MON – Minor Construction and Maintenance Services

The National Research Council Canada, 6100 Royalmount Ave, Montreal, QC has a requirement for a project that includes:

The National Research Council of Canada is first and foremost a research organization and as such has planned its future on the basis of a renewed commitment to research excellence and relevance.

This Request for Proposal (RFP) is for the delivery of minor construction and maintenance services to its facility in the Quebec region which is located at 6100, Royalmount Avenue, Montréal. This site has a gross area of approximately 32,000 square meters and serves three main research portfolios namely Human Health Therapeutics Research, Aquatic and Crop Resources Development and Energy Mining and Environmental Research as well as administrative offices and laboratories for tenant companies. There are approximately 550 employees present on this site on a regular basis. The occupants have varying needs ranging from minor routine work to complex laboratory modification and equipment fit-up The intent of this RFP is to invite competent companies wishing to provide the services required and described herein to submit proposals for this work. Proponents will be required to submit a bid bond as well as performance bond

SUBMISSION REQUIREMENTS AND EVALUATION

The proposal evaluation will have three (3) phases, as described below.

Contractors are required to submit the following packages:

Mandatory criteria (MC)

Management Proposal ( point rated criteria) (MP)

Financial Proposal (FP)

Contractors are required to submit 2 envelopes, first envelope containing an original and four (4) paper copies of their Mandatory requirements and Management Proposal, in second envelope three (3) copies of their Financial Proposal and the CD computer file.

NO FINANCIAL INFORMATION WHATSOEVER SHALL BE INCLUDED WITH THE MANDATORY REQUIREMENTS OR THE MANAGEMENT PROPOSAL.

THE FINANCIAL PROPOSAL SHALL BE SEPARATED, SEALED AND ENCLOSED UNDER SEPARATE COVER WITH THE CONTRACTOR’S PROPOSAL.

1. GENERAL:

Questions regarding any aspect of the project are to be addressed to and answered only by the Departmental Representative (or his designate) or the Contracting Authority.

Any information received other than from the Departmental Representative (or his designate) or the Contracting Authority will be disregarded when awarding the contract and during construction.

Firms intending to submit tenders on this project should obtain tender documents through the Buyandsell.gc.ca TMA services provider. Addenda, when issued, will be available from the Buyandsell.gc.ca TMA service provider. Firms that elect to base their bids on tender documents obtained from other sources do so at their own risk and will be solely responsible to inform the tender calling authority of their intention to bid. Tender packages are not available for distribution on the actual day of tender closing.

2. MANDATORY BIDDERS CONFERENCE AND SITE VISIT:

It is mandatory that the bidder attends the bidders conference and the site visit at the designated date and time. At least one representative from proponents that intend to bid must attend.

The bidder conference and site visit will be held on October 28^th , 2015 at 10:00 . Meet Sirak Ogbaghebriel at MON Building 6100 Royalmount Ave, Montreal, QC. Bidders who, for any reason, cannot attend at the specified date and time will not be given an alternative appointment to view the site and their tenders, therefore, will be considered as non-responsive. NO EXCEPTIONS WILL BE MADE.

As proof of attendance, at the site visit, the Contracting Authority will have an Attendance Form which MUST be signed by the bidder’s representative. It is the responsibility of all bidders to ensure they have signed the Mandatory Site Visit Attendance form prior to leaving the site. Proposals submitted by bidders who have not attended the site visit or failed to sign the Attendance Form will be deemed non-responsive.

3. TENDER CLOSING DATE:

Tender closing date is November 18^th , 2015 at 14:00.

4. TENDER DESTINATION

Tenders are to be submitted in sealed envelopes to:

National Research Council Canada

Administrative Services and Property Management Branch

MON Building

6100 Royalmount Ave

Montreal QC

H4P 2R2

5. SECURITY REQUIREMENT FOR CANADIAN CONTRACTORS

5.1 MANDATORY SECURITY REQUIREMENT:

.1 All personnel that will be involved with the project must be security screened to RELIABILITY status level as defined in the security policy of Canada.

6.0 CSST (Commission Santé Sécurité au Travail)

.1 All Bidders must provide a valid CSST certificate with their Tender or prior to contract award.

7.0 Office of the Procurement Ombudsman

.1 Dispute Resolution Services

The parties understand that the Procurement Ombudsman appointed pursuant to Subsection 22.1(1) of the Department of Public Works and Government Services Act will, on request or consent of the parties to participate in an alternative dispute resolution process to resolve any dispute between the parties respecting the interpretation or application of a term and condition of this contract and their consent to bear the cost of such process, provide to the parties a proposal for an alternative dispute resolution process to resolve their dispute. The Office of the Procurement Ombudsman may be contacted by telephone at 1-866-734-5169 or by e-mail at boa.opo@boa-opo.gc.ca.

1. Contract Administration

The parties understand that the Procurement Ombudsman appointed pursuant to Subsection 22.1(1) of the Department of Public Works and Government Services Act will review a complaint filed by [the supplier or the contractor or the name of the entity awarded this contract] respecting administration of this contract if the requirements of Subsection 22.2(1) of the Department of Public Works and Government Services Act and Sections 15 and 16 of the Procurement Ombudsman Regulations have been met, and the interpretation and application of the terms and conditions and the scope of the work of this contract are not in dispute. The Office of the Procurement Ombudsman may be contacted by telephone at 1-866-734-5169 or by e-mail at boa.opo@boa-opo.gc.ca.

.3 The Office of the Procurement Ombudsman (OPO) was established by the Government of Canada to provide an independent avenue for suppliers to raise complaints regarding the award of contracts under $25,000 for goods and under $100,000 for services. You have the option of raising issues or concerns regarding the solicitation, or the award resulting from it, with the OPO by contacting them by telephone at 1-866-734-5169 or by e-mail at boa.opo@boa-opo.gc.ca. You can also obtain more information on the OPO services available to you at their website at www.opo-boa.gc.ca.

The Departmental Representative or his designate for this project is: Sirak Ogbaghebriel

Telephone: 514 496-2665

Contracting Authority for this project is: Marc Bédard marc.bedard@nrc-cnrc.gc.ca

Telephone: 613 993-2274