Trade Show Booth Management Services

ABOUT FCC 
 
FCC is Canada’s leading agriculture and food lender, dedicated to the industry that feeds the world. FCC employees are committed to the long-standing success of those who produce and process Canadian food by providing flexible financing, AgExpert business management software, information and knowledge. FCC provides expertise and services designed to support the complex and evolving needs of food businesses. As a financial Crown corporation, FCC is a stable partner that reinvests profits back into the industry and communities it serves. For more information, visit fcc.ca. 
 
RFP CONTACT 
 
Merveille Bashala 
Procurement Manager 
Farm Credit Canada  
procurement@fcc.ca 
 
RFP SCOPE 
 
FCC attends and sponsors several large regional farm trade shows across the country. For this purpose, we currently have two identical 20-30 trade show booths that will be deployed at agricultural trade shows across Canada.  The booths are part of FCC’s sales enablement and relationship management strategies.  The booths are manned by local Operational staff and Ag Expert sales staff at the shows. The shows are managed by the local FCC Marketing Managers. The successful vendor will have the ability to provide booth management services (i.e. set-up, disassembly, logistics, etc.) for FCC’s trade show booths on an ongoing basis for the next three (3) years. 
FCC currently owns two identical booths, one that is stored and deployed for trade shows in Western Canada and the other in Eastern Canada. 
 
RFP PARTICULARS 
 

• All conditions for Proponent participation are included in the RFP documents. 
• Duration of Contract:  3 years  
• Options: additional two (2) one (1) year terms. 
• Estimated Quantity of Services:  N/A 
• Timeframe of Delivery of Services:  N/A 

RFP SCHEDULE 
 

• RFP Release Date:  May 3, 2024 
• Proponent Questions Accepted Until:  May 10, 2024 at 2:00PM* 
• FCC Response to Proponent Questions Delivered Before:  May 21, 2024 at 5:00PM* 
• RFP Closing Date/Time:  May 31, 2024 at 2:00PM* 

 
NOTE: All times are CST – Saskatchewan. The above dates are subject to change at the sole discretion of FCC. Any changes to the RFP Schedule will be communicated to all Proponents via amendment on MERX.  
 
RFP PROCESS CONSIDERATIONS 
 

• This opportunity is covered under the provisions of Chapter 5 (Government Procurement) of the Canadian Free Trade Agreement (CFTA) and Chapter 19 (Government Procurement) of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA). 
• FCC is subject to the Official Languages Act (Canada). Proponents may choose to respond to this RFP in their official language of choice (English or French). 
• This opportunity notice references a non-binding, competitive RFP, and is not a call for tenders. FCC is not obligated to proceed with the Work described in the RFP Scope, and may cancel the RFP at any time. FCC’s procurement process allows for consecutive or concurrent negotiations between FCC and one (1) or multiple Proponents, prior to awarding a Contract. 

 
MERX ELECTRONIC BIDDING SYSTEM 
 

• This Request for Proposals (RFP), including any attachments and amendments to such RFP, is available for download by the Proponent on MERX. MERX is a Canadian Public Tenders electronic bidding system accessible at https://www.merx.com. It is the sole responsibility of the Proponent to ensure its compatibility with MERX. 
• Proponent proposals MUST be submitted electronically through MERX, preferably in a PDF or MS Word file, prior to the RFP Closing Date/Time specified in the RFP. Proposals submitted in other formats, by other methods or through any other means, or after the RFP Closing Date/Time specified in the RFP, may be rejected by FCC. 

 
 
PRIORITY OF DOCUMENTS 
 
In the event there are any discrepancies between this opportunity notice and the information on the MERX website proper, this opportunity notice shall take precedence. 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.