File Folders - Printed

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: The bidder must supply Canadian goods and/or services
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

File Folders - Printed

5X001-190189/C
Gagné, Kathleen

Summary

The Courts Administration Service (CAS) has a requirement for the custom printing and fabrication of 27 different folders constructed in any of four (4) different formats including: wallet style folders, an accordion pocket folder, a three-panel folder, and a two-panel folder.

Bidders are invited to bid on any one (1) or both of the following two (2) Folder Groups:

Group 1: 
- Format: Wallet style folders (as described in Annex "A" - A.5.1 - A.5.8) 
- Format: Accordion pocket folders (as described in Annex "A" -  A.5.9 - A.5.17) 

Group 2: 
- Format: Three-panel folder (as described in Annex "A" -  A.5.18 - A.5.25)
- Format: Two-panel folder (as described in Annex "A" -  A.5.26 - A.5.27)

Bidders must provide pricing for all of the folder formats included in the Group for which they are submitting a proposal (Group 1 and/or Group 2).  

Group 1 and Group 2 will be evaluated separately. This Request for Proposal may result in a maximum of two (2) Contracts.

There will be an initial quantity ordered for eight (8) types of file folders with an initial batch delivery date within 5 weeks of proof approval. CAS expects to proceed with additional purchases of these folders as well as the other folders on an “if and when” required basis during the contract period and/or the option years.

Invoicing will be by electronic means (email) and payment will be by Direct Deposit. 

The period of the Contract is for a period of two (2) years with three (3) option periods of one (1) year each.  

The requirement is subject to the provisions of the Canadian Free Trade Agreement (CFTA).

The requirement is limited to Canadian services.

Comprehensive Land Claims Agreement(s) (CLCAs) are not applicable to this procurement.

This bid solicitation allows bidders to use the epost Connect service provided by Canada Post Corporation to transmit their bid electronically.  Bidders must refer to Part 2 entitled Bidder Instructions, and Part 3 entitled Bid Preparation Instructions, of the bid solicitation, for further information.

Evaluation Procedures

Bidders must indicate the Group for which they are submitting a proposal (Group 1 and/or Group 2).

Bids will be assessed in accordance with the entire requirement of the bid solicitation including the technical and financial evaluation criteria.

Mandatory Technical Criteria

Each group (GROUP 1 and GROUP 2) will be evaluated individually. 


Financial Evaluation

For each GROUP (GROUP 1 and GROUP 2)

The prices requested in the Annex "B" Basis of Payment of this Request for Proposal will be multiplied by the corresponding quantities for evaluation and then added to determine the "Total Evaluated Price", as specified in the Annex "B" Basis of Payment.

Each group (GROUP 1 and GROUP 2) will be evaluated individually.

The price of the bid will be evaluated in Canadian dollars, the Goods and Services Tax or the Harmonized Sales Tax excluded, FOB destination, Canadian customs duties and excise taxes included.

Bidders must submit prices for all items included in the Group of their choice (GROUP 1 and/or GROUP 2) for the period of the Contract and the option periods.

Basis of Selection - Each Group

For each Group (GROUP 1 and GROUP 2), a bid must comply with the requirements of the Request for Prposal and meet all mandatory technical evaluation criteria to be declared responsive. 

For each Group (GROUP 1 and GROUP 2), the responsive bid with the lowest evaluated price will be recommended for award of a contract.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.