Building Information Integration System and Analytics Prequalification

Address:
York University
Strategic Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3
 
Description:
York University is soliciting submissions for Building Information Integration System and Analytics Prequalification from qualified Proponents that wish to participate in a future second stage competitive process.

York is looking to retain up to three (3) qualified Proponents who have successfully worked with institutions in the education or healthcare system to integrate software systems information into a common platform. Ideally the Proponent(s) have the experience and expertise to utilize extensive real-time data to provide optimization of service delivery throughout the organization. Taking this optimization to include an Artificial Intelligence and learning patterns and changes in performance, the ultimate goal is to continuously improve service and operations in the most effective means possible.

Proponents with proprietary hardware or software are discouraged for this project. York is looking for Proponents with agnostic solutions and services.
Upon establishment of the roster, the prequalified Proponents will be eligible to respond to a detailed bid solicitation, as part of a second stage competition.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid.  Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/.
 
Pricing and Payment Terms are available on the MERX website, respectively.
 
Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.
 
Estimated Quantities:
Available within the RFSQ Documents.
 
Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca.
 
Submission Deadline:
July 10, 2023 at 3:00:00pm EST.
 
Public Opening:
Not Applicable.

Conditions for Participation:
Available within the RFSQ document.

Submission Requirements:

1. Qualifications and Experience
2. Key Personnel
3. Proposed Subcontractors
4. Similar Projects and References
5. Methodology
6. Timetable/Workplan
7. Acknowledgement

Complete submission requirements are provided within the RFP documents.
 
Scored Submission Requirements:  

1. Acknowledgement
2. Qualifications and Experience

           a. Experience with the Scope of Work
           b. Qualifications of proposed personnel and subcontractors

3. Similar Projects and References
4. Methodology and Work Plan

          a. Methodology and Road Map
          b. Challenges and Risk
          c. Timeline and Work Plan

Complete submission requirements are provided within the RFP documents.
 
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.
 
Duration of Prequalified List:
The short-list roster will be in place for period of three (3) years.
 
Additional Options:
Available within the tender document.
 
Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification:

1. The criteria that will be used to prequalify the suppliers is available within the tender document.  
2. Only the suppliers on the prequalified list will receive further notices of procurement covered by the list (e.g., Stage 2).
3. The period of validity of the prequalified list will be three (3) years. Further requests for suppliers to apply for inclusion on this list will not be published.

 Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change.  Proponents are encouraged to download the tender document which contain the most current information.
 
If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.