Customs Broker and Freight Forwarder Services RFP Development and Procurement Support

NOTICE OF PROPOSED PROCUREMENT (NPP)

CUSTOMS BROKER AND FREIGHT FORWARDER SERVICES RFP DEVELOPMENT ADN PROCUREMENT SUPPORT

SUPPLY ARRANGEMENT

Solicitation No.: MA021-19-0022

Contracting Authority: Marine Atlantic Inc.

Telephone No.: 902-794-5375

Fax No.: 902-794-5283

E-mail Address: aoliver@marine-atlantic.ca

This RFQ is only for pre-qualified Suppliers for Stream 10.7 Procurement Specialist against Supply Arrangement E60ZT-180024/C.

DESCRIPTION OF REQUIREMENT:

The required services may include, but are not limited to the following:

1. Planning, coordinating, preparing and controlling documentation for procurement plan and process, depending on method of procurement
2. Development of a procurement strategy - for the acquisition of a product or service - that lays out a mechanism to engage with industry and conduct a competition and procurement in line with legislative requirements and organizational policies, Developing and designing solicitation package
3. Preparing, reviewing and/or finalizing Statement of Work for potential procurement
4. Preparing draft selection methodologies, evaluation plans, evaluation criteria (mandatory and point rated) and evaluation schedules for procurement
5. Developing, planning, analyzing, evaluating and prioritizing deliverables and requirements (Bid evaluation)
6. Ensuring management staff is provided with timely and accurate project information and status updates
7. Developing and implementing procurement control, monitoring of system contract delivery and continuing service delivery and reporting procedures and managing changes, conducting post procurement reviews and contractor evaluations/lessons learned.

DURATION OF CONTRACT

The period of the Contract is from January 6, 2020 – March 31, 2020 inclusive.

EVALUATION PROCESS AND SELECTION METHODOLOGY

Mandatory Technical Criteria

Refer to Attachment 1 to Part 4 for Mandatory Technical Criteria requirement.

Point Rated Technical Criteria

Refer to Attachment 1 to Part 4 for Point Rated Technical Criteria Tables. Point-rated technical criteria not addressed will be given a score of zero.

Financial Evaluation

Pricing will be scored based on a relative pricing formula using the rates set out in the Basis of Payment (see 6.7.1). Each bidder will receive a percentage of the total possible points allocated to price for the particular category it has bid on, which will be calculated in accordance with the following formula:

Lowest price ÷ proponents price x weighting = proponent’s pricing points.

Basis of Selection

SACC Manual Clause (A0027T) (2012-07-16), Basis of Selection - Highest Combined Rating of Technical Merit and Price

1. To be declared responsive, a bid must:

1. Comply with all the requirements of the bid solicitation
2. Obtain the required minimum of points per category for the technical

   evaluation criteria which are subject to point rating.

1. Bids not meeting (a) or (b) will be declared non-responsive.

1. The selection will be based on the highest responsive combined rating of technical merit and price. The ratio will be 20 % for the technical merit and 80 % for the price.

1. To establish the technical merit score, the overall technical score for each responsive bid will be determined as follows: total number of points obtained / maximum number of points available multiplied by the ratio of 20 %.

1. To establish the pricing score, each responsive bid will be prorated against the lowest evaluated price and the ratio of 80 %.

1. For each responsive bid, the technical merit score and the pricing score will

be added to determine its combined rating.

1. Neither the responsive bid obtaining the highest technical score nor the one

with the lowest evaluated price will necessarily be accepted. The responsive bid with the highest combined rating of technical merit and price will be recommended for award of a contract.

SECURITY REQUIREMENTS

N/A