DESKTOP PUBLISHING

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: 
Attachment: None
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
DESKTOP PUBLISHING

4F001-110234/A
Papadatos, Tasia
Telephone No. - (613) 990-6690 
Fax No. - (613) 993-2581
E-mail: tasia.papadatos@pwgsc.gc.ca

Summary

The Office of the Commissioner for Federal Judicial Affairs
Canada (FJA) requires typesetting, page formatting and page
layout services, preparation of hard copy proofs, page
corrections and pre-press related to each Part of the Federal
Courts Reports. The page layout will be produced in English and
French, and depending on the component of the Part, in bilingual
versions side by side. The Federal Courts Reports also requires
preparation of Portable Document Format (PDF) files for each
component of the Part as well as a Word format for publication
to the Federal Courts Reports Web site.

The period of the contract will be for one year with four option
periods of one year each.

There is a security requirement associated with this
requirement. For additional information, consult Part 6 -
Security, Financial and Other Requirements, and Part 7 -
Resulting Contract Clauses.  Bidders should consult the
"Security Requirements for PWGSC Bid Solicitations -
Instructions for Bidders" document on the Departmental Standard
Procurement Documents Web site."

The requirement is subject to the provisions of the Agreement on
Internal Trade (AIT).

The requirement is limited to Canadian goods and/or services.

The mandatory requirements are:

M1.	Desktop publisher  

Bidders must identify two (2) individuals who will be assigned
to the work under the contract. The individuals must have a
minimum of two (2) years experience in book design, layout and
desktop publishing systems and be able to work with complex
documents in both official languages. The Bidders must provide
the curriculum vitae of the Desktop Publishers assigned to this
project stating the individual's work history and experience to
demonstrate that they meet the mandatory experience requirements.

At the date of bid closing, the following conditions must be met:

The Contractor personnel requiring access to PROTECTED
information, assets or sensitive work site(s) must EACH hold a
valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.
Until the security screening of the Contractor personnel
required by this Contract has been completed satisfactorily by
the CISD, PWGSC, the Contractor personnel MAY NOT HAVE ACCESS to
PROTECTED information or assets, and MAY NOT ENTER sites where
such information or assets are kept, without an escort.

M2.	Experience
Bidders must have successfully completed at least one contract
of similar scope and nature to this requirement for one client
within the last three (3) years prior to the closing date of
this RFP. The value of the typesetting must be over $25,000 per
year. 

The Bidder must provide the following information:
•	a description of the project to demonstrate how the project
meets this mandatory criterion;
•	when the work was carried out;
•	the value of the work performed;
•	the contact information of the client for whom the project was
completed.

Reference checks may be completed if deemed necessary.

M3.	Author's Alterations
Bidders must demonstrate their ability to make changes to an
electronic file by providing laser copy output including the
required changes while maintaining surrounding text and
alignment, existing font styles, type sizes, page formatting and
page layout as in the original file provided. Bidders will be
provided with two electronic files via e-mail, upon written
request only, in InDesign CS5 and Portable Document Format
(PDF). Bidders must incorporate the changes as requested and
produce and submit, as part of their bid, a modified InDesign
CS5 sample of the required final printed file in the same format
(including styles, type size and page format and page layout) as
the copy provided, in bilingual side by side format. This
document must be submitted in hard copy and electronic format
(InDesign CS5). 

This document will be point rated.  See Rated Criteria R1 in
Annex "C".

M4.	Desktop Publishing
Bidders must demonstrate their ability to do the typesetting,
page formatting and final page layout from electronic files by
providing laser copy output in the required font style, type
sizes, page formatting and page layout as per the FCR Formatting
Standards and Guidelines (FCR Standards) document and the sample
provided. Bidders will be provided with electronic files via
e-mail, upon written request only, in MS Word 2007 and in
Portable Document Format (PDF). From the electronic files,
Bidders must produce and submit, as part of their bid, a sample
of the required final printed file in the same format (including
styles, type sizes and page format and page layout) as the
sample provided, in bilingual side-by-side format. This document
must be submitted in hard copy and electronic format (InDesign
CS5).

This document will be point rated. See Rated Criteria R2 in
Annex "C".

To obtain the electronic files by e-mail and a copy of the FCR
Standards document, you must contact the Contracting Authority:

	Tasia Papadatos
	Public Works and Government Services Canada
	Communication Procurement Directorate
	Tel: (613) 990-6690
	Fax: (613)993-2581
	E-mail: tasia.papadatos@tpsgc-pwgsc.gc.ca

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.