INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI) AS TO THE AVAILABILITY OF SPACE FOR LEASE IN THE HALIFAX REGIONAL MUNICIPALITY, NOVA SCOTIA FILE NUMBER 81002954

Solicitation number 81002954

Publication date

Closing date and time 2024/02/20 22:59 EST

Last amendment date


    Description

    INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)
    AS TO THE AVAILABILITY OF SPACE FOR LEASE
    IN THE HALIFAX REGIONAL MUNICIPALITY, NOVA SCOTIA
    FILE NUMBER 81002954

    Public Services and Procurement Canada (PSPC) is asking interested parties to provide information for a potential lease of space that meets the following criteria:

    Section A: Lease Components

    • a lease term of approximately 10 years, commencing on or about December 1, 2025, plus options to extend the lease for two (2) additional periods of five (5) years each;

    • approximately 503.4 usable square meters (um2) of contiguous office space and 12 parking spaces;

    • the proposed space must be available approximately 20 weeks prior to the above-noted lease commencement date so all space may be prepared for occupancy;

    • the proposed space should satisfy or be capable of satisfying the following criteria:

    1. the proposed space should be within an office or commercial building; industrial type buildings and those with industrial space will not be considered;

    2. the building containing the proposed space must have commercial or municipal parking located within 500 metres walking distance from the nearest entrance to the building, measured by sidewalk and crosswalk routes;

    3. the physical characteristics of the land and the building and the area and environment surrounding it, including neighboring land uses, should be compatible with PSPC’s and/or the intended user’s intended use of the accommodation;

    4. PSPC may not consider spaces or buildings that do not provide an acceptable configuration, are located in proximity to sites with incompatible usages, do not meet PSPC’s and/or the intended user’s safety or security requirements, or are not currently properly zoned.

    • the proposed space must be located in the Halifax Regional Municipality, Nova Scotia and within the following boundaries (the geographical boundaries include sites on either side of the roads):

    Starting at the intersection of Barrington Street and Cogswell Street going in a westerly direction along Cogswell Street to the intersection of Cogswell Street and Brunswick Street.

    Left on Brunswick Street to the intersection of Brunswick Street and Spring Garden Road.

    Left on Spring Garden Road to the intersection of Spring Garden Road and Barrington Street.

    Right on Barrington Street to the intersection of Barrington Street and South Street.

    Left on South Street to the intersection of South Street and Hollis Street.

    Left on Hollis Street to the intersection of Hollis Street and Terminal Road.

    Right on Terminal Road to the intersection of Terminal Road and Lower Water Street.

    Left on Lower Water Street until it turns into Upper Water Street; to the intersection of Upper Water Street and Barrington Street.

    Left on Barrington Street to the intersection of Barrington Street and Cogswell Street to close the loop.

    • on or before the lease commencement date, the proposed space will have to comply with all requirements contained in PSPC’s Standards for Leased Accommodation, a copy of which may be obtained from the contact listed in Section F;

    Note: PSPC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.

    Section B: Responses

    Interested parties are requested to submit their response to this EOI in writing to the following address:

    Public Services and Procurement Canada
    161 St. Peters Road
    2nd Floor, Suite 204
    Charlottetown, PE
    C1A 5P7

    or by facsimile to 902-569-6113

    or by email to the contact listed below in Section F.

    Please indicate File No. 81002954 on all correspondence.

    Section C: Responses Requested by

    As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners/agents should provide their response by February 20, 2024. Any response received after this date may not be considered.

    Section D: Information Provided by Interested Parties or Agents of Interested Parties

    Information provided by interested parties or agents of interested parties should include the file number, the location and municipal address of the building, current zoning, specific location of space within the building, measured area of space, architectural drawings identifying the proposed space with washrooms, exits and other design elements, private/public parking facilities, and details addressing the criteria listed above in Section A. Agents submitting a response to this EOI must provide PSPC with a letter authorizing them to do so.

    Section E: Security Requirement

    If this EOI results in a future tender process, the building owners of the proposed spaces will have to hold a valid security clearance at the “Reliability” level, approved and granted by the Contract Security Program (CSP) of PSPC prior to award. All parties interested in this potential lease project are advised to obtain this security clearance level in advance. Information regarding security clearance can be obtained on the website of the CSP/ PSPC at https://www.tpsgc-pwgsc.gc.ca/esc-src/index-eng.html. Please contact the person listed in Section F to initiate the security clearance process.

    Section F: Additional Information

    For more information, please contact Jeff MacDonald, Senior Leasing Advisor by phone at 902-628-5254 or by email to: jeffery.macdonald@pwgsc-tpsgc.gc.ca.

    Section G: List of Available Space

    This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.

    Section H: Not a Solicitation Process

    Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PSPC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. The information provided through this EOI may be included in a source list of available space and PSPC may issue an invitation to tender for other leasing requirements based on this information, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PSPC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.

    Contract duration

    The estimated contract period will be 240 month(s), with a proposed start date of 2025/12/01.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

    Reason for limited tendering

    A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

    • None

    Partner with another business

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    Contact information

    Contracting organization

    Organization
    Public Services and Procurement Canada
    Address

    161 St. Peters Road, 2nd Floor, Suite 204

    Charlottetown, Prince Edward Island, C1A 5P7
    Canada
    Contracting authority
    Jeff MacDonald
    Phone
    (902) 628-5254
    Email
    jeffery.macdonald@pwgsc-tpsgc.gc.ca
    Fax
    (902) 569-6113
    Address

    161 St. Peters Road, 2nd Floor, Suite 204

    Charlottetown, Prince Edward Island, C1A 5P7
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    001
    English
    and
    French
    30

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    Summary information

    Notice type
    Request for Information
    Language(s)
    English, French
    Region(s) of delivery
    Nova Scotia
    ,
    Halifax
    Region of opportunity
    Nova Scotia
    Contract duration
    240 month(s)
    Procurement method
    Competitive – Open Bidding
    Selection criteria
    Not applicable
    Commodity - UNSPSC
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