REQUEST FOR QUALIFICATION - SOFTWARE FOR PROPERTY TAX MANAGEMENT

The National Capital Commission (NCC) invites vendors to respond to this Request for Qualification (RQ) pertaining to an initiative of NCC to modernize its corporate application for property tax management.

This RQ is the first part of a two-phase solicitation process. In this first phase, suppliers are requested to submit only certain information for evaluation (refer to Mandatory Requirements in 2.1) , while in the next phase, only those suppliers who have been prequalified to bid after Phase 1 (Qualified Respondents) will be provided the Request for Proposal (RFP) for Phase 2.

NCC owns a property portfolio composed of commercial, residential and agricultural assets and manages property tax payments of about 2000 rolls and sub rolls to various municipalities in both Ontario (the city of Ottawa) and Quebec (Gatineau, Chelsea, La Pêche, Pontiac). In addition, property tax payments are made to two Quebec school boards (CSDP- Commission Scolaire des Portage, CSWQ- Commission Scolaire Western Quebec), who have taxing authority similar to the municipalities. 

Delivery Instructions and Deadline

Timely and correct delivery of submissions to the Request for Qualification is the sole responsibility of the Vendor.

TENDER CLOSING DATE AND TIME: March 7^th, 2018 at 3:00 p.m., EST

RETURN SUBMISSION TO: National Capital Commission

40 Elgin Street, Security Office on the 2nd floor

Ottawa, ON K1P 1C7

Envelope to reference the NCC tender file # AL1731

Please submit four (4) hardcopies of the submission and one (1) USB key which includes a softcopy of your entire submission.

Submissions can be in either Adobe (pdf) or MS Word (.doc) format.

Vendor submissions must also include email(s) of individual(s) or centralized emails who wish to obtain the Phase 2 RFP invitation for Qualified Respondents.

Inquiries

All questions regarding this Request for Qualification must be sent in writing by email to the following:

Allan Lapensée, Senior Contract Officer E-mail: allan.lapensee@ncc-ccn.ca

Questions and requests for clarification from vendors will be accepted no later than ten (10) business days before the submission deadline. Throughout the RQ process, the NCC shall endeavour to provide responses to inquiries (by the issuance of addenda) deemed relevant by the NCC and received in writing. Only information provided in addenda shall be considered to be an integral part of the RQ. Your questions and requests for clarification must be submitted in writing and addressed to Allan Lapensée at email allan.lapensee@ncc-ccn.ca . In the event that it becomes necessary to revise any part of the Request for Qualification as a result of any inquiry or for any other reason, an addendum to this Request for Qualification will be posted on the buyandsell.gc.ca website.

There is no public opening scheduled.

The procurement process of this RQ is subject to trade agreements: Canada-Chile Free Trade Agreement (CCFTA), Canada-Colombia Free Trade Agreement, Canada-Peru Free Trade Agreement (CPFTA), Chapter 5 - Canadian Free Trade Agreement (CFTA), Chapter 19 - Comprehensive Economic and Trade Agreement (CETA), Chapter 10 - North American Free Trade Agreement (NAFTA), World Trade Organization-Agreement on Government Procurement (WTO-AGP) .

The official Government Electronic Tendering Service website is http://buyandsell.gc.ca . Please ensure that you download your document from this site, in order to obtain all information related to the tender. It is your responsibility to ensure that you have received all the posted tender information to ensure tender compliance and not be disqualified.