Challenge-Based Solicitation (CBS) for Mentoring Application Solution

Solicitation number JUS-MENTORING-APP

Publication date

Closing date and time 2023/01/10 14:00 EST

Last amendment date


    Description

    AMENDMENT #001

    The purpose of this amendment is to respond to questions raised by Industry.

    ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED

    END OF AMENDMENT #001

    -----------------------------------------------------------------------------------------------------------

    Requirement

    Canada has a requirement for a Contractor to supply, host and support an application, which facilitates the Department of Justice’s National Mentoring Program (NMP). The proposed solution will replace an existing application that is currently on an internal server, hosted by the Department of Justice. Canada is seeking a solution that must be hosted externally by the Contractor on a SSC certified SaaS/PaaS.

    Procurement Process

    Unlike traditional procurement, Challenge-Based Solicitations (CBSs) are based on the concept that Canada can best perform procurement if it presents the requirement as a need (problem statement(s)) and allows industry the freedom to propose innovative solutions that fill the need. CBS’s are issued in terms of needs and are accompanied by contractual conditions outlining industry participation, including mechanisms for evaluating proposed solutions. Solutions typically take the form of “prototypes”, and evaluations assess how well solutions satisfy the need. The Solicitation process is divided into two components: Invitation to Refine (ItR) - Sessions 1 to 3, and Final Challenge-Based Solicitation.

    Throughout the ItR Sessions 1 to 3 period, Bidders are invited to provide feedback on the problem statement(s) by participating in videoconference interactions (Invitation to Refine events), and other types of activities facilitated by Canada, in order to help Canada finalize the Challenge-Based Solicitation.

    Following ItR Sessions 1 to 3, the Final Challenge-Based Solicitation is issued which includes contractual conditions outlining industry participation, and mechanisms for evaluating proposed Solutions.

    The Solicitation is divided into six Sections plus attachments and annexes.

    Section 1: General Information; provides a general description of the requirements.

    Section 2: Instructions to Bidders; provides the instructions, clauses, and conditions applicable to the Solicitation. Section 3: Proposal Preparation Instructions; provides Bidders with instructions on how to prepare their proposals.

    Section 4: Evaluation Procedures and Basis of Selection; describes how the evaluation will be conducted, and the evaluation criteria that will be used, and the basis of selection for Contract award.

    Section 5: Certifications and Additional Information; includes the certifications and additional information to be provided. Section 6: Resulting Contract Clauses; includes the clauses and conditions that will apply to any resulting Contract.

    Canada anticipates awarding multiple option-based Contracts, to develop, test, and evaluate selected solutions i.e., prototypes in parallel.

    This procurement process involves the following stages:

    • invitation to refine with industry;
    • qualification stage (optional, at the discretion of Canada);
    • solicitation among Bidders (qualified Bidders if Canada chooses to qualify Bidders);
    • the award of Contracts - Proof of Concept (maximum value of $5,000 per Call-up);
    • the deployment of the Solution.

    Security Requirement

    The security requirement associated with this CBS will be identified during the Solicitation process.

    Trade Agreements

    This requirement is subject to the following trade agreements:

    Canadian Free Trade Agreement (CFTA), Canada-Chile Free Trade Agreement, Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP), Canada-Colombia Free Trade Agreement, Canada-European Union Comprehensive Economic and Trade Agreement (CETA), Canada-Honduras Free Trade Agreement, Canada-Korea Free Trade Agreement, Canada-Panama Free Trade Agreement, Canada-Peru Free Trade Agreement, Canada-Ukraine Free Trade Agreement, and World Trade Organization-Agreement on Government Procurement (WTO-GPA).

    Offer Submission

    Details of Offer submission procedures are described in the Challenge-Based Solicitation document

    Language

    Documents may be submitted in either Official Language of Canada.

    Negotiations

    JUS retains the right to negotiate with Bidders

    Current Contract

    Not Applicable

    Enquiries

    Enquiries regarding this CBS are to be submitted to the email below: File Number: JUS-MENTORING-APP

    Email: Jeff.Williams@justice.gc.ca

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • General Agreement on Tariffs and Trade (GATT)
    • Canada-Panama Free Trade Agreement
    • Canada-Korea Free Trade Agreement (CKFTA)
    • Canada-Honduras Free Trade Agreement
    • Canadian Free Trade Agreement (CFTA)
    • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
    • Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
    • Canada-Ukraine Free Trade Agreement (CUFTA)
    • Canada-UK Trade Continuity Agreement (Canada-UK TCA)
    • Atlantic Procurement Agreement
    • Canada-Chile Free Trade Agreement (CCFTA)
    • Canada-Colombia Free Trade Agreement
    • Canada-Peru Free Trade Agreement (CPFTA)

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Organization
    Department of Justice Canada
    Address
    284 Wellington Street
    Ottawa, Ontario, K1A0H8
    Canada
    Contracting authority
    Williams, Jeff
    Phone
    236-335-2084
    Email
    Jeff.Williams@justice.gc.ca

    Buying organization(s)

    Organization
    Department of Justice Canada
    Address
    284 Wellington Street
    Ottawa, Ontario, K1A0H8
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    001
    English
    4
    001
    French
    1
    English
    15
    000
    English
    24
    English
    14
    000
    French
    2
    French
    1
    French
    2

    Access the Getting started page for details on how to bid, and more.

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    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    Canada
    Region of opportunity
    Canada
    Procurement method
    Competitive – Open Bidding
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

     

    Support

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