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Alberta Energy Regulator - Request for Proposal - Employee Personnel Files Scanning and Disposal Services

Solicitation number AB-2025-00634

Publication date

Closing date and time 2025/02/26 09:00 EST

Last amendment date

Status Status Expired

Description
The Alberta Energy Regulator (AER) requires a service provider for the People, Culture, & Learning Branch to digitalize its on-site employee personnel files and potential future services (e.g., off site records in storage). The successful vendor must have high-quality scanning the equipment, software, training, and data security and compliance processes to efficiently disseminate, organize, and scan AER’s employee personnel files from a production facility that can service operations in Alberta. Having electronic documents will allow for greater accessibility, enhanced full text searching, and reduced need for physical storage space. The successful vendor must also offer secure disposal services for original records post-scanning, ensuring that sensitive information is destroyed in a legislatively compliant and environmentally friendly manner. Expertise in best practices for managing employee personnel files is highly desirable. The initial phase digitalizing on-site files is expected to be completed by August 31, 2025, or another mutually agreed upon date.

Contract duration

The estimated contract period will be 60 month(s), with a proposed start date of 2025/04/01.

Trade agreements

  • No trade agreements are applicable to this solicitation process

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Contact information

Contracting organization

Organization
Alberta Energy Regulator
Address
Suite 1000, 250-5 Street SW
Calgary, CA-AB, T2P 0R4
CA
Contracting authority
Laurie Snider
Email
procurement@aer.ca
Address
Suite 1000, 250 – 5 Street SW
Calgary, Alberta, T2P 0R4
Canada
Bidding details

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Summary information

Notice type
Request for Proposal
Language(s)
English
Region(s) of delivery
Alberta
Region of opportunity
Alberta
Contract duration
60 month(s)
Procurement method
Competitive – Open Bidding
Commodity - UNSPSC
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