Translation Services from English into French and occasionally from French into English

Contracting Authority: Carmen Martin
Facsimile #:  613-951-2073
E-mail address: macsbids@statcan.gc.ca

This Statistics Canada office provides procurement services to the public in both official languages.

THERE IS A SECURITY REQUIREMENT ASSOCIATED WITH THIS SOLICITATION.

THE REQUIREMENT IS SUBJECT TO THE PROVISIONS OF THE AGREEMENT ON INTERNAL TRADE (AIT).

Statistics Canada intends to award a maximum of three (3) contracts following this tender notice.

Requirement 

The contractor shall perform translation from English into French and editing in French and occasionally from French into English and editing in English, with a translation capacity of 10,000 words per day. 

This capacity of 10,000 words per day must be reached without using machine translation. Texts that obviously have been translated using machine translation software will fail quality control and will be deemed unsatisfactory and counted as such. Services are to be delivered on an as-required basis. The workload varies depending on the needs of internal clients; therefore, the actual demand for services and volume of work cannot be predicted. Also, text size may vary considerably. 

There is a wide variety of texts to translate, including publications, survey questionnaires, analytical studies, statistical studies, meeting minutes and conference proceedings, subject matter presentations, information notes, glossaries, House cards, work descriptions, letters, memorandums, reports, administrative and financial documents, Treasury Board submissions, memorandums to Cabinet and other documents related to Statistics Canada’s activities and mandate.

Evaluation Process
Bidders that meet all mandatory criteria will be evaluated further using point-rated criteria. The criteria are as follows: 

M1	Bidder’s overall experience

Bidders must demonstrate that they have at least five (5) years of experience in the delivery of translation services, by completing the template “Criterion M1 – Bidder’s overall experience” in Attachment 1 to Part 4.

The following information must be provided:

(a)	The name of the client for whom the translation services were performed;
(b)	The name, telephone number and email address of a representative who could confirm the information provided by the bidder;
(c)	The time period during which translation services were provided (from “Month year” to “Month year”).
M2	Number of words translated by the bidder

Bidders must demonstrate that they have translated at least 10,000,000 words from English into French during the five (5) year period ending on the bid solicitation date, by completing the template “Criterion M2 – Number of words translated by the bidder” in Attachment 1 to Part 4.

The following information must be provided for the translation projects completed:

(a)	The name of the client for whom the translation services were performed;
(b)	The name, telephone number and email address of a representative who could confirm the information provided by the bidder;
(c)	The time period during which the translation services were provided (from “Month year” to “Month year”);
(d)	The number of words translated from English into French during the time period specified in (c).
M3	Translators proposed by the bidder

Bidders must propose five (5) translators translating from English into French. Each proposed translator must have translated at least 500,000 words during the five (5) year period ending on the bid solicitation date, in at least nine (9) of the fields listed in SW.2.0 in Annex A, including the two mandatory fields, i.e. statistical surveys and descriptive statistics (see SW.2.0 in Annex A for definitions). The résumé of each translator will be used to evaluate this criterion for the number of translated words (see M4 below).

Bidders must complete the template “Criterion M3 – Translators proposed by the bidder and Criterion M5 – Documents to be provided” in Attachment 1 to Part 4.

Notes
1.	Only those translators proposed in M3 will be evaluated in R2, R3 and R4 (Point-rated Technical Criteria).
2.	If a bidder proposes more than five (5) translators, only the first five (5) translators (based on the order in which they are proposed) will be evaluated.
M4	Résumés of the proposed translators

Bidders must provide a detailed and up-to-date résumé (maximum of five [5] pages) for each of the five (5) translators proposed in M3. The résumé must include the following information for the translation projects completed:

(a)	The name of the client for whom the translation services were performed;
(b)	The name, telephone number and email address of a representative who could confirm the information provided by the bidder;
(c)	The time period during which the translation services were provided (from “Month year” to “Month year”);
(d)	The number of words translated from English into French during the time period specified in (c);
(e)	The field of the translated documents.
M5	Education and Professional Accreditation 

Bidders must provide proof, by attaching a copy of the official document, that each of the proposed translators holds a bachelor’s degree in translation, OR is a certified member of a Canadian provincial association of translators and interpreters, OR has worked as a translator for the Translation Bureau (TB) (PWGSC) for at least five (5) years, as an employee or a supplier; in the latter case, the document provided must demonstrate that the proposed translator either was employed by the TB or had a contract with the TB in their own name or as the owner of a sole proprietorship.

Bidders must complete the template “Criterion M3 – Translators proposed by the bidder and Criterion M5 – Education and/or Professional Accreditation” in Attachment 1 to Part 4.

 

M6	Office located in Canada 

Bidders must demonstrate that they have at least one (1) office in Canada and that one hundred per cent (100%) of the translators assigned to Statistics Canada documents will work either in that office or elsewhere in Canada, by completing the template “Criterion M6 - Office located in Canada” in Attachment 1 to Part 4. Proof of the business address in Canada may be requested, as appropriate.


M7	Bidders

Bidders must identify the name of the resource who will act as a liaison officer between the administrator of the Contract on the part of the Contractor and the Project Authority of Statistics Canada, by completing Attachment 2 to Part 4.


Period of the Contract
The services shall be rendered from August 1st, 2014 to March 31st, 2015 with a possible extension of the contract for one (1) additional period of one (1) year under the same terms and conditions.

	Basis of Selection
	The responsive bid with the highest responsive combined rating of technical merit and price will be recommanded for award of a contract.
	
Debriefings
After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within 15 working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.
  
SOLICITATION DOCUMENTS MUST BE OBTAINED THROUGH
 Buyandsell.gc.ca/tenders.