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Exhibit Space for Conference of Partners (COP27)

Solicitation number 5000068098

Publication date

Closing date and time 2022/07/25 14:00 EDT


    1. Advance Contract Award Notice (ACAN)

    An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

    2. Definition of the requirement
    The Government of Canada’s Environment and Climate Change Canada (ECCC) has a requirement for a high visibility exhibit space to host a National Pavilion as well as delegation office for the Conference of Partners (COP27) at the Sharm El-Sheikh International Convention Centre (SHICC) in Sharm El-Sheikh, Egypt from November 6-18, 2022.

    National pavilions can help advance a country’s priorities by providing a hub for networking and engaging with stakeholders, a space for hosting events with partners and a ready-made venue for showcasing and promoting Canada on the world stage.

    The Contractor must allocate approx. 300 sq.m. area and implement a floor plan/layout that meets ECCC’s requirement to divide the area to serve two key functions:

    • Pavilion space:
      • A network space (100 sq.m.) for gathering and networking, where officials, partners, stakeholders and delegates from around the world can gather to interact and learn more about Canadian climate initiatives, and
      • An event space (100 sq.m.) to host events where the Government of Canada, subnational governments, Indigenous peoples, and stakeholders can host short events dedicated to profiling specific climate change initiatives and themes to an in-person audience of up to 30 people.
    • Delegation office space:
      • A meeting space (60 sq.m.)
      • An office space (40 sq.m.)

    The Contractor must at a minimum speak and be able to communicate with the Government of Canada representatives in one of the official languages of Canada, in either English or French.

    3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)
    Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

    • Supplier must have been granted rights by the Egyptian Government to provide the management of space, pavilions and offices at the COP27 conference and have the ability to provide the space requirements detailed in Section 2 above.

    4. Applicability of the trade agreement(s) to the procurement
    This procurement is subject to the following trade agreement(s):

    Canadian Free Trade Agreement (CFTA)

    Canada-Chile Free Trade Agreement (CCFTA)

    Canada-Colombia Free Trade Agreement

    Canada-Honduras Free Trade Agreement

    Canada-Panama Free Trade Agreement

    Canada-Peru Free Trade Agreement

    5. Justification for the Pre-Identified Supplier
    GL Events is the only known supplier authorized to provide the exhibit space to all participating foreign delegations for the COP27 event.

    6. Government Contracts Regulations Exception(s)
    The following exception(s) to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - only one person is capable of performing the work.

    7. Exclusions and/or Limited Tendering Reasons
    The following exclusion(s) and/or limited tendering reasons are invoked under the:

    Canadian Free Trade Agreement (CFTA) - Article 513.1 (b) (ii)

    Canada-Chile Free Trade Agreement (CCFTA) - Article(s) Kbis-09 b.

    Canada-Colombia Free Trade Agreement - Article(s) 1409 b. ii.

    Canada-Honduras Free Trade Agreement - Article(s) 17.11 2. (b) (ii)

    Canada-Panama Free Trade Agreement - Article(s) 16.10 b. ii.

    Canada-Peru Free Trade Agreement - Article(s) 1409 1. (b) (ii)

    8. Period of the proposed contract or delivery date
    The proposed contract is from anticipated contract award date of August 1, 2022 to December 31, 2022.

    9. Cost estimate of the proposed contract
    The estimated value of the contract is US$150,000.00 (approx. C$200,000.00). Applicable taxes extra, if applicable.

    10. Name and address of the pre-identified supplier
    GL Events

    59 Quai Rambaud

    69002 Lyon

    11. Suppliers' right to submit a statement of capabilities
    Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

    12. Closing date for a submission of a statement of capabilities.
    The closing date and time for accepting statements of capabilities is July 25, 2022, 2:00pm, EDT.

    13. Inquiries and submission of statements of capabilities 

    Inquiries and statements of capabilities are to be directed to:

    Angelina Garcia


    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Canadian Free Trade Agreement (CFTA)

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Environment Canada
    Contracting authority
    Garcia, Angelina
    401 Burrard St
    Vancouver, BC, V6C 3R2

    Buying organization(s)

    Environment Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.


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