Exhibit Space for Conference of Partners (COP27)

1. Advance Contract Award Notice (ACAN)

​An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

2. Definition of the requirement
The Government of Canada’s Environment and Climate Change Canada (ECCC) has a requirement for a high visibility exhibit space to host a National Pavilion as well as delegation office for the Conference of Partners (COP27) at the Sharm El-Sheikh International Convention Centre (SHICC) in Sharm El-Sheikh, Egypt from November 6-18, 2022.

National pavilions can help advance a country’s priorities by providing a hub for networking and engaging with stakeholders, a space for hosting events with partners and a ready-made venue for showcasing and promoting Canada on the world stage.

The Contractor must allocate approx. 300 sq.m. area and implement a floor plan/layout that meets ECCC’s requirement to divide the area to serve two key functions:

• Pavilion space:
  • A network space (100 sq.m.) for gathering and networking, where officials, partners, stakeholders and delegates from around the world can gather to interact and learn more about Canadian climate initiatives, and
  • An event space (100 sq.m.) to host events where the Government of Canada, subnational governments, Indigenous peoples, and stakeholders can host short events dedicated to profiling specific climate change initiatives and themes to an in-person audience of up to 30 people.

• Delegation office space:
  • A meeting space (60 sq.m.)
  • An office space (40 sq.m.)

The Contractor must at a minimum speak and be able to communicate with the Government of Canada representatives in one of the official languages of Canada, in either English or French.

3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

• Supplier must have been granted rights by the Egyptian Government to provide the management of space, pavilions and offices at the COP27 conference and have the ability to provide the space requirements detailed in Section 2 above.

4. Applicability of the trade agreement(s) to the procurement
This procurement is subject to the following trade agreement(s):

Canadian Free Trade Agreement (CFTA)

Canada-Chile Free Trade Agreement (CCFTA)

Canada-Colombia Free Trade Agreement

Canada-Honduras Free Trade Agreement

Canada-Panama Free Trade Agreement

Canada-Peru Free Trade Agreement

5. Justification for the Pre-Identified Supplier
GL Events is the only known supplier authorized to provide the exhibit space to all participating foreign delegations for the COP27 event.

6. Government Contracts Regulations Exception(s)
The following exception(s) to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - only one person is capable of performing the work.

7. Exclusions and/or Limited Tendering Reasons
The following exclusion(s) and/or limited tendering reasons are invoked under the:

Canadian Free Trade Agreement (CFTA) - Article 513.1 (b) (ii)

Canada-Chile Free Trade Agreement (CCFTA) - Article(s) Kbis-09 b.

Canada-Colombia Free Trade Agreement - Article(s) 1409 b. ii.

Canada-Honduras Free Trade Agreement - Article(s) 17.11 2. (b) (ii)

Canada-Panama Free Trade Agreement - Article(s) 16.10 b. ii.

Canada-Peru Free Trade Agreement - Article(s) 1409 1. (b) (ii)

8. Period of the proposed contract or delivery date
The proposed contract is from anticipated contract award date of August 1, 2022 to December 31, 2022.

9. Cost estimate of the proposed contract
The estimated value of the contract is US$150,000.00 (approx. C$200,000.00). Applicable taxes extra, if applicable.

10. Name and address of the pre-identified supplier
GL Events

59 Quai Rambaud

69002 Lyon

11. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

12. Closing date for a submission of a statement of capabilities.
The closing date and time for accepting statements of capabilities is July 25, 2022, 2:00pm, EDT.

13. Inquiries and submission of statements of capabilities 

Inquiries and statements of capabilities are to be directed to:

Angelina Garcia

Email: angelina.garcia@ec.gc.ca