Award Notice - ACAN - Building Controls Upgrade, Agassiz, BC

This ACAN NOTICE cancels and supersedes previous ACAN # 465-1-22-C10 (Buy and Sell Reference no. PW-15-00705575), dated October 27, 2015 with a closing date of November 10, 2015 at 02:00 PM (CST).

REQUIREMENT:

The Agriculture and Agri-Food Canada, Pacific Agri-Food Research Centre (PARC) in Agassiz, BC requires an upgrade to the site’s building controls systems. Delta Bacnet controls are required in order to maintain compatibility with the existing system. ESC Automation Inc is the supplier of Delta Bacnet controls and thus a sole source contract with ESC Automation Inc. is required.

SCOPE OF WORK:

The work will include all parts and labour to upgrade the system as follows:

• Upgrade CP3, CP4, CP5, and associated subnet controllers to newest Delta Bacnet controls as detailed below:
• Supply and install new Bacnet version 3.40 eBMGR controller to replace the existing CP3 obsolete DCU controller.
• Supply and install of 44 new DAC-633 Controllers to replace the existing V2 IZA218’s on the CP3 subnet.
• Supply and install of new Bacnet version 3.40 eBMGR controller to replace the existing CP4 obsolete DCU controller.
• Supply and install of 8 new DAC-633 Controllers to replace the existing V2 IZA218 Controllers on the CP4 subnet.
• Supply and install of 20 new DVC-V322A VAV Controllers to replace the existingV2 IZC230 VAV Controllers on the CP4 subnet.
• Supply and install of new Bacnet version 3.40 eBMGR controller to replace the existing CP5 obsolete DCU controller.
• Supply and install of 10 new DAC-633 Controllers to replace the existing V2 IZA218 Controllers on the CP5 subnet.
• Supply and install of 19 new DVC-V322A VAV Controllers to replace the existingV2IZC230 VAV Controllers on the CP5 subnet.
• Include all required controls re-commissioning, programming, and graphics updates.
• Include a DDC point cross reference sheet for referencing of new point to old point addresses.
• Include all required in house and on-site labour as outlined in above scope.
• Include all other required miscellaneous installation materials and permits in order to execute the above scope.
• Include new network cabling from CP3, CP4, and CP5, to the nearest V3.40 Ethernet controller.
• Warranty of new installation from defective material and workmanship for a period of one year.

CONTRACT PERIOD:

From Date of Award and shall be completed prior to March 31, 2016.

CONTRACT VALUE:

Estimated Value: $147,000.00 (including GST).

PROPOSED CONTRACTOR:

ESC Automation Inc.

17850 – 56 Avenue

Surrey, BC

V3S 1C7

SOLE SOURCE JUSTIFICATION:

The contractor will upgrade CP3, CP4, CP5 and associated subnet controllers to the newest Delta Bacnet controls. The work will include all required controls re-commissioning, programing and graphics updates. The contractor will provide a DDC point cross reference sheet for referencing new to old point addresses. The work will include all in-house and on-site labour, miscellaneous installation materials, new network cabling, and permits. The contractor will warranty the new installation from defective material and workmanship for a period of one year following the completion of the installation. ESC Automation Inc is the only supplier of Delta Bacnet controls.

ACAN NOTICE:

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the Contracting Authority.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a "Statement of Capabilities" that meets the requirements set out in the ACAN, the Contracting Authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the Contracting Authority will proceed to a full tendering process.

Inquiries on Submission of Statement of Capabilities:

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing, either via letter, facsimile or email to the contact person identified in this Notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The Solicitation Number, Name of Contracting Authority and closing date of the ACAN must appear within your Statement of Capabilities in block letters.

The Crown retains the right to negotiate with suppliers on any procurement.

Contracting Authority:

Melissa Smith, Procurement Officer

Agriculture and Agri-Food Canada

Western Service Centre

300 – 2010 12th Avenue

Regina, SK S4P 0M3

Phone: 306-523-6545; Fax: 306-780-5018

Melissa.Smith@agr.gc.ca