Fire Protection Services - KP

Fire Protection Services –
Annual Fire Inspection, Periodic Sprinkler Inspections, and Annual Fire Hydrant Flow Tests – Kingston Penitentiary
This requirement is for: The Correctional Service of Canada, Kingston Penitentiary.
Trade agreement: Canadian Free Trade Agreement (CFTA, Canada Korea Trade Agreement (CKTA), Canada free trade agreements with Chile/Colombia/Honduras/Panama, Canada-Peru Free Trade Agreement.
Tendering procedures: All interested suppliers may submit a bid.
Competitive Procurement Strategy: lowest priced compliant bid.
Set-aside under the Procurement Strategy for Indigenous Business: This procurement is not subject to any set-asides for Indigenous Suppliers.
Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.
Security Requirements: This contract does not include security requirements.
Nature of Requirements:
The following is a summary of the statement of work for this requirement.
The Correctional Service Canada (CSC) is required by law to ensure that fire protection services are up to date with accurate reporting measures taken. CSC requires the services of an experienced third-party Contractor to ensure CSC is complaint with health and safety requirements for Kingston Penitentiary.
Objectives: To perform annual fire alarm inspection, periodic sprinkler inspections, and the annual fire hydrant flow tests at Kingston Penitentiary as required under federal, provincial, and municipal legislation.
Deliverables:
• The Contractor must complete:
o 1 Annual Fire Alarm Inspection each year for 3 years.
o 1 Semi Annual Sprinkler Inspection each year for 3 years.
o 1 Annual Sprinkler Inspection each year for 3 years.
o 1 Annual Fire Hydrant Flow Test for 12 units each year for 3 years.
• The Contractor must supply all labour, material and equipment required to perform the following:
o fire system inspections and testing in accordance with CAN/ULC-S536 of the fire alarm systems, including 100% of connected devices, control units, standby batteries and remote monitoring connections in each building as identified in schedule below.
o sprinkler system inspections and testing in accordance with NFPA 25, including 100% of connected devices, flow, tamper, pressure and switches).
o fire hydrant inspection and flow test in accordance with NFPA 25, including 100% of connected devices, fire hose cabinets and hose.
• The Contractor must have all industry regulated testing and certifications completed at
the Contractor’s expense.
• The Contractor must supply all labour or mechanical devices, or both, required to
complete the inspections.
• The Contractor must ensure that all fire system, sprinkler system, and fire hydrants are
left in working order at the end of the contractor’s workday. If the Contractor cannot
leave a system in working order, the contractor must notify the project authority before
the contractor leaves the site, and the contactor must ensure that there are alternative
arrangements in place for any affected systems.
• The Contractor must notify the Project Authority of any deficiencies in the systems and
allow for CSC to complete the work within an allotted timeframe as agreed to by the
Project Authority and the Contractor (example: 2 weeks), before the Contractor must
return to site to complete the system certification as outlined in this scope of work.
• The Contractor must exercise extreme care when testing units inter-connected to
computer rooms and must perform that testing in close coordination with the Project
Authority and Informatics personnel.
• The Contractor must identify and notify the Project Authority of any repairs required to
complete the Fire Alarm System inspection and certification. The Project Authority will
then arrange for any required repairs including parts and labour with the proprietary
rights holder of the Fire Panel, if required.
• The Contractor must identify and notify the Project Authority of any repairs required to
complete the Sprinkler System inspection and certification. The Contractor must obtain
approval from the Project Authority prior to purchasing any required parts to repair the
Sprinkler System.
• The Contractor must identify and notify the Project Authority of any repairs required to
complete the Fire Hydrant Flow Test. The Contractor must obtain approval from the
Project Authority prior to purchasing any required parts to repair any of the Fire
Hydrants.
• The Contractor must provide a final inspection report each year for 3 years (3 inspection
reports in total) for the Fire Alarm System inspections. The final inspection reports must
include tests performed, inspections conducted, and a detailed list of deficiencies
identified including the specific location and cost estimate to rectify deficiencies during
the inspection.
• The Contractor must provide a final inspection report for each of the Semi-annul
Sprinkler System inspections over the 3 years (6 inspection reports in total). The final
inspection reports must include tests performed, inspections conducted, and detailed list
of deficiencies identified including the specific location, repaired deficiencies and cost
estimates to rectify deficiencies during the inspection.
• The Contractor must provide a final inspection report each year for 3 years (3 inspection
reports in total) for the Fire Hydrant inspection and flow tests. The final inspection
reports must include tests performed, inspections conducted, and detailed list of
deficiencies identified including the specific location, repaired deficiencies and cost
estimates to rectify deficiencies during the inspection.
Fire Alarm System:
The Contractor must communicate and coordinate work performed with Johnson Controls
(Tyco), the OEM proprietary rights holder of the Fire Alarm System and Simplex parts.
Note: The main panel is located in the Sally Port. There are various panels in the institution that
connect to the main panel.
Sprinkler Inspections Buildings are as follows:
1. Bldg. A2 - 1 wet system and 1 dry system
2. Bldg. A3 - 1 wet system and 1 dry system
3. Bldg. B1 - 1 wet system and 1 dry system
4. Bldg. B2 – 1 wet system
5. Bldg. B3 - 1 wet system
6. Bldg. B4 - 1 wet system and 1 dry system
7. Bldg. B5 - 1 wet system
8. Bldg. B6 – 1 dry system
9. Bldg. B7 -1 wet system
10. Bldg. B11 - 1 wet system
11. Bldg. B14 - 1 wet system
12. Bldg. C1 - 1 wet system and 1 dry system
13. Bldg. C2 - 1 wet system
14. Bldg. C4 - 1 wet system
15. Bldg. C7 -1 wet system and 1 dry system
16. Bldg. C22 - 1 wet system
17. Bldg. C23 - 1 wet system and 1 dry system
18. Bldg. C25 - 1 wet system
Fire Hydrant Inspection and Flow Test are as follows:
There are 12 fire hydrants on site at Kingston Penitentiary.
Any conditions for participation of suppliers not specified in solicitation documentation:
none.
Estimated quantity of commodity: see solicitation document statement of work and basis of
payment.
Duration of Contract and Time Frame for Delivery:
Period of the Contract - The Work is to be performed during the period of July 1, 2024 to June
30, 2027.
File Number: 21401-28-4731100
Name: Elizabeth Lake
Title: Procurement Officer
Correctional Service Canada
Branch/Directorate: Contracting and Materiel Management
Telephone: 613-328-9647
E-mail address: Elizabeth.lake@csc-scc.gc.ca
NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria
by downloading the solicitation document and associated documents from the Canada buys /
tender opportunities website.
The Crown reserves the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada (English or French).
After contract award, bidders may request a debriefing on the results of the bid solicitation
process. Bidders should make the request to the Contracting Authority within fifteen (15)
working days of receipt of the results of the bid solicitation process. The debriefing may be in
writing, by telephone or in person.
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