Formatting, and Design and/or HTML Layout

1. 	Requirement Summary

Public Safety Canada’s National Crime Prevention Centre (NCPC) has a requirement formatting, design and HTML layout services. All services will be identified through a task authorization process.


2.	Job Specifications

Each year, NCPC publishes a number of documents that require formatting, and design and/or HTML layout. There are existing templates, layout covers and content that the Contractor must use during the course of the work. 

All publications are in both English and French and formatting, and design and/or HTML layout will be required for each language. Although some documents are as few as two pages, some documents may be 200 pages or more. Additionally, each publication may have tables and charts but it is expected there will be no more than five tables per publication.


3.	Period of Work

The period of the Contract is from date of contract award to March 31, 2015.

3.1	Option to Extend the Contract 

The Contractor grants to Canada the irrevocable option to extend the term of the Contract by up to two (2) additional one(1) year period(s) under the same conditions. 


4.	Basis of selection

Highest combined score of technical points (60%) and financial points (40%) and additional Supplemental Evaluation Criteria as detailed in the RFP.

5.	Contracting Authority

Rachel Hull
Contracting and Procurement Section
Public Safety Canada
340 Laurier Avenue West, 1st Floor Mailroom
Ottawa ON  K1A 0P9

Tel:  613-949-1048
Fax: 613-954-1871
contracting@ps-sp.gc.ca 

The Contracting Authority is responsible for all matters of a contractual nature. 


6.	Enquiries - solicitation stage

All enquiries or issues concerning this procurement must be submitted in writing to the Contracting Authority named in Part 1, item 5 as early as possible within the bidding period.

Enquiries and issues must be received by the Contracting Authority no later than five (5) business days prior to the bid closing date specified on the cover page or this RFP document to allow sufficient time to provide a response.  Enquiries or issues received after that time may not be able to be answered prior to the bid closing date.  To ensure consistency and quality of information provided to Bidders, the Contracting Authority will provide, simultaneously to all bidders to which this solicitation has been sent, any information with respect to significant enquiries received and the replies to such enquiries without revealing the sources of the enquiries.

It is the responsibility of the Bidder to obtain clarification of the requirements contained herein, if necessary, prior to submitting a bid.

A request for a time extension to the bid closing date will be considered provided it is received in writing by the PS Contracting Authority at least five (5) working days before the closing date shown on page 1 of this RFP document. The request, if granted, will be communicated by www.BuyandSell.gc.ca at least two (2) working days before the closing, showing the revised closing date.  The request, if rejected, will be directed to the originator at least three (3) working days before the closing date by the PS Contracting Authority.


7.	Security 

There is no security requirement identified.