81002452 - INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI) AS TO THE AVAILABILITY OF SPACE FOR LEASE IN THE CITY OF SAINT JOHN, NEW BRUNSWICK

Solicitation number 81002452

Publication date

Closing date and time 2023/08/31 22:59 EDT

Last amendment date


    Description

    INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)
    AS TO THE AVAILABILITY OF SPACE FOR LEASE
    IN THE CITY OF SAINT JOHN, NEW BRUNSWICK
    FILE NUMBER 81002452

    Public Works and Government Services Canada (PWGSC) is asking interested parties to provide information for a potential lease of space that meets the following criteria:

    Section A: Lease Components

    • a lease term of approximately fifteen (15) years, commencing on or about May 1, 2025, plus an option to extend the lease for one (1) additional period of Five (5) years.

    • Approximately 1,699.3 usable square metres (um2) of office space, 216.0 um2 of contiguous garage space, and 48.0 um2 of contiguous compound space.

    • Two (2) reserved parking spaces are required. An additional ten (10) reserved parking spaces are required in the event that no commercial parking is available within 500 metres (measured by existing sidewalks and crosswalks) of the building containing the proposed space;

    • buildings located in flood plains will not be considered

    • the proposed space must be available approximately thirty-two (32) weeks prior to the above-noted lease commencement date so all spaces may be prepared for occupancy;

    • the proposed space may be located in either existing buildings, buildings to be constructed or a combination thereof (existing building requiring expansion) and should satisfy or be capable of satisfying the following criteria:

    1. a minimum of 758 um2 of the leased premises must be at ground or street level of the proposed building (this space is comprised of office and special purpose space), with the balance of space (approximately 941.3 um2 ) can be provided on the same floor or the next consecutive floor. The garage and compound must also be at ground or street level.

    2. the proposed space must have a public transit stop within 500 metres of the buildings main entrance

    3. the space must be configured to ensure all visitors use one (1) single common main entrance and a secondary entrance for employees;

    4. the physical characteristics of the land and the building and the area and environment surrounding it, including neighboring land uses, should be compatible with PWGSC’s and/or the intended user’s intended use of the accommodation;

    5. the proposed space must be capable (as determined solely by PWGSC) of meeting the intended user’s internal design requirements;

    6. the proposed space must have acceptable space for the installation of bicycle racks

    7. PWGSC may not consider spaces or building that do not provide an acceptable configuration , are located in proximity to sites with incompatible usages, do not meet PWGSC’s and/or the intended user’s safety and/or security requirements or not currently properly zoned

    8. the proposed space must not be located next to a school, daycare, methadone clinic, health services office, homeless shelter, pub, bar or nightclub;

    9. The proposed space must have a have the following minimum ceiling heights:

    • Garage Space shall be greater than 5000 mm and able to accommodate overhead door heights.

    • Office Space shall be minimum 2440 mm, to a maximum of 3050 mm, measured from the top of the finished floor to the underside of the suspended ceiling. The minimum height from the top of the finished floor to the underside of a bulkhead is 2440 mm

    10. The proposed garage space shall consist of two (2) overhead and shall be at least 4268mm wide and 5000mm high;

    11. The Lessor shall provide garage space consisting of two (2) garage bays, for the sole purpose of storing and maintaining two (2) special purpose vehicles. Floor loading capacity specs are located in section 1.16.1 of the PWGSC’s Standards for Leased Accommodation and provided upon request.

    12. A turning radius area of 20 meters shall be provided for the vehicles in front of the overhead garage doors sufficient to back-in a vehicle in front of the overhead door(s). The turning radius is for the exclusive use by the lessee and is not intended for parking of vehicles and or storage of equipment by anyone other than the lessee. Drive-in access shall be provided from the turning radius through the overhead door into the garage area at ground level;

    13. A turning radius area of 20 meters (40 meter diameter) shall be provided for the vehicles in front of the compound space;

    14. The proposed space must have a 3530mm x 1422mm exterior space to allow for installation of a generator;

    15. The proposed space must be located in the city of Saint John, New Brunswick and within the following boundaries (the geographical boundaries include sites on either side of the roads).

    • Starting at 189 Prince William Street, head north towards Duke Street., turn left on to Duke and proceed to Water Street.

    • Turn left on to Water Street and continue until it changes to Lower Cove Loop. Remain on Lower Cove Loop until reaching the intersection at Charlotte Street. Turn right on to Charlotte and head south towards Vulcan Street. Once at Vulcan, turn left and head east to Sydney Street. Turn left on to Sydney Street, heading north until Broadview Ave.

    • Turn right on to Broadview Avenue and continue along until reaching the intersection at Wentworth St. Turn left on Wentworth and head north to Broad St.

    • At Broad Street, turn right and head east until Broad St turns in to Crown St.

    • Follow Crown Street until coming to the intersection at the Courtenay Bay Causeway. Turn right on to the Causeway and head east until reaching Bayside Drive.

    • At Bayside Dr., turn right and head south east on Red Head Rd. until it comes to an intersection at Canaport and Bayside Dr., turn left on to Bayside and head north. to where Bayside Dr. meets Grandview Avenue. Continue easterly on Grandview Ave until Grandview turns in to Latimore Lake Rd.

    • Follow Latimore Rd until Elderserly Avenue. North on Elderserly Ave until Loch Lomond Rd. Turn right on to Loch Lomond driving easterly towards the Saint John airport.

    • Remain on Loch Lomond Rd until reaching Rte 111 (St. Martins Road). Follow St. Martins Road crossing over the MacKay Hwy. until reaching the intersection at Campbell Dr. Follow on Campbell Dr until arriving at Grove Ave., turn right on to Grove Ave.

    • From Grove Avenue, turn left on to Hampton Rd.

    • Head south on Hampton Road, veering left when it turns to Rothesay Rd. Stay on Rothesay Rd heading south towards Saint John city centre. Via Rothesay Rd.

    • Exit Rothesay Rd by turning right on to Ashburn Rd. heading south toward Foster Thurston Rd. turn right on to Foster Thurston Rd. Stay on Foster Thurston Rd until reaching Sandy Point Rd. turn right on to Sandy Point Rd West. Towards Kennebecasis Dr.

    • Turn left on to Kennebecasis Dr. heading south west. Stay on Kennebecasis Dr until Millidge Ave. Turn left on Millidge Ave, head south reaching the intersection at University Ave and Woodward Ave. Turn right on to Woodward Ave. heading west. From Woodward Ave, turn left on to Boars Head Rd. stay on Boards Head Road until arriving back on to Millidge Ave. Turn right on to Millidge Ave, and stay on Milledge Ave and keep right at the forks, going on to Spar Cove Rd. From Spar Cove Rd., continue on until it turns to Bridge Street. Follow Bridge street and turn left on to Main Street.

    • From Main Street, turn right on to Douglas Avenue. Stay on Douglas Ave. until it merges on to Route 100, keep right and continue on to Main Street West. Follow Main St. West until it changes to Manawagonish Rd. Stay on Manawagonish Rd until reaching 1655 Manawagonish Rd.

    • From 1655 Manawagonish Rd. head back towards Route 100 towards Saint John, West.

    • Manawagonish Rd will eventually turn in to Fairville Blvd., follow Fairville Blvd. until reaching Catherwood St./Bleury Street. Stay on Bleury Street until reaching the Sand Cove Rd. Turn left on to Sand Cove Rd until coming to Argyle St. Turn right on to Argyle St and continue straight until reaching Fundy Dr. Turn right on to Fundy Dr.

    • From Fundy Dr. turn right on to Centre Street. Follow Centre St and then turn left on to Pleasant. From Pleasant, turn left on to Sea St. Follow Sea St. until coming to Beaconsfield Ave. Turn right on to Beaconsfield. From Beaconsfield Ave, turn right on to Woodville Rd which turns in to Lowell St.

    • Follow Lowell St up to City Line. From City Line, turn right on to Clarence St and then left on to Lancaster St. Driving on Lancaster St, turn right on to St. James St. West. Follow on St. James Street West until reaching Albert St.

    • Albert Street, turn right on to Queen Street West. Continue on Queen Street West until coming to Market Pl. Follow Market Pl. and merge on to New Brunswick Rt 1 crossing the Harbour Bridge back towards uptown Saint John, Exit New Brunswick Rt 1 on to Route 100 until reaching Water Street.

    Note: PWGSC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.

    Section B: Responses

    Interested parties are requested to submit their response to this EOI in writing to the following address:
    Public Works and Government Services Canada
    Bid Receiving Unit
    1713 Bedford Row
    Halifax, NS B3J 3C9

    or by facsimile to 902-496-5016

    or by email to the contact listed below in Section F.

    Please indicate File No. 81002452 on all correspondence.

    Section C: Responses Requested by

    As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners or their agents should provide their response by Thursday, August 31st , 2023. Any response received after this date may not be considered.

    Section D: Information Provided by Interested Parties or Agents of Interested Parties

    Information provided by interested parties or agents of interested parties should include the file number, the location and municipal address of the building, current zoning, specific location of space within the building, measured area of space, architectural drawings identifying the proposed space with washrooms, exits and other design elements, private/public parking facilities, and details addressing the criteria listed above in Section A. Agents submitting a response to this EOI must provide PWGSC with a letter authorizing them to do so.

    Section E: Security Requirement

    If this EOI results in a future tender process, the building owners of the proposed spaces will have to hold a valid security clearance at the Reliability level, approved and granted by the Canadian Industrial Security Directorate (CISD) of PWGSC prior to award. All parties interested in this potential lease project are advised to obtain this security clearance level in advance. Information regarding security clearance can be obtained on the website of the CISD/ PWGSC at http://ssi-iss.tpsgc-pwgsc.gc.ca. Please contact the person listed in Section F to initiate the security clearance process.

    Section F: Additional Information

    For more information, please contact Matt MacDonald, Senior Leasing Officer, by phone at 506-378-9189 or by email to: Matthew.MacDonald@tpsgc-pwgsc.gc.ca

    Section G: List of Available Space

    This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.

    Section H: Not a Solicitation Process

    Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PWGSC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. The information provided through this EOI may be included in a source list of available space and PWGSC may issue an invitation to tender for other leasing requirements based on this information, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PWGSC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.

    Contract duration

    The estimated contract period will be 180 month(s), with a proposed start date of 2025/05/01.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

    Reason for limited tendering

    A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

    • None

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada - Bid Receiving Unit
    Address

    1713 Bedford Row

    Halifax, Nova Scotia, B3J 3C9
    Canada
    Contracting authority
    Matt MacDonald
    Phone
    (506) 378-9189
    Email
    Matthew.MacDonald@tpsgc-pwgsc.gc.ca
    Fax
    (902) 496-5016
    Address

    1713 Bedford Row

    Halifax, Nova Scotia, B3J 3C9
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    001
    English
    6
    001
    French
    1

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    Summary information

    Notice type
    Request for Information
    Language(s)
    English, French
    Region(s) of delivery
    New Brunswick
    ,
    Rothesay
    ,
    Saint John
    Region of opportunity
    New Brunswick
    Contract duration
    180 month(s)
    Procurement method
    Competitive – Open Bidding
    Commodity - UNSPSC
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