Training day of ethnocultural structured learning

An advance contract award notice (ACAN) is a public notice informing the supplier community that a department or agency intends to award a contract for goods, services, or construction work to a pre-selected supplier, which allows the other suppliers to express their interest in bidding by presenting a statement of capabilities. If none of the suppliers present a statement of capabilities that meets the requirements set out in the ACAN, the contracting officer can proceed to award the contract to the pre-selected supplier.

1. Definition of needs

Every year, Correctional Service Canada (CSC) offers case management staff a Parole Officer Continuous Development Training (POCDT) to allow them to develop and refine their skills and better understand how to manage the increasingly diverse and complex needs of offenders.

In this context, the Quebec region has focused its research on raising parole officers' awareness of the reality of Black offenders. This is also a clientele for whom the POs have very little resources within CSC, so this market will make it possible to offer offenders adapted interventions and referrals to community and support resources, with the aim of facilitating their reintegration.

This year, Regional Headquarters must offer a day of ethnocultural structured learning.

The work will involve the following:

1.1 Objectives

Offering training session to improve the knowledge of POs, their managers and Indigenous community development officers (ICDO) in terms of the legal requirements for taking ethnocultural aspects into account (CD 767 – Ethnocultural Offenders: Services and Interventions / CCRA – section 4g). This day will allow POs and their managers to have better knowledge of the resources and partners available to help them assess ethnocultural offenders' needs and in the use of ethnocultural services and/or interventions.

1.2 Tasks

The contractor must:

lead 3 virtual trainings sessions using Microsoft TEAMS platform, from its premises, based on schedule confirmed by the Project Authority;

offer the training between 8:30 a.m. and 4:30 p.m. according to the established schedule.;

have their own equipment to deliver the training (including, but not limited to, a computer with Microsoft TEAMS platform and an internet access);

provide a detailed description of the training offered to the Project Authority, at least 15 days before the first sessions and if needed adjust the contents, based on the Project Authority comments;

lead the training sessions as an expert in ethnocultural offender intervention, more specifically in relation to Black offenders;

adopt an adapted approaches that encompass an in-depth understanding of the historical and cultural background of the black community;

respond to participants questions, provide an environment conducive to the learning and experimentation of concepts;

be available for virtual meetings with the staff members coordinating this training, when necessary, and without additional payment, during work hours, Monday to Friday between 8h00 a.m. and 4.00 p.m.
1.3 Anticipated results

The contractor must offer all the training sessions no later than 2024-03-31.

The contractor must offer 19 training sessions: sixteen (16) in person in the various Quebec regions and three (3) virtual training, via the TEAMS application.

The 19 training sessions must be 7.5 hours long, between 8:30 a.m. and 4:30 p.m., broken down as follows: 15-minute morning break, 60-minute lunch break, 15-minute afternoon break, and 6 hours of content.

The contractor must educate and involve the employees to ensure awareness, the acquisition of concepts and the creation of skills or tools to improve responses and actions.

1.4 Performance standards

The contractor must start as soon as possible following the contract award. The target group is made up of about 400 employees; 19 sessions will be required to train all the staff in groups of 20 to 30 participants.

1.5 Deliverables

1.5.1

The training must focus on the cultural and historical implications of Black offenders in the justice system, on the promotion of collaborative relationships and the reduction of conflicts, the improvement of trust and harmony between Black offenders and POs, the integration of the trauma-informed approach in interventions with Black offenders and the development of employees' skills in interpersonal relationships and communication with offenders from different cultures.

The contractor, for the content of the training, must use their own research or other pertinent research that is valid and reliable, as well as advanced academic materials.

The contractor must take adult learning theory and principles into account to promote active learning engagement to maximize the participants probability of incorporating what they have learned in their own work.

1.5.2 Use of paper

a. If printed material is required, double-sided printing in black and white should be used by default, unless otherwise specified by the project manager.

b. The contractor must ensure that, for the printed material, paper with at least 30% recycled content is used or that is certified to have been derived from a sustainably managed forest.

c. The contractor must recycle the printed materials that are not needed (in compliance with the security requirements).
 
1.6 Constraints

1.6.1 Work locations

a. The contractor must carry out work in various regions of Quebec, to the location designated by the Project Authority:

b. Travel

i. Travel to the following locations to carry out the work will be necessary under this contract :

Quebec region
Port-Cartier area
La Macaza area
Estrie region
Montreal region (CAPC, Montréal, Sainte-Anne-des-Plaines)

The project Authority will inform the contractor of the exact address of the location at least 48 hours before the session.

1.6.2 Language of work

The contractor must perform all of the work in French.

1.6.3 Institutional Access Requirements

Contractor personnel will be escorted at all times by Correctional Service Canada personnel or those authorized by CSC on its behalf. Contractor personnel must adhere to institutional requirements for the conduct of searches by Correctional Service Canada prior to admittance to the institution/site. Correctional Service Canada reserves the right to deny access to any institution/site or part thereof by any Contractor personnel, at any time.

2. Statement of capabilities assessment criteria (minimum essential requirements)

All interested suppliers must demonstrate through a statement of capabilities that they meet the following requirements:

Experience

- The supplier must have a minimum of two (2) years of experience obtained in the past five (5) years prior to the ACAN closing date in delivering training to professionals;

- The supplier must have actively work with adult delinquent Black clientele. A minimum of two (2) years of experience obtained in the past five (5) years prior to the ACAN closing date is necessary.

- The supplier must have delivered professional services, as un expert or counsellor, to professionals working with adult delinquent Black clientele, a minimum of sixty (60) days of experience obtained in the past two (2) years prior to the ACAN closing date is necessary.

3. Applicability of trade agreements to procurement

This procurement is not subject to any trade agreement.

4. Contract reserved under the Procurement Strategy for Aboriginal Businesses

This contract is not reserved for Indigenous suppliers.
5. Comprehensive land claims agreement(s)

This procurement is not subject to a comprehensive land claims agreement.

6. Justification for the use of a pre-selected supplier

To our knowledge, the pre-selected supplier is the only one that can meet the training needs for professionals in the case management field. Their expertise, their availability and the objectives of the sessions meet the needs targeted by the learning department at National Headquarters.

The pre-selected supplier will meet all the minimum essential requirements detailed in this ACAN.

7. Exception(s) to the Government Contracts Regulations

The following exception to the Government Contracts Regulations is applied to this procurement:

(d) only one person is capable of performing the contract.

8. Exclusions and/or reasons justifying the use of limited tenders

This procurement is not subject to any trade agreement.

9. Intellectual property right

The intellectual property right of the original material from the proposed contract will be returned to the contractor.

10. Proposed contract period or delivery date

The proposed contract is for a period of approximately four (4) months, from the award to 2024-03-31.

11. Estimated cost of the proposed contract

The estimated value of the contract, including any options, is $50,000 (GST/HST not included).

12. Name and address of pre-selected supplier

Name: Svens-Nesly Telemaque
Address: contractor’s place of business

13. Suppliers' right to submit a statement of capabilities

Suppliers who believe they are fully qualified and ready to provide the goods, services or construction services described in this ACAN can submit in writing a statement of capabilities to the contact person named in this notice by the closing date and time, which are also specified in this notice. The statement of capabilities must clearly show that the supplier meets the posted requirements.

14. Closing date and time for the submission of statements of capabilities

The closing date and time for accepting statements of capabilities is December 4, 2023 at 2:00 p.m. (EST).
 
15. Information requests and submission of statements of capabilities

Information requests and statements of capabilities must be sent to:

Kim Lavallée
Acting Regional supply and contract officer
Correctional Service Canada
250 Montée St-François
Laval (Quebec) H7C 1S5
Telephone: 514-235-9156
E-mail: kim.lavallee@csc-scc.gc.ca