Solicitation number 523311

Publication date

Closing date and time 2013/06/03 13:00 EDT

    FILE NUMBER 523311
    Public Works and Government Services Canada (PWGSC) is asking interested parties to submit a response for a potential lease of warehouse space and fenced compound space that meets the following criteria:
    Section A: Lease Components
        a lease term of ten (10) years commencing on or about September 1, 2013;
        approximately 830 usable square metres (um2) of contiguous warehouse space and 300 um2 of contiguous paved fenced compound space and six (6) parking spaces; 
        the proposed space must be available at least four (4) weeks prior to the above-noted lease commencement date so all spaces may be prepared for occupancy; 
        the proposed space must satisfy or be capable of satisfying the following mandatory criteria:
    1.    The warehouse facility shall be heated and at grade level with six overhead doors; 
    2.    Each overhead door shall be at least 4.4 metres wide and 4.2 metres high and have an automatic door opener;
    3.    Each warehouse overhead door must have a clear, unobstructed turning radius in front of the overhead doors. Two (2) consecutive warehouse overhead doors shall have an unobstructed turning circle of 21 metres measured from the center line and face of each overhead doors. The additional four (4) warehouse overhead doors shall each have a turning circle measuring 12 metres; 
    4.    Access to the warehouse from each turning radius shall be generally from the same level. Sloped ramps leading to the warehouse overhead doors entrances from each turning radius are not permitted;
    5.    The warehouse area offered shall be configured such that the minimum depth of the space, unencumbered by columns or any other structural building components, upon entering the premises through the overhead doors shall be a minimum of 19 metres;
    6.    The required minimum unobstructed warehouse ceiling height shall be 4.2 metres measured from the top of the finished floor to the underside of ceiling rafters; 
    7.    The leased premises must not be located in an area subject to heavy traffic flow or in residential areas that would impede operational egress from the site;
        the proposed space must be located in St. John's, in Paradise or in Mount Pearl;
        the proposed space must, on or before the lease commencement date, comply with all requirements contained in PWGSC’s Standards for Leased Accommodation, a copy of which may be obtained from the contact listed in Section F;
        PWGSC may wish to visit or inspect the proposed space upon reasonable notice; 
        a threat and risk assessment may be required in order to assess potential threats to the security of the proposed space and to the public.
    Section B: Responses
    Interested parties must submit their responses to this RFQ in writing to the following address:
        Bid Receiving Unit
        Real Property Contracting
        Public Works and Government Services Canada
            John Cabot Building, 10 Barter’s Hill
            St. John’s NL A1C 5T2
    or by facsimile to 1-709-772-4603
    or by email to the contact listed below in Section F 
    Please indicate File No. 523311 on all correspondence.
    Section C: Responses Required by
    Responses are required by June 3, 2013, before 14:00 Any responses received after this time and date will not be considered.
    Section D: Information Provided by an Interested Party or an Interested Party’s Agent 
    Information provided by an interested party or by said party’s agent shall include the file number, the location and municipal address of the building, location of space within the building, area of space, a floor plan identifying the proposed space with washrooms, exits and other design elements, and details addressing all of the criteria listed above in Section A. Agents submitting a response to this RFQ shall provide PWGSC with a letter authorizing them to do so. 
    Section E: Security Requirement
    The building owner of the proposed space must hold a valid security clearance at the reliability level, approved and granted by the Canadian Industrial Security Directorate (CISD) of PWGSC. All parties interested in this potential lease project are advised to obtain this mandatory security clearance level in advance. Information regarding security clearance can be obtained on the website of the CISD/PWGSC at contact the person listed in Section F to initiate the security clearance process.
    Section F: Additional Information
    For more information, please contact Jolene Hill, Senior Leasing Officer, by phone at 1-902-802-6125 or by email to: 
    This RFQ is issued in order to invite interested parties to demonstrate their capacity to comply with the requirements described herein. Please note that PWGSC reserves its right to cancel this RFQ at any time. 
    Following a visit of the proposed premises, PWGSC reserves the right to proceed with an invitation to submit Offers to Lease by inviting only those interested parties deemed to most effectively meet specific operational, security and public safety requirements. If invited, an interested party must submit an Offer to Lease using the PWGSC Lease Documentation Package that shall explain in greater detail the complete requirements of this proposed lease project. 
    Interested parties not invited to submit an Offer to Lease shall be notified and informed of the reason for such decision.
    PLEASE NOTE: Effective June 1, 2013, the Federal Government solicitations such as Requests for Qualification and tenders previously posted on MERX will be published and available free of charge on the Government of Canada Web site:

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Contracting authority
    ANDY'S TEST,Jolene Hill
    819-956-9649/ 9028026125

    Buying organization(s)

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Bidding details

    Details for this tender opportunity are provided in the Description tab.

    Please contact the contracting officer to get the full solicitation documentation, access information on how to bid, or if you have any questions regarding this tender opportunity.

    Note that there may be fees to access the documents or bid. These should be outlined in the Description tab.

    We recommend that you contact the contracting officer as soon as possible, as there may be deadlines for receiving questions.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Invitation to Qualify
    English, French
    Region(s) of delivery
    Newfoundland and Labrador
    Region of opportunity
    Newfoundland and Labrador

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.


    Date modified: