Digitization of C Format Videotapes

Solicitation number 5Z011-25-0001

Publication date

Closing date and time 2024/02/20 14:00 EST

Last amendment date


    Description

    Library and Archives Canada (LAC) has approximately 10,000 hours (4,000 reels) of 1” Type C videotapes in its collection that it intends to digitize for preservation purposes and, when possible, make the content accessible online for research purposes. The tapes are an assortment of running times, ranging from one hour to three hour reel sizes.

    LAC requires a Contractor to digitize all of the content on the videotapes to MXF wrapped lossless JPEG2000 files for preservation purposes and h.264 MP4 files for access purposes. The Contractor will also produce an .XML metadata file and a Quality Control Report file for each digitized tape (see Item 2.2 Specifications and Standards for the detailed requirements).

    The work will be on an as-and-when needed basis.

    The contract will be for a period of three (3) years with the option for LAC to extend for a maximum of two (2) additional one (1) year periods of service under the same terms and conditions.

    Contract duration

    The estimated contract period will be 36 month(s), with a proposed start date of 2024/04/01.

    Trade agreements

    • North American Free Trade Agreement (NAFTA)
    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • Canada-Chile Free Trade Agreement (CCFTA)
    • Canada-Peru Free Trade Agreement (CPFTA)
    • Canada-Colombia Free Trade Agreement
    • Canada-Panama Free Trade Agreement
    • Canada-Honduras Free Trade Agreement
    • Canada-Korea Free Trade Agreement (CKFTA)
    • Canadian Free Trade Agreement (CFTA)
    • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
    • Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
    • Canada-Ukraine Free Trade Agreement (CUFTA)

    Reason for limited tendering

    A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

    • None

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    Contact information

    Contracting organization

    Organization
    Library and Archives Canada
    Address

    550 de la Cité Blvd.

    Gatineau, Quebec, J8T 0A7
    Canada
    Contracting authority
    Anne-Marie Aubry
    Phone
    187335-37351
    Email
    receptiondesoumission-bidreceiving@bac-lac.gc.ca
    Address

    550 de la Cité Blvd.

    Gatineau, Quebec, J8T 0A7
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    001
    English
    10
    001
    French
    0
    001
    English
    16
    001
    French
    0
    001
    English
    15
    001
    French
    0
    001
    English
    22
    001
    French
    0
    001
    English
    17
    001
    French
    2
    001
    English
    24
    001
    French
    2
    001
    English
    55
    001
    French
    3

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    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    Canada
    ,
    National Capital Region (NCR)
    Region of opportunity
    National Capital Region (NCR)
    Contract duration
    36 month(s)
    Procurement method
    Competitive – Open Bidding
    Selection criteria
    Lowest Price

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