Hybrid Conference for Black Excellence in Sci, Tech, Eng,Math,Med/Health (STEMM)
Solicitation number UTSC2023-29
Publication date
Closing date and time 2023/11/27 14:00 EST
Last amendment date
Description
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Susan Dyson
Procurement Officer, Financial Services
University of Toronto Scarborough
susan.dyson@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The University of Toronto at Scarborough seeks proposals from Proponents to provide comprehensive project management, logistics and implementation support for hybrid delivery of The Canadian Black Scientists Network (CBSN) 3rd Annual National Conference for Black Excellence in Science, Technology, Engineering, Mathematics and Medicine/Health (BE-STEMM) from May 8 to 11, 2024 at the University of Ottawa and online,
On-line components and conference management will be hosted at the University of Toronto Scarborough. In-person venue will be the University of Ottawa, in Ottawa, Ontario, Canada, led by organizers from the University of Toronto Scarborough and supported by venue staff from the University of Ottawa.
An electronic auction is not anticipated.
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at
https://utoronto.bonfirehub.ca/opportunities/72424
before November 27, 2023 at 2:00 p.m. (local time).
The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation.
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
The Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
CONTRACT DETAILS
Please refer to RFP for contract details.
One year term, with option to renew for one additional year.
EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
Technical Submission
Company Profile Experience and Qualifications (15)
Quality of proposed approach and workplan for delivering a polished, professional, hybrid conference (35)
Product values, branding (compelling, visually appealing appearance of static and live elements, ease of
Navigation, and consistent with CBSN branding (5)
Plans for facilitating visits to sponsor/exhibitor areas (in person and online) and maintaining relationships with sponsors (10)
Inclusion of all elements requested or specification of reasonable alternatives with similar functionality (5)
Financial Submission
Price / Financial proposal (20)
Interview (10)
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
23439682.1
Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.
Contract duration
The estimated contract period will be 12 month(s).
Trade agreements
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Canadian Free Trade Agreement (CFTA)
-
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
-
Please refer to tender description or tender documents
Partner with another business
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This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.
Contact information
Contracting organization
- Organization
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University of Toronto Scarborough
- Address
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1265 Military TrailScarborough, Ontario, M1C 1A4Canada
- Contracting authority
- Susan Dyson
- Email
- susan.dyson@utoronto.ca
Bidding details
Full details for this tender opportunity are available on a third-party site
Click on the button below to be directed to this website. Note that on the third-party site you may need an account to view and/or bid on this tender. Information on any fees or additional costs to access the full details is outlined in the Description tab of this tender opportunity.
Related notices
Contracts awarded (1) This tender notice has 1 related award notices. Click to collapse
This is a list of other contracts that were awarded related to solicitation number UTSC2023-29. Click the link under “More details” to view the contract details.
Company name
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Contract number
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Amendment date
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Award date
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More details |
|---|---|---|---|---|
| Proof Experiences | Not available | 2024/03/04 | Viewthe details of contract for Proof Experiences |
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