Recreational Sport Event Management Systems

Solicitation number 2023036-ACAN

Publication date

Closing date and time 2023/08/04 15:00 EDT

Last amendment date

Status Status Expired

Description
The purpose of this Advance Contract Award Notice (ACAN) is to post the University of Ottawa’s (uOttawa) intention to enter into contractual arrangements with Active Network, LLC to provide Recreation and Varsity Sports Services group with a centralized platform solution (software as a service, SaaS) and to enable it to enhance its existing capabilities and provide comprehensive support to its customers online and in-person.

The scope of solution for the new Sports Programming and Events Management System is to have a system that will support the management of sports and recreational activities, manage the provision and booking of venues as well as managing sports leagues and events in a single system in both official languages (English and French).
The solution will enable individuals, families, groups and organizations to access services online 24/7 and enable administrators to manage a suite of modules remotely and on-site. The solution will be compatible with iOS and Android devices and will have a web portal for customers to access their account information, self-register for activities and programs such as leagues, camps and fitness classes, as well as book gyms.
The Recreation and Varsity Sports Group will be connected directly to the student and employee information systems, where data is available on demand or on a scheduled basis. It will also transfer financial transactions directly to the HR and Finance system (Workday).
As a target schedule, the University is seeking to deploy the solution with all approved and tested deliverables within 9-12 months of contract signing.

The scope of the work consists of providing a system solution with functionalities to support the following:
  1. Facilities Booking/Rental Contracts
  2. Access Management
  3. Recreational Program Management
  4. Event Management
  5. Equipment Rentals
  6. Merchandising and e-Commerce
  7. Marketing and Communications
  8. Finance & Accounting
  9. Customer Relations Management
  10. Reporting and Analysis
  11. Administration and System Maintenance
  12. Technical and system-wide features
  13. Ticketing module (optional at discretion of the University)

This ACAN provides prospective vendors the opportunity to demonstrate that they are capable of satisfying all requirements set out in this ACAN by way of submitting a Statement of Capabilities on or before the posting end date.
 

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    Contract duration

    The estimated contract period will be 36 month(s), with a proposed start date of 2023/09/01.

    Trade agreements

    • Canadian Free Trade Agreement (CFTA)
    • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
    • Please refer to tender description or tender documents

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    Contact information

    Contracting organization

    Organization
    University of Ottawa
    Address
    550 Cumberland Street
    Ottawa, Ontario, K1N 6N5
    Canada
    Contracting authority
    Karim Ghomri
    Phone
    613-562-5800 x0000
    Email
    kghomri@uottawa.ca
    Bidding details

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    Summary information

    Language(s)
    English
    Contract duration
    36 month(s)
    Procurement method
    Advance Contract Award Notice

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