INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)

Public Works and Government Services Canada (PWGSC) is asking interested parties to provide information for a potential lease of space that meets the following criteria:

Section A: Lease Components

• a lease term of approximately five (5) years, commencing on or about August 1, 2022, with PWGSC having the Right to Terminate the lease at any time on or after the thirty-first (31^st) day of July 2025, by serving at least six (6) months prior written notice; 

• approximately two hundred and eighty-eight (288) usable square metres (um²) of contiguous office space, two hundred and ninety-four (294) um² of contiguous storage space, one hundred and seventeen (117) um² of contiguous loading dock space for a total of six hundred and ninety-nine (699) um² at one (1) location and two (2) parking spaces.

• the proposed space must be available approximately seventeen (17) weeks prior to the above-noted lease commencement date so all space(s) may be prepared for occupancy;

•  the proposed space should satisfy or be capable of satisfying the following criteria:

1. the proposed space must be a minimum of 20.0 m wide X 20.0 m deep;

2. the proposed office space must have a minimum clear ceiling height of 2440 mm to a maximum of 3050 mm;

3. the proposed storage space must have a minimum clear ceiling height of 2440 mm;

4. the proposed loading dock space must have a minimum clear ceiling height of 3657.6 mm;

5. the proposed loading dock space must have two (2) loading dock overhead doors having a clear opening of 2336.8 mm wide X 2362.2 mm high;

6. a 23 m paved maneuvering area must be available in front of the loading dock overhead doors and be for the exclusive use of the intended user;

7. the physical characteristics of the land and the building and the area and environment surrounding it, including neighboring land uses, should be compatible with PWGSC’s and/or the intended user’s intended use of the accommodation;

8.  PWGSC may not consider spaces or buildings that do not provide an acceptable configuration, are located in proximity to sites with incompatible usages, do not meet PWGSC’s and/or the intended user’s safety or security requirements, or are not currently properly zoned. 

• the proposed space must be located in the City of Charlottetown.

• on or before the lease commencement date, the proposed space will have to comply with all requirements contained in PWGSC’s Standards for Leased Accommodation, a copy of which may be obtained from the contact listed in Section F;

  Note: PWGSC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.

  Section B: Responses

  Interested parties are requested to submit their response to this EOI in writing to the following address:

  Public Works and Government Services Canada

  161 St. Peters Road

  2^nd Floor, Suite 204

  Charlottetown, PE

  C1A 5P7

  or by facsimile to 902-569-6113

  or by email to the contact listed below in Section F.

  Please indicate File No. 81002201 on all correspondence.

  Section C: Responses Requested by

   

  As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners/agents/mandatories should provide their response by June 16, 2021. Any response received after this date may not be considered.

Section D: Information Provided by Interested Parties or Agents of Interested Parties

Information provided by interested parties or agents of interested parties should include the file number, the location and municipal address of the building, current zoning, specific location of space within the building, measured area of space, architectural drawings identifying the proposed space with washrooms, exits and other design elements, private/public parking facilities, and details addressing the criteria listed above in Section A. Agents submitting a response to this EOI must provide PWGSC with a letter authorizing them to do so.

Section E: Security Requirement

If this EOI results in a future tender process, the building owners of the proposed spaces will have to hold a valid security clearance at the “Reliability” level, approved and granted by the Contract Security Program (CSP) of PWGSC prior to award. All parties interested in this potential lease project are advised to obtain this security clearance level in advance. Information regarding security clearance can be obtained on the website of the CSP/ PWGSC at http://ssi-iss.tpsgc-pwgsc.gc.ca. Please contact the person listed in Section F to initiate the security clearance process.

Section F: Additional Information

For more information, please contact Jeff MacDonald, Senior Leasing Advisor by phone at 902-628-5254 or by email to: jeffery.macdonald@pwgsc-tpsgc.gc.ca.

Section G: List of Available Space

This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.

Section H: Not a Solicitation Process

Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PWGSC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. The information provided through this EOI may be included in a source list of available space and PWGSC may issue an invitation to tender for other leasing requirements based on this information, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PWGSC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.