a holdback position on any given procurement and relates to paragraph 3 and 4.b) of standard clause H3025D. If the same rate of payments/holdback is not applicable to all commodities or phases of the procurement, add the following phrase to the foregoing: "applicable to _____ (name the commodity or phase of the contract appropriate to the payment/holdback rate stated) and payment/holdback equal to _____ percent of such expenditures applicable to _____ (name the commodity or phase of the contract appropriate to the payment/holdback rate stated )." 3. Should the Contractor require detailed information on elements of price such as material, then this must also be reflected in clause H3025D.
Legal text for SACC item
Progress payments will be made not more frequently that once a month upon
the following terms and conditions:
1. Progress claims shall be completed in full including a brief report of
the progress of the work to the date of the claim, and submitted to the
Minister on form DSS-MAS 1111, Claim for Progress Payment.
2. All the certificates appearing on the form are to be signed by or for
the respective persons indicated.
3. Payments shall be made up to _____ percent of the claimed amounts
approved by the Minister but in no event shall cumulative payments exceed _____
percent of the Contract value.
4. Each claim shall show:
a) expenditures plus pro-rated profit or fee or, alternatively, the
value of milestones during the claim period by line item as detailed
in the payment terms of the Contract;
b) holdback at _____ percent, calculated on the amount in a);
c) goods and services tax, calculated on the amount in a) above
less the amount of the holdback.
5. The Contractor shall prepare the original and _____ copies of the Claim
for Progress Payment, form DSS-MAS 1111, and forward them to the
scientific/inspection authority, who in turn will send them to the DSS
representative for further submission to the payment office.
H3026T
Effective Date
Item Status
ID
Title
1991-06-01CancelledH3026TARCHIVED Progress or Advance Payments
Remarks – Recommended Use of SACC Item
Use the following clause in a bid solicitation when it is intended that progress or advance payments will be made upon request and where the resulting contract will be for shipbuilding or ship repair or alteration or repair to real property, or where the holdback is pursuant to legislation. Enter fill-in data. NOTES: The following is an option clause relative to a holdback position on any given procurement and relates to paragraphs 4 and 5(c) of standard clause H3026T. If the same rate of payment/holdback is not applicable to all commodities or phase of the procurement, then add the following phrase to the foregoing: "applicable to _____(name the commodity or phase of the contract appropriate to the payment/holdback rate stated) and payment/holdback equal to _____ percent of such expenditures applicable to _____(name the commodity or phase of the contract appropriate to the payment/holdback rate stated)."
Legal text for SACC item
1. Progress or advance payments will be made if requested in the bid,
but not more frequently than once a month upon the following terms
and conditions:
(a) Arrangements for progress or advance payments will constitute
a bid evaluation criterion. The preferred method of payment
is stated below:
(i) Advance payments: _____ percent of Contract value _____
months after Contract award date (third party
guarantees will be made available as set out in
attachment _____).
(ii) Progress Payments:
(1) milestones achieved, as described on attachment _____
and corresponding values as set out;
(2) cost incurred (plus pro-rated fee or profit),
with projected monthly instalments as set out
in attachment _____;
(3) combination of (1) and (2) above, as set out in
attachment _____.
(iii)combination of a) and b) above, as set out in
attachment _____.
(b) Progress claims shall be completed in full including a brief
report of the progress of the work to date of the claim, and
submitted to the Minister on form DSS-MAS 1111, Claim
Progress Payment.
(c) All the certificates appearing on the said form are to be
signed by or for the respective persons indicated.
(d) Progress payments will be made up to _____ percent of the
claimed amounts approved by the Minister but in no event will
cumulative payments exceed _____ percent of the Contract
value.
(e) Each progress claim will show:
(i) expenditures plus pro-rated profit or fee or,
alternatively, the value of milestones during the
claim period by line item as detailed in the payment
terms of any contract resulting from this bid;
(ii) holdback at _____ percent, calculated on the amount in
a);
(iii)goods and services tax on the amount in a) above,
less the amount of the holdback.
(f) The Bidder shall prepare the original and _____ copies of the
Claim for Progress Payment, form DSS-MAS 1111, and forward them to the
scientific/inspection authority who in turn will send them to the DSS
representative for further submission to the payment office.
H3027C
Effective Date
Item Status
ID
Title
2016-01-28ActiveH3027CElectronic Payment of Invoices - Contract
Remarks – Recommended Use of SACC Item
Use the following clause in contracts when the contractor indicated in its bid that payment of invoices by Electronic Payment Instruments will be accepted, and clause H3027T was included in the bid solicitation.
For more information, consult 4.70.55 of the Supply Manual .
Contracting officers must indicate from the list provided below, which Electronic Payment Instruments are accepted by the Contractor, as identified in their bid.
Legal text for SACC item
(Contracting officers must include in the contract Electronic Payment Instruments accepted by the contractor, as identified in its bid and renumber accordingly.)
The Contractor accepts to be paid using the following Electronic Payment Instrument(s):
- Visa Acquisition Card;
- MasterCard Acquisition Card;
- Direct Deposit (Domestic and International);
- Electronic Data Interchange (EDI);
- Wire Transfer (International Only);
- Large Value Transfer System (LVTS) (Over $25M)
2010-01-11SupersededH3027CARCHIVED Payment of Invoices by Credit Card
2008-05-12SupersededH3027CARCHIVED Payment of Invoices by Credit Card
2004-12-10SupersededH3027CARCHIVED Payment of Invoices by Credit Card
2002-12-13SupersededH3027CARCHIVED Payment of Invoices by Credit Card
2000-12-01SupersededH3027CARCHIVED Payment of Invoices by Credit Card
1997-02-03SupersededH3027CARCHIVED Payment of Invoices by Credit Card
1996-10-30SupersededH3027CARCHIVED Payment of Invoices by Credit Card
H3027T
Effective Date
Item Status
ID
Title
2016-01-28ActiveH3027TElectronic Payment of Invoices - Bid
Remarks – Recommended Use of SACC Item
Use the following clause in bid solicitations when the client department would like to know whether the bidder is willing to accept payment of invoices by Electronic Payment Instruments listed in the clause below.
Use this clause in conjunction with H3027C .
Refer to section 4.70.55 of the Supply Manual for more information.
Legal text for SACC item
Canada requests that Bidders complete option 1 or 2 below:
- ( ) Electronic Payment Instruments will be accepted for payment of invoices.
The following Electronic Payment Instrument(s) are accepted:
- ( ) VISA Acquisition Card;
- ( ) MasterCard Acquisition Card;
- ( ) Direct Deposit (Domestic and International);
- ( ) Electronic Data Interchange (EDI);
- ( ) Wire Transfer (International Only);
- ( ) Large Value Transfer System (LVTS) (Over $25M)
- ( ) Electronic Payment Instruments will not be accepted for payment of invoices.
The Bidder is not obligated to accept payment by Electronic Payment Instruments.
Acceptance of Electronic Payment Instruments will not be considered as an evaluation criterion.
2015-07-03SupersededH3027TARCHIVED Payment of Invoices by Credit Card
2008-05-12SupersededH3027TARCHIVED Payment of Invoices by Credit Card
2004-12-10SupersededH3027TARCHIVED Payment of Invoices by Credit Card
2002-12-13SupersededH3027TARCHIVED Payment of Invoices by Credit Card
2000-12-01SupersededH3027TARCHIVED Payment of Invoices by Credit Card
1997-02-03SupersededH3027TARCHIVED Payment of Invoices by Credit Card
1996-10-30SupersededH3027TARCHIVED Payment of Invoices by Credit Card
H3028C
Effective Date
Item Status
ID
Title
2010-01-11ActiveH3028CAdvance Payment
Remarks – Recommended Use of SACC Item
Use the following clause in contracts when advance payment will be made.
Use this clause in conjunction with K9010C , if applicable.
For more information, consult 4.70.30 of the Supply Manual .
Legal text for SACC item
Canada will pay the Contractor in advance for the Work if:
- an accurate and complete invoice and any other documents required by the Contract have been submitted in accordance with the invoicing instructions provided in the Contract;
- all such documents have been verified by Canada.
2008-05-12SupersededH3028CARCHIVED Advance Payment
2007-11-30SupersededH3028CARCHIVED Advance Payment
H3028D
Effective Date
Item Status
ID
Title
2004-12-10SupersededH3028DARCHIVED Method of Payment/Advance Payment
Remarks – Recommended Use of SACC Item
Legal text for SACC item
1. Payment in advance by Canada to the Contractor for the Work shall be
made within:
(a) thirty (30) days following the date on which an invoice and
substantiating documentation are received according to the
terms of the Contract; or
(b) thirty (30) days following the date specified herein for the
making of such advance payment;
whichever date is the later.
2. If Canada has any objection to the form of the invoice or the
substantiating documentation, within fifteen (15) days of its
receipt, Canada shall notify the Contractor of the nature of the
objection. "Form of the invoice" means an invoice which contains or
is accompanied by such substantiating documentation as Canada
requires. Failure by Canada to act within fifteen (15) days will
only result in the date specified in subsection 1 of the clause to
apply for the sole purpose of calculating interest on overdue
accounts.
2000-12-01SupersededH3028DARCHIVED Method of Payment/Advance Payment
1997-09-15SupersededH3028DARCHIVED Method of Payment/Advance Payment
H4000C
Effective Date
Item Status
ID
Title
1991-06-01SupersededH4000CARCHIVED Progress Reports, etc.
Remarks – Recommended Use of SACC Item
Legal text for SACC item
Progress reports, costing data, duplicates of orders, flow sheets, estimates of person-hours expended, and the rules of correspondence with respect to the Work are to be submitted monthly to the satisfaction of the Minister.
H4001C
Effective Date
Item Status
ID
Title
1991-06-01SupersededH4001CARCHIVED Reports
Remarks – Recommended Use of SACC Item
Use the following clause in Science contracts when the schedule of reports to be delivered is not included in the Statement of Work.
Legal text for SACC item
In addition to brief (letter) progress reports submitted with monthly invoices, the Contractor shall deliver a draft report in ____ copies, no later than _____ (date), and a final report in ____ copies, no later than _____ (date), to the Scientific Authority.
H4001D
Effective Date
Item Status
ID
Title
1997-09-15SupersededH4001DARCHIVED Draft and Final Report
Remarks – Recommended Use of SACC Item
Use the following clause when the schedule of reports to be delivered is not included in the Statement of Work. This clause should be used in conjunction with H4002D.
Legal text for SACC item
In addition to the _____ progress reports, the Contractor shall deliver a draft report in _____ copies, no later than _____ (date), and a final report in ____ copies, no later than _____ (date), to the Technical Authority.
H4002C
Effective Date
Item Status
ID
Title
1991-06-01SupersededH4002CARCHIVED Progress Reports - Monthly
Remarks – Recommended Use of SACC Item
Use the following clause in Science contracts when the schedule and content of the reports to be delivered are not detailed in the Statement of Work.
Legal text for SACC item
The Contractor shall prepare and submit monthly progress reports in _____
copies to the Scientific Authority. One copy of the report shall also be
forwarded to the Science Contracting Officer.
Each progress report shall be in three parts:
PART 1: The following three questions MUST be answered:
1. Is the project on schedule?
2. Is the project within budget?
3. Is the project free of any areas of concern in which the
assistance or guidance of Canada may be required?
Each negative response must be supported with an explanation.
PART 2: A narrative report, brief, yet sufficiently detailed to enable the
Scientific Authority to evaluate the progress of the Work, containing as a
minimum:
1. A description of the progress of each task and of the Work as a
whole during the period of the report. Sufficient sketches,
diagrams, photographs, etc., shall be included, as necessary, to
describe the progress accomplished.
2. An explanation of any variation from the plan of Work.
3. A description of trips or conferences connected with the
Contract during the period of the report.
4. A description of any major equipment purchased or constructed
during the period of the report.
PART 3: The Contract Plan and Report Form, DSS-MASS 9143-3, showing the
following:
1. Actual and forecast expenditure on a monthly basis for the
period being covered. (Expenditures are to be outlined by month and
by task.)
2. Progress of the Work against the Contractor's original Contract
Plan (instructions for showing the above on the Contract Plan are
detailed in Annex "___" attached). The Contract Plan and Report Form
will provide the basis for measuring the progress of the Work and the
performance under this Contract.
H4002D
Effective Date
Item Status
ID
Title
2003-05-30SupersededH4002DARCHIVED Progress Reports
Remarks – Recommended Use of SACC Item
Use the following clause when the schedule and content of the reports to be delivered are not detailed in the Statement of Work.
Legal text for SACC item
1. The Contractor shall submit _____ (Insert "monthly" or "bi-monthly"
and delete this instruction) progress reports in _____ copies to the
Technical Authority and one copy to the Contracting Authority.
2. Each progress report shall be in three parts:
(a) PART 1: The following three questions MUST be answered:
(i) Is the project on schedule?
(ii) Is the project within budget?
(iii) Is the project free of any areas of concern in which
the assistance or guidance of Canada may be
required?
Each negative response must be supported with an explanation.
(b) PART 2: A narrative report, brief, yet sufficiently detailed
to enable the Technical Authority to evaluate the progress of
the Work, containing as a minimum:
(i) A description of the progress of each task and of the
Work as a whole during the period of the report.
Sufficient sketches, diagrams, photographs, etc.,
shall be included, if necessary, to describe the
progress accomplished.
(ii) An explanation of any variation from the plan of Work.
(iii) A description of trips or conferences connected with
the Contract during the period of the report.
(iv) A description of any major equipment purchased or
constructed during the period of the report.
(c) PART 3: The "Contract Plan and Report Form", PWGSC-TPSGC 9143,
(or an equivalent form which is acceptable to the Contracting
Authority) showing the following:
(i) Actual and forecast expenditure on a monthly basis for
the period being covered. (Expenditures are to be
outlined by month and by task.)
(ii) Progress of the Work against the Contractor's original
Contract Plan (instructions for showing the above on
the Contract Plan are detailed in Annex "_____"
attached). The "Contract Plan and Report Form" will
provide the basis for planning and estimating the cost
of work, and reporting actual progress and cost
against the plan during contract performance.
2002-12-13SupersededH4002DARCHIVED Progress Reports
1997-09-15SupersededH4002DARCHIVED Progress Reports
H4003C
Effective Date
Item Status
ID
Title
1998-06-15SupersededH4003CARCHIVED Milestone Report
Remarks – Recommended Use of SACC Item
Use the following clause when milestone reports are required. This clause may be used in conjunction with H3005D.
Legal text for SACC item
1. The Contractor shall prepare and submit a milestone report in ____
copies to the Technical Authority. One copy of the report shall also
be forwarded to the Contracting Authority.
2. This report shall be submitted for each milestone listed in the "
Schedule of Milestones" attached as Annex "____."
3. Each report shall consist of a narrative which shall contain, as a
minimum:
(a) a description of the Work completed under the milestone; and
(b) any problems encountered or foreseen (relating to time, cost
or technical matters).
1991-06-01SupersededH4003CARCHIVED Milestone Report
H4004C
Effective Date
Item Status
ID
Title
1991-06-01SupersededH4004CARCHIVED Milestone/Phase Authorization
Remarks – Recommended Use of SACC Item
Use the following clause in Science contracts when prior authority to proceed to the next milestone/phase of the work must be given to the contractor by the Science Contracting Officer.
Legal text for SACC item
Following completion of each milestone/phase, the Contractor shall be notified, in writing, by the Science Contracting Officer either that it is to proceed with the next milestone/phase or that Canada wishes to withdraw any further support from the project and terminate the Contract without further liability. In the event Canada wishes to withdraw its support, and subject to all other terms and conditions of the Contract, the Contractor will be paid the holdback owing to it in accordance with the holdback provision of the Method of Payment clause contained herein. In no event will the Contractor be paid for any costs incurred in work performed on any unauthorized milestone/phase.
H4004D
Effective Date
Item Status
ID
Title
1997-09-15CancelledH4004DARCHIVED Milestone / Phase Authorization
Remarks – Recommended Use of SACC Item
Use the following clause when prior authority to proceed to the next milestone/phase of the work must be given to the contractor by the contracting officer.
Legal text for SACC item
Following completion of each milestone/phase, the Contractor shall be notified, in writing, by the Contracting Authority either that it is to proceed with the next milestone/phase or that Canada wishes to withdraw any further support from the project and terminate the Contract without further liability. In the event Canada wishes to withdraw its support, and subject to all other terms and conditions of the Contract, the Contractor will be paid the holdback owing to it in accordance with the holdback provision of the Method of Payment clause contained herein. In no event will the Contractor be paid for any costs incurred in work performed on any unauthorized milestone/phase.
H4005C
Effective Date
Item Status
ID
Title
1991-06-01SupersededH4005CARCHIVED Draft Final Report
Remarks – Recommended Use of SACC Item
Use the following clause in Science contracts when a draft final report is required and details of the report content have not been included in the Statement of Work. When this clause is listed in the contract, it should be followed by clause H4006C.
Legal text for SACC item
A draft of the final report shall be submitted on or before _____ for the approval of the Scientific Authority. It must be a comprehensive report on all facets of the Work and must include sufficient drawings, sketches, photographs and a discussion of problems and successes associated with the Work to facilitate a full and accurate evaluation of the Work by the Scientific Authority. The report will be prepared in accordance with good engineering/ professional practices and will include, as a minimum, the following: a title page, a table of contents, an executive summary, an introduction, a technical discussion with conclusions and include, as applicable, supporting graphs, tables and figures.
H4005D
Effective Date
Item Status
ID
Title
1997-09-15SupersededH4005DARCHIVED Draft Final Report
Remarks – Recommended Use of SACC Item
Use the following clause when a draft final report is required and details of the report content have not been included in the Statement of Work. Use this clause in conjunction with H4006D.
Legal text for SACC item
A draft of the final report shall be submitted by the Contractor to the Technical Authority for approval on or before _____. It must be a comprehensive report on all facets of the Work and must include sufficient drawings, sketches, photographs and a discussion of problems and successes associated with the Work to facilitate a full and accurate evaluation of the Work by the Technical Authority. The report will be prepared in accordance with good engineering/ professional practices and will include, as a minimum, the following: a title page, a table of contents, an executive summary, an introduction, a technical discussion with conclusions and include, as applicable, supporting graphs, tables and figures.
H4006C
Effective Date
Item Status
ID
Title
1991-06-01SupersededH4006CARCHIVED Final Report
Remarks – Recommended Use of SACC Item
Use the following clause in Science contracts when the customer department has requested a draft final report.
Legal text for SACC item
After approval of the draft final report, the Contractor shall submit _____ copies of the final report to the Scientific Authority designated herein. The final report shall contain an executive summary in both the French and the English language. A copy of the covering letter accompanying the final report shall be forwarded to the Science Contracting Officer.
H4006D
Effective Date
Item Status
ID
Title
1997-09-15SupersededH4006DARCHIVED Final Report
Remarks – Recommended Use of SACC Item
Use the following clause in conjunction with H4005D when the customer department has requested a draft final report.
Legal text for SACC item
After approval of the draft final report, the final report in _____ copies shall be submitted by the Contractor to the Technical Authority on or before _____. The final report shall contain an executive summary, prepared in both of Canada's official languages. A copy of the covering letter accompanying the final report shall be forwarded to the Contracting Authority.
H4007C
Effective Date
Item Status
ID
Title
1991-06-01SupersededH4007CARCHIVED Final Report
Remarks – Recommended Use of SACC Item
Use the following clause in Science Contracts when a draft final report is not required, and when the form and content of the final report has not been detailed in the Statement of Work.
Legal text for SACC item
A final report in _____ copies shall be submitted to the Scientific Authority on or before _____. It must be a comprehensive report on all facets of the Work and must include sufficient drawings, sketches, photographs and a discussion of problems and successes associated with the Work to facilitate a full and accurate evaluation of the Work by the Scientific Authority. The report will be prepared in accordance with good engineering/professional practices and will include, as a minimum, the following: a title page, a table of contents, an executive summary, an introduction, a technical discussion with conclusions and include, as applicable, supporting graphs, tables and figures. The final report shall be prepared in both the French and the English language. A sample title page is attached as Annex "___" to this Contract. One copy of the title page of the final report shall be submitted to the Science Contracting Officer.
H4007D
Effective Date
Item Status
ID
Title
1997-09-15SupersededH4007DARCHIVED Final Report
Remarks – Recommended Use of SACC Item
Use the following clause when a draft final report is not required, and when the form and content of the final report has not been detailed in the Statement of Work.
Legal text for SACC item
1. A final report in _____ copies shall be submitted by the Contractor
to the Technical Authority on or before _____. It must be a
comprehensive report on all facets of the Work and must include
sufficient drawings, sketches, photographs and a discussion of
problems and successes associated with the Work to facilitate a full
and accurate evaluation of the Work by the Technical Authority. The
report will be prepared in accordance with good engineering/
professional practices and will include, as a minimum, the following:
a title page, a table of contents, an executive summary, an
introduction, a technical discussion with conclusions and include,
as applicable, supporting graphs, tables and figures.
2. The final report shall be prepared in both of Canada's official
languages. A sample title page is attached as Annex "_____" to this
Contract. One copy of the title page of the final report shall be
submitted to the Contracting Authority.
H4008C
Effective Date
Item Status
ID
Title
2007-11-30ActiveH4008CContract Plan and Report Form
Remarks – Recommended Use of SACC Item
Use the following clause in "Limitation of Expenditure" and "Ceiling Price" contracts when progress or milestone payments will be made and the submission of the contract plan and report form is a condition for payment.
Contracting officers must ensure that the submission of the contract plan and report form is indicated in the invoicing instructions of the contract.
Legal text for SACC item
- The Contractor must use the Contract Plan and Report Form, PWGSC-TPSGC 9143 (or an equivalent form acceptable to the Contracting Authority) to report the progress of the Work and the costs to date against the original work plan.
- An updated copy of the contract plan and report form must be provided with each claim for payment.
- Receipt and acceptance of the contract plan and report form by the Contracting Authority is a condition for payment in accordance with the Contract.
2002-12-13SupersededH4008CARCHIVED Contract Plan and Report Form
1995-03-31SupersededH4008CARCHIVED Contract Plan and Report Form
1991-06-01SupersededH4008CARCHIVED Contract Plan and Report Form
H4009C
Effective Date
Item Status
ID
Title
1998-06-15CancelledH4009CARCHIVED Cash Flow
Remarks – Recommended Use of SACC Item
Use the following clause in multi-fiscal year "Limitation of Expenditure" and "Ceiling Price" contracts valued at $100,000 or less.
Legal text for SACC item
Each claim submitted for payment shall be accompanied by a cash flow statement showing actual and forecast expenditure on a monthly basis for the period the Work is being performed under the Contract. The statement shall be in the format attached hereto as Annex "____."
1991-06-01SupersededH4009CARCHIVED Cash Flow
H4010D
Effective Date
Item Status
ID
Title
1997-02-03SupersededH4010DARCHIVED Progress Report
Remarks – Recommended Use of SACC Item
The following clause is used by Aerospace, Marine and Electronics Systems Sector, where applicable.
Legal text for SACC item
The Contractor shall supply _____ progress reports (original and one copy) to the Department of Public Works and Government Services, Aerospace, Marine and Electronics Systems Sector, on forms to be provided by the Minister until completion of the Contract.
1991-06-01SupersededH4010DARCHIVED Progress Report
H4011D
Effective Date
Item Status
ID
Title
1997-09-15SupersededH4011DARCHIVED Method of Payment - Services
Remarks – Recommended Use of SACC Item
Use the following clause in services contracts when invoices for expenses are required.
Legal text for SACC item
1. Payment will be made for services rendered, provided that:
(a) invoices are submitted in accordance with the invoicing
instructions contained herein;
(b) all direct expenses, travel and living expenses, etc. are
supported by invoices, receipts, vouchers;
(c) time sheets are provided to support the time being claimed.
1992-08-01SupersededH4011DARCHIVED Method of Payment
1992-01-31SupersededH4011DARCHIVED Method of Payment
H4012C
Effective Date
Item Status
ID
Title
2010-01-11ActiveH4012CSchedule of Milestones
Remarks – Recommended Use of SACC Item
Use the following clause in firm price contracts when progress payments against milestones will be made. For more information, consult 4.70.30.15 of the Supply Manual .
Use this clause in conjunction with H3010C or H3009C .
Contracting officers must revise the title of each column as applicable.
Legal text for SACC item
The schedule of milestones for which payments will be made in accordance with the Contract is as follows:
Milestone No. Description or "Deliverable" Firm Amount Due Date or "Delivery Date" ________________
________________
_______________
_________________
________________
________________
_______________
_________________
2007-11-30SupersededH4012CARCHIVED Schedule of Milestones
H4012D
Effective Date
Item Status
ID
Title
2000-12-01SupersededH4012DARCHIVED Method of Payment
Remarks – Recommended Use of SACC Item
Legal text for SACC item
1. Milestone payments will be made in accordance with the following
schedule:
Description Amount Due Date
_____ _____ _____
provided that:
(a) invoices are submitted in accordance with the invoicing
instructions contained herein;
(b) the Project Authority has certified that all work/
deliverables required under the milestone has/have been
accepted.
1992-08-01SupersededH4012DARCHIVED Method of Payment
1992-01-31SupersededH4012DARCHIVED Method of Payment
H4013D
Effective Date
Item Status
ID
Title
1992-01-31SupersededH4013DARCHIVED Progress Reports
Remarks – Recommended Use of SACC Item
Legal text for SACC item
The Contractor shall provide the Inspection and the Contractual Authority with progress reports on the first and fifteenth of each month covering all phases of the work. The report shall include, as a minimum the following: - a summary of work accomplished during the report period, - a summary of work planned for the ensuing period, - a statement as to whether the work is proceeding according to plan, - identification of potential problem areas which may affect the progress of the work, and the proposed solutions to those problems, - the Contract Plan showing the following: - actual and forecast expenditures on a bi-monthly basis for the period of work being covered, - progress of the work against the Contract Plan, (instructions for showing the above on the Contract Plan are detailed in Appendix "A", attached. The Contract Plan and Report Form will provide the basis for measuring the progress of work and the performance under the proposed contract). Where a claim for progress payment is made, the bi-monthly progress report is to be submitted in support of it.
H4014D
Effective Date
Item Status
ID
Title
1996-10-30CancelledH4014DARCHIVED Cash Flow Prediction
Remarks – Recommended Use of SACC Item
Use this clause when establishing cash flow information applicable to long term major procurement programs.
Legal text for SACC item
As soon as reasonably practicable after the effective date of the Contract, the Contractor shall provide to the Contracting Authority a written annual fiscal year cash flow estimate based on scheduled deliveries. This estimated cash flow is required by Canada for planning purposes only and the estimate is not intended to be legally binding on the Contractor. The Contractor shall also amend the cash flow estimate in writing from time to time to effect any changes the Contractor may foresee.
H4015C
Effective Date
Item Status
ID
Title
2016-01-28ActiveH4015CDraft and Final Report - Schedule
Remarks – Recommended Use of SACC Item
Use the following clause in contracts when the schedule of reports to be delivered is not included in the Statement of Work.
Use this clause in conjunction with H4016C .
Legal text for SACC item
In addition to the _____ (insert "monthly" or "bi-monthly" or "quarterly" as per clause H4016C) reports on the progress of the Work, the Contractor must deliver a draft final report, in electronic format, no later than _____ (insert date), and a final report no later than _____ (insert date), to the _______ (insert "Technical" or "Project") Authority.
2010-08-16SupersededH4015CARCHIVED Draft and Final Report
2008-12-12SupersededH4015CARCHIVED Draft and Final Report
2007-11-30SupersededH4015CARCHIVED Draft and Final Report
H4016C
Effective Date
Item Status
ID
Title
2010-08-16ActiveH4016CProgress Reports
Remarks – Recommended Use of SACC Item
Use the following clause in contracts when progress reports are required and the schedule and the details of the progress reports content are not included in the Statement of Work.
Use this clause in conjunction with H4015C , if applicable.
Legal text for SACC item
- The Contractor must submit _____ (insert "monthly" or "bi-monthly" or "quarterly") reports, in electronic format, on the progress of the Work, to both the ______ (insert "Technical" or "Project") Authority and the Contracting Authority.
- The progress report must contain three parts:
- Part 1: The Contractor must answer the following three questions:
- Is the project on schedule?
- Is the project within budget?
- Is the project free of any areas of concern in which the assistance or guidance of Canada may be required?
Each negative response must be supported with an explanation.
- Part 2: A narrative report, brief, yet sufficiently detailed to enable the ______ (insert "Technical" or "Project") Authority to evaluate the progress of the Work, containing as a minimum:
- A description of the progress of each task and of the Work as a whole during the period of the report. Sufficient sketches, diagrams, photographs, etc., must be included, if necessary, to describe the progress accomplished.
- An explanation of any variation from the work plan.
- A description of trips or conferences connected with the Contract during the period of the report.
- A description of any major equipment purchased or constructed during the period of the report.
- Part 3: The "Contract Plan and Report Form", PWGSC-TPSGC 9143, (or an equivalent form acceptable to the Contracting Authority) showing the following:
- Actual and forecast expenditure on a monthly basis for the period being covered. (Expenditures are to be outlined by month and by task.)
- Progress of the Work against the Contractor's original Contract Plan (instructions for showing the above on the Contract Plan are detailed in Annex "_____ " attached). The form will provide the basis for planning and estimating the cost of work, and reporting actual progress and cost against the plan during contract performance.
2007-11-30SupersededH4016CARCHIVED Progress Reports
H4017C
Effective Date
Item Status
ID
Title
2016-01-28ActiveH4017CDraft Final Report - Details
Remarks – Recommended Use of SACC Item
Use the following clause in contracts when a draft final report is required and details of the report content are not included in the Statement of Work.
Use this clause in conjunction with H4018C .
Legal text for SACC item
The Contractor must submit a draft of the final report in electronic format to the ________ (insert "Technical" or "Project") Authority for approval on or before _____ (insert date). It must be a comprehensive report on all facets of the Work and must include sufficient drawings, sketches, photographs and a discussion of problems and successes associated with the Work to facilitate a full and accurate evaluation of the Work by the ________ (insert "Technical" or "Project") Authority. The report must be prepared in accordance with good engineering/professional practices and include, as a minimum, the following: a title page, a table of contents, an executive summary, an introduction, a technical discussion with conclusions and include, as applicable, supporting graphs, tables and figures.
2010-08-16SupersededH4017CARCHIVED Draft Final Report
2007-11-30SupersededH4017CARCHIVED Draft Final Report
H4018C
Effective Date
Item Status
ID
Title
2016-01-28ActiveH4018CDraft Final Report
Remarks – Recommended Use of SACC Item
Use the following clause in contracts when a draft final report is required.
Use this clause in conjunction with H4017C .
Legal text for SACC item
The Contractor must provide the final report, in electronic format, to the _______(insert "Technical" or "Project") Authority within_____ days following approval of the draft final report. The final report must contain an executive summary prepared in both of Canada's official languages.
The Contractor must forward an electronic copy of the covering letter accompanying the final report to the Contracting Authority.
2010-08-16SupersededH4018CARCHIVED Final Report
2007-11-30SupersededH4018CARCHIVED Final Report
H4019C
Effective Date
Item Status
ID
Title
2007-11-30ActiveH4019CFinal Report
Remarks – Recommended Use of SACC Item
Use the following clause in contracts when the requirement does not require a draft final report, and the details of the final report content are not included in the Statement of Work.
Legal text for SACC item
- The Contractor must submit a final report in _____ copies to the ______(insert "Technical" or "Project") Authority on or before _____ (insert date). It must be a comprehensive report on all facets of the Work and must include sufficient drawings, sketches, photographs and a discussion of problems and successes associated with the Work to facilitate a full and accurate evaluation of the Work by the ______ (insert "Technical" or "Project") Authority. The report must be prepared in accordance with good engineering/professional practices and include, as a minimum, the following: a title page, a table of contents, an executive summary, an introduction, a technical discussion with conclusions and include, as applicable, supporting graphs, tables and figures. A sample title page is attached as Annex "_____ " to the Contract.
- The final report must be prepared in both of Canada's official languages.
- The Contractor must forward a copy of the title page of the final report to the Contracting Authority.
H4500C
Effective Date
Item Status
ID
Title
2010-01-11ActiveH4500CLien - Section 427 of the Bank Act
Remarks – Recommended Use of SACC Item
Use the following clause in all contracts for goods with Canadian-based suppliers when advance or progress payments will be made.
For more information, consult 4.70.30.15 of the Supply Manual .
Legal text for SACC item
- If any lien under section 427 of the Bank Act, S.C.. 1991, c. 46, exists in respect to any materials, parts, work-in-process, or finished work for which the Contractor intends to claim payment, the Contractor agrees to inform the Contracting Authority without delay and agrees, unless instructed otherwise by the Contracting Authority, either:
- to cause the bank to remove such lien and to provide the Contracting Authority with written confirmation from the bank; or,
- to provide to the Contracting Authority an undertaking from the bank that the bank will not make any claim under section 427 of the Bank Act on materials, parts, work-in-process, or finished work in respect of which payment is made to the Contractor under the Contract.
- Failure to inform the Contracting Authority of such lien or failure to implement paragraph 1(a) or (b) above will constitute default under the default section of the general conditions and will entitle Canada to terminate the Contract.
2007-11-30SupersededH4500CARCHIVED Lien - Section 427 of the Bank Act
1997-09-15SupersededH4500CARCHIVED Liens - Section 427 of the Bank Act
1992-12-01SupersededH4500CARCHIVED Liens Under Section 427 of the Bank Act
1991-06-01SupersededH4500CARCHIVED Liens Under Section 427 of the Bank Act
H4900D
Effective Date
Item Status
ID
Title
1997-09-15SupersededH4900DARCHIVED Method of Payment
Remarks – Recommended Use of SACC Item
Use the following clause in all contracts, standing offers, purchase orders, or bid solicitations that provide for progress payments. Use this clause in conjunction with H1003D.
Legal text for SACC item
1. Payment by Canada to the Contractor for the Work shall be made:
(a) in the case of a progress payment other than the final
payment, within thirty (30) days following the date of
receipt of a duly completed "Claim for Progress Payment",
form PWGSC-TPSGC 1111;
(b) in the case of a final payment, within thirty (30) days
following the date of receipt of a duly completed final "
Claim for Progress Payment", form PWGSC-TPSGC 1111, or within
thirty (30) days following the date on which the Work is
completed,
whichever date is the later.
2. If Canada has any objection to the form of the progress claim,
within fifteen (15) days of its receipt, Canada shall notify the
Contractor of the nature of the objection. "Form of the claim" means
a claim which contains or is accompanied by such substantiating
documentation as Canada requires. Failure by Canada to act within
fifteen (15) days will only result in the date specified in
subsections 1(a) and (b) of the clause to apply for the sole purpose
of calculating interest on overdue accounts.
1991-06-01SupersededH4900DARCHIVED Method of Payment
H5000C
Effective Date
Item Status
ID
Title
1998-02-16SupersededH5000CARCHIVED Invoicing
Remarks – Recommended Use of SACC Item
Legal text for SACC item
1. The invoicing instructions detailed in the Standard Instructions and
Conditions and those on page 1 of this document apply.
2. In addition, send one (1) copy of each invoice and one (1) copy of
the Release Document, if applicable, to the Contract Delivery
Follow-up (CDFU) office stated herein; AND
one (1) copy to:
National Defence Headquarters
Ottawa, Ontario
K1A 0K2
Attention: _____.
1996-05-01SupersededH5000CARCHIVED Invoicing
H5001C
Effective Date
Item Status
ID
Title
2008-12-12ActiveH5001CInvoicing Instructions
Remarks – Recommended Use of SACC Item
Use the following clause in contracts for goods and services when all information required are covered under the general conditions.
Legal text for SACC item
- The Contractor must submit invoices in accordance with the section entitled "Invoice Submission" of the general conditions. Invoices cannot be submitted until all work identified in the invoice is completed.
Instruction to contracting officers: Use the following paragraph when invoices must be accompanied by supporting documents. The documents listed are examples only and must be revised to reflect the requirement. Delete this paragraph if no supporting documents are required.
Each invoice must be supported by:
- a copy of time sheets to support the time claimed;
- a copy of the release document and any other documents as specified in the Contract;
- a copy of the invoices, receipts, vouchers for all direct expenses, and all travel and living expenses;
- a copy of the monthly progress report.
- Invoices must be distributed as follows:
- The original and one (1) copy must be forwarded to the address shown on page 1 of the Contract for certification and payment.
OR- The original and one (1) copy must be forwarded to the following address for certification and payment.
______________ (Insert the name of the organization)
______________ (Insert the address of the organization)- One (1) copy must be forwarded to the Contracting Authority identified under the section entitled "Authorities" of the Contract.
- Instruction to contracting officers: Insert additional distribution as applicable. The following is an example.
one (1) copy must be forwarded to the consignee.
2008-05-12SupersededH5001CARCHIVED Invoicing Instructions
2007-11-30SupersededH5001CARCHIVED Invoicing Instructions
H5001D
Effective Date
Item Status
ID
Title
2005-06-10SupersededH5001DARCHIVED Invoicing Instructions
Remarks – Recommended Use of SACC Item
Legal text for SACC item
1. The Contractor shall submit invoices on its own form, and shall
include the following information: the date, name and address of the
consignee(s), item number, quantity, part number, reference number
and description, contract file, serial numbers, Client Reference
Number, and Procurement Business Number. Invoices will be
distributed as follows:
(a) The original and one copy to (Choose one or the other):
(i) Consignee ( );
(ii) Originator ( ).
(b) One (1) copy to:
Department of Public Works and Government Services
(Division) ____________________
(Address) ____________________
(City/Prov.) ___________________
(Postal/Code) _________________
Attention: _____________________
(c) One (1) copy to (Choose one or the other):
(i) Consignee ( );
(ii) Originator ( ).
2. Canada will only make payment upon receipt of a satisfactory invoice
duly supported by specified release documents and any other
documents called for under the Contract.
3. The Contractor shall not submit an invoice prior to either:
(a) shipment of the items to which it relates, or
(b) submission of the shipping application to Canada.
2004-12-10SupersededH5001DARCHIVED Invoicing Instructions
2002-12-13SupersededH5001DARCHIVED Invoicing Instructions
2000-05-12SupersededH5001DARCHIVED Invoicing Instructions
1996-10-30SupersededH5001DARCHIVED Invoicing Instructions
H5002D
Effective Date
Item Status
ID
Title
2002-12-13SupersededH5002DARCHIVED Invoices
Remarks – Recommended Use of SACC Item
Use this clause for Technical Investigation and Engineering Support (TIES) requirements.
Legal text for SACC item
1. The Contractor shall submit monthly invoices for tasks authorized
under the Contract. Each invoice shall clearly show the following:
(a) contract serial number;
(b) contract price;
(c) task authorization number;
(d) engineering or technical support classification.
(e) rate of payment;
(f) number of hours applicable to the task;
(g) cost of materials related to the task,
(h) travel expenses related to the task,
(i) Client Reference Number (CRN), and
(j) Procurement Business Number (PBN).
2. The original and two (2) copies of each invoice together with
attachments, shall be forwarded to:
National Defence Headquarters
MGen George R. Pearkes Building
101 Colonel By Drive
Ottawa, ON K1A 0K2
Attention: _____.
3. One copy each invoice, together with attachments, shall be forwarded
to the Contracting Authority.
2000-05-12SupersededH5002DARCHIVED Invoices
1996-10-30SupersededH5002DARCHIVED Invoices
H9000D
Effective Date
Item Status
ID
Title
1991-06-01CancelledH9000DARCHIVED Payment and Appropriations
Remarks – Recommended Use of SACC Item
The clause below shall be included in all bid solicitations and contract documents apart from those utilising General Conditions - Short Form, DSS-MAS 9329.
Legal text for SACC item
Payment under the Contract is subject to there being an appropriation for the particular requirement during the fiscal year when any commitment under the Contract would occur.
H9001C
Effective Date
Item Status
ID
Title
2007-11-30ActiveH9001CFunding by Fiscal Year
Remarks – Recommended Use of SACC Item
Use the following clause in contracts when the contract period covers more than one fiscal year and the customer department requests that maximum funding for each fiscal year be limited.
Legal text for SACC item
Despite the Total Estimated Cost (Limitation of Expenditure) specified in the Contract, and unless otherwise authorized in writing by the Contracting Authority, the maximum amount which may be paid for work completed in the period ending 31 March of the year specified is as follows:
- Period of 1st April 20___ to 31 March 20___: $________
- Period of 1st April 20___ to 31 March 20___: $________
- Period of 1st April 20___ to 31 March 20___: $________.