Accommodations for the 2024 Election Administrators Conference
Solicitation number ECCP-NPP-2023-2736
Publication date
Closing date and time 2024/02/05 14:00 EST
Last amendment date
Description
Purpose of notice of intended procurement:
This is not a bid solicitation. This notice of intended procurement is to notify of a Directed Request for Quotation for hotel accommodations for the 2024 Election Administrators Conference and to satisfy trade agreement requirements for notices.
Background
The Office of the Chief Electoral Officer (OCEO), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The Chief Electoral Officer of Canada heads the Office of the Chief Electoral Officer, commonly known as Elections Canada (EC).
As the 45th General Election (GE) approaches, a final face-to-face meeting has been planned to take place in the National Capital Region (NCR), with Elections Canada Headquarter, Field Liaison Officers (FLO), and Returning Officers (RO), from different fields of interest and regions.
Requirement
Elections Canada requires hotel accommodations for approximately 369 travellers during the 2024 Election Administrators Conference between May 28 and May 30, 2024.
Elections Canada will be issuing a directed Request for Quotation (RFQ) to all hotels within a 10-kilometer radius from Elections Canada Headquarters located at 30 Victoria Street, Gatineau, Quebec K1A 0M6 and with a minimum 4-star Tripadvisor rating (see attached for a complete list of hotels). Any hotel within this radius and that fit the minimum rating requirement wishing to participate in the solicitation that is not already included in the attached list of invitees may request an invite through the Contracting Authority by submitting their hotel name and address, corporate legal name, and contact information including the email address where they wish to receive the RFQ. It is strongly encouraged that the requests to be invited to the RFQ are received before the RFQ is anticipated to be launched and requests that are within 5 business days of the closing date will not be considered. Elections Canada will not delay the closing of the RFQ due to last minute requests for invites. Elections Canada will allow for documents to be submitted in either official language of Canada.
Specific bidder instructions and conditions for participation will be provided within the RFQ which will be sent to all suppliers on the list at the same time.
The anticipated solicitation date is February 5, 2024.
Important Information
This procurement is covered by Canadian European Union Comprehensive Economic and Trade Agreement CETA- Chapter 19 Government Procurement: Article 19.6 Notices – Notice of Intended Procurement.
Enquiries
All enquiries and other communication with Elections Canada personnel are to be directed ONLY to the Contracting Authority.
All enquiries must be submitted in writing to proposal@elections.ca no later than the deadline indicated in the Advanced Procurement Notice.
Further information about Elections Canada may be obtained at elections.ca.
Contract duration
The estimated contract period will be 1 month(s), with a proposed start date of 2024/05/20.
Trade agreements
-
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
Reason for limited tendering
A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:
-
None
Partner with another business
The functionality to add your company name to the list of interested businesses is temporarily unavailable.
This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.
Contact information
Contracting organization
- Organization
-
Elections Canada
- Address
-
30 Victoria Street, 1st Floor (Business Centre)
Gatineau, Quebec, K1A 0M6Canada
- Contracting authority
- Caila Palmer
- Phone
- (873) 416-1930
- Email
- proposal@elections.ca
- Address
-
30 Victoria Street
Gatineau, Quebec, K1A 0M6Canada
Bidding details
Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.
| Document title | Amendment no. | Language | Unique downloads | Date added |
|---|---|---|---|---|
| ECCP-NPP-2023-2736 - Hôtels Invités - Invited Hotels.pdf | 001 |
English
and
French
|
28 |
Access the Getting started page for details on how to bid, and more.
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