Warehousing and Distribution Services

Status Awarded

Contract number 05005-16-0309

Solicitation number ECADB-RFP-16-0309

Publication date

Contract award date

Contract value

CAD 305,100.00


    This contract was awarded to:

    Royal Moving and Storage (Ottawa) Inc.


    1. Warehousing and Distribution Services
      1. Elections Canada File No: ECADB-RFP-16-0309
      2. Applicability of Trade Agreements: Yes
      3. Tendering Procedure: All interested suppliers may submit a bid
      4. Attachment: Yes (buyandsell.gc.ca)
      5. Competitive Procurement Strategy: Lowest price responsive proposal
      6. Comprehensive Land Claim Agreement: No


    The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirements and the full bid instructions.


    EC requires additional warehousing space to manage and store all the material generated before and following an Electoral Event. The warehousing and distribution services include the provision of suitable, accessible, dry and secure space for storage of material, the material-handling equipment and warehousing aids necessary for efficient and safe handling of EC-owned material, distribution, transportation, management and additional services as detailed herein. This requirement does not include records storage or printing services.


    EC requires warehousing and distribution services within the National Capital Region on an “as and when requested” basis.

    The Contractor must take into account the fluctuating nature of EC’s warehousing and distribution needs and the Peak Period of activity that occurs during each Electoral Event.

    Period of the Contract

    The Contract will be from date of award to March 31, 2018, with the option to extend with three (3) additional periods of up to twelve (12) months under the same terms and conditions.

     International Trade Agreements

    This procurement process is subject to the Agreement on Internal Trade (AIT)

    1. Submission of Bids
      1. It is requested that bids be provided directly to the Contracting Authority. Bids must be delivered to the following address, sealed, on or before December 21, 2016 at 2:00 p.m. (Gatineau time).
      2. Mailing Address:

    Elections Canada

    30 Victoria Street -1st Floor (Business Centre)

    Gatineau, QC

    K1A 0M6

    Attn: Annie de Bellefeuille, Senior Advisor, Procurement and Contracting Services

    Elections Canada File No: ECADB-RFP-16-0309

    For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau time).

    Bids received after the stipulated closing date and time will not be accepted and will be returned unopened to the bidder.

    If a late bid must be opened to determine the name and/or address of the bidder or the nature of the enclosure, a covering letter will be sent to explain the necessity of opening the bid.

    Faxed or bids sent via electronic mail will not be accepted.

    All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified. All enquiries must be submitted in writing to Proposition-Proposal@elections.ca no later than 5 calendar days before the RFP closing date. Enquiries received after that time may not be answered.

    Interested parties wishing to order the solicitation documents for this RFP must do so through https://buyandsell.gc.ca/procurement-data/tenders. The documents downloaded through this site take precedence over any copies that may also be made available.

    Documents may be submitted in either official language of Canada.

    Elections Canada retains the right to negotiate with suppliers on any procurement.

    Further information about Elections Canada may be obtained at www.elections.ca

    Business address
    2370 Walkley Road
    Ottawa, ON, K1G 4H9
    Procurement method
    Competitive – Open Bidding

    Contract duration

    Refer to the description above for full details.

    Commodity - GSIN

    • V505A - Storage and Warehousing
    Contact information

    Contracting organization

    Elections Canada
    30 Victoria Street
    Gatineau, Ontario, J9X 4H7
    Contracting authority
    deBellefeuille, Annie
    30, rue Victoria
    Gatineau, QC, K1A 0M6

    Buying organization(s)

    Elections Canada
    30 Victoria Street
    Gatineau, Ontario, J9X 4H7
    Date modified: