STANDING OFFER FOR MARINE EMERGENCY DUTIES REFRESHER TRAINING

ADVANCED CONTRACT AWARD NOTICE

STANDING OFFER FOR MED REFRESHER TRAINING

The Department of Fisheries and Oceans / Canadian Coast Guard has a requirement for the provision of Marine Emergency Duties (MED) Refresher Training for its Sea-going Personnel.

The purpose of this Advance Contract Award Notice (ACAN) is to signal the government’s intention to award a contract for these services to Western Maritime Institute, Ladysmith, BC. Before awarding a contract, however, the government would like to provide other suppliers with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this Notice, by submitting a statement of capabilities during the ACAN posting period.

If other potential suppliers submit a statement of capabilities during this ACAN posting period that meets the requirements set out in the ACAN, the government will proceed to a full tendering process on either MERX or through traditional means, in order to award the contract.

If no other supplier submits, on or before the closing date, a statement of capabilities meeting the requirements set out in the ACAN, a contract will be awarded to the pre-selected supplier.

Statement of Requirement

The Department of Fisheries and Oceans / Canadian Coast Guard (CCG) has a requirement for mandatory Marine Emergency Duties (MED) Refresher Training for Sea-going Personnel in the CCG Western Region. 

In accordance with the International Convention on Standards of Training, Certification and Watchkeeping for Seafarers (STCW 2010), CCG Officers and crew require refresher training every five years following their initial training. Transport Canada is the licensing authority and has accredited institutions across Canada to deliver this training. The list of accredited providers are in the TC publication TP 10655 – Recognized Establishments and Approved Training Courses, available from Transport Canada. TP 4957 Marine Emergencies Duties Training Program publication is also available from Transport Canada: https://www.tc.gc.ca/eng/publications-marine-abstracts-598.html.

The following Transport Canada Ship Safety Bulletins describe the training requirements:

http://www.tc.gc.ca/media/documents/marinesafety/SSB-05-2017E.pdf (cancelled - new SSB to follow shortly)

http://www.tc.gc.ca/media/documents/marinesafety/SSB-12-2016E.pdf

http://www.tc.gc.ca/media/documents/marinesafety/SSB-09-2015E.pdf

The Canadian Coast Guard, Western Region intends to establish a Standing Offer arrangement for the delivery of these courses to CCG Officers and crew. 

The scheduling of the courses are established based on when the ships are in port and the staff are available to receive the training. For that reason, CCG requires that they be able to determine the scheduling of the training courses at the location of the provider. Therefore, all components of the course must held during the same time period and not involve traveling to locations beyond a local area for each of the components.

CCG requires that courses be held for CCG personnel only, and they reserve the right to substitute names of attendees for the courses. Each session will be billed at a per session cost, which will be for up to 12 attendees.

All training material is to be provided by the institution and included in the course session cost. 

Any course cancellation or rescheduling by the Institution must be agreed to by CCG and all cancellations and rescheduling done by either the Department or by the institution shall be at no cost.

Minimum Essential Requirements

• Institution must approved by TC for delivery of these courses. CCG will reference the most recent edition (Revision 17, July 2017) of TP 10655 for validation.
• The training must meet the meet the course content requirements as called for in the International Convention on Standards of Training, Certification and Watchkeeping for Seafarers (STCW 2010) as stipulated by TC .
• Institution must be in British Columbia.
• Enrollment must be for classes of up to 12 students and must be dedicated to CCG personnel only.
• Scheduling is per class and shall be billed at a class rate.
• Courses must include all the components required for the MED Seafarers certification in one scheduled session.
• All components of the course including the firefighting component of the training must be at the course location or within a distance that does not involve travel time and expenses from the training facility (more than 16 km is outside of local area).
• CCG must have the ability to reschedule training sessions at no cost.
• CCG must have the ability to substitute CCG employees scheduled on course sessions at no cost.
• Course provider must confirm that course sessions will not be cancelled without agreement from CCG and such cancellations or rescheduling shall be at no cost.
• Training materials shall be provided by the Contractor and is to be included in the Training course fee.
• Two types of training sessions are required: 4 day session for Officers, 3 day session for crew.
• The 4 day session must consist of the following courses: Refresher Training Course in STCW Basic Safety (REF-STCW BS), Refresher Training Course in Proficiency in Survival Craft and Rescue Boats Other Than Fast Rescue Boats (REF-PSC), and Refresher Training Course in Advanced Firefighting (REF-AFF).
• The 3 day session must consist of the following courses: Refresher Training Course in STCW Basic Safety (REF-STCW BS), Refresher Training Course in Proficiency in Survival Craft and Rescue Boats Other Than Fast Rescue Boats (REF-PSC).

Trade Agreements and Other Obligations

The Canadian Free Trade Agreement applies to this contract.

Government Contracts Regulations (GCRs) Exception and Limited Tendering Reasons

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - only one person is capable of performing the work.

There is currently only one accredited provider that can offer the course including the firefighting within the local area. The accredited provider is also the only known institution that will hold sessions for CCG personnel only.

Security Requirements

There are no Security requirements for this Standing Offer.

Ownership of Intellectual Property (IP)

There is no Intellectual Property being created under this Standing Offer.

Period of the Proposed Contract

The period of the proposed Standing Offer is from date of award to December 31, 2020.

Cost Estimate

The estimated limitation of the proposed Standing Offer is $300,000.00 for 3 years ($100,000.00 per year) plus tax. The per call-up limitation shall be $25,000.00 tax inclusive.

Suppliers’ Right to Submit a Statement of Capabilities

Suppliers who consider themselves fully qualified and available to provide the services and/or goods described herein, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

Closing Date for Submission of a Statement of Capabilities 

Statement of Capabilities must be received no later than 2:00 PM Atlantic Standard Time, 18 December 2017. Submissions received after this date and time will not be accepted.

Inquiries and Submission of Statement of Capabilities 

Inquiries and submissions are to be submitted in writing to:

Cathi Harris

Senior Contracting Officer

301 Bishop Drive

Fredericton, NB E3C 2M6

Tel. 506-452-3639

Fax. 506-452-3676

Email: DFOtenders-soumissionsMPO@dfo-mpo.gc.ca

Please note that the Department prefers to receive submissions electronically, however it will accept submissions in hard copy. Hard copy submissions must be received by the closing date and time. Email submissions should be less than 10MB; if the file(s) are larger please split them into more than one email. The Department is not responsible for misdirected or delayed submissions.

All submissions should note the contract file number: F5211-170421.