Solicitation number 21120-166522/A

Publication date

Closing date and time 2015/09/03 14:00 EDT

Last amendment date

    Trade Agreement: NONE
    Tendering Procedures: 
    Competitive Procurement Strategy: Lowest/Lower Bid
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    Correctional Services Canada (CSC) requires the provision of
    printed labels to use in the Hazard Analysis and Critical
    Control Points (HACCP) and food traceability program. The
    required labels will be used in Cold/Wet and Ambient conditions.
    The label will be delivered to five (5) locations across Canada
    on an "if and when" required basis as specified in Annex "A"
    Statement of Work.
    The Contract is in effect for a period from date of award to
    August 31, 2016, with the option to extend this period by two
    (2) additional one (1) year periods under the same terms and
    The requirement is limited to Canadian goods and/or services.
    Bidders MUST meet all the mandatory requirements of the RFP.
    Bids not meeting all the mandatory requirements will be given no
    further consideration.
    Technical Evaluation
    To meet the requirement described herein, the experience of the
    Bidder must be work for which the Bidder was under contract to
    clients. In the case of a joint venture, the combined experience
    of the parties forming the joint venture will be considered in
    the evaluation of the experience of the Bidder. Listing
    experience without providing any supporting data to describe
    where and how such experience was obtained will result in the
    experience not being included for evaluation purposes. 
    Sub-Contractor's experience will not be considered to meet the
    mandatory criteria. 
    Definitions for the purposes of the Mandatory Evaluation
    Bidder: 	The person or entity (or, in case of a joint venture,
    the persons or entities) submitting a bid to perform a contract
    for goods, services or both. It does not include the parent,
    subsidiaries or other affiliates of the Bidder, or its
    External client:			Client exterior to the Bidder's own legal
    entity (or joint venture partnership) and excludes the parent,
    subsidiaries or other affiliates of the Bidder.
    Internal client(s):	Clients within the Bidder's own legal entity
    (or joint venture partnership) and includes the parent,
    subsidiaries and other affiliates of the Bidder.
    Room Temperature:	Between 15ºC and 25ºC (59ºF and 77ºF)
    Mandatory Technical Criteria 
    M.1		Project Manager
    The Bidder must identify the Project Manager who will be
    responsible for the co-ordination of all aspects of the work and
    will be the primary contact for the Project Authority
    M.2		Experience of the Bidder
    The Bidder must demonstrate that it has been contractually bound
    for two (2) contracts to an external client or to external
    clients (outside of the Bidder's own company) to provide printed
    labels on rolls and delivered to a specified destination address
    or addresses.  
    ·	At least one (1) of the two (2) contracts must have been for
    the printing and supply of a minimum quantity of 20 rolls with a
    minimum of 1,000 printed labels per roll. 
    ·	At least one (1) of the two (2) contracts must have included
    the printing of sequential barcodes on the labels. 
    ·	At least one (1) of the two (2) contracts  must have been to
    provide labels fabricated with a permanent adhesive designed to
    service temperatures ranging from -54°C (-65°F) to 93°C (200°F)
    ·	At least one (1) of the two (2) contracts must have been to
    provide labels that would be exposed to  moisture;
    ·	At least one (1) of the two (2) contracts must have been for
    the on-going supply of printed labels from the Bidder's
    warehouse or on an on-demand basis, requiring multiple shipments
    during the period of the contract.
    ·	At least one (1) of the two (2) contracts must have been for
    labels requiring a shelf life of a minimum of one (1) year
    stored in indoor conditions at room temperature.
    ·	Both contracts must have been completed or on-going since (on
    or after) June 1, 2009.
    During the evaluation no corporate experience gained through
    internal clients will be accepted or reviewed.
    The Bidder must provide the following information for each
    1)	the quantity of labels provided by the Bidder; 
    2)	a description of the printed labels provided by the Bidder.
    The description must include
    a)	the quantity of labels per roll;
    b)	the number of rolls provided under each contract; 
    c)	the printing requirements (the printing of a sequential
    barcode and/or the image as appropriate to the contract) 
    d)	the environmental conditions that the labels were/are exposed
    e)	the type of adhesive (permanent or other) and the temperature
    range that the adhesive was designed to service.
    f)	the shelf life of the labels stored at room temperature
    3)	the supply requirements (how many shipments made on this
    4)	the completion/end date of the Contract;
    5)	the Client information for the Contract.
    M.3 Label Specification 
    The Bidder must provide  the specifications for the proposed
    labels. These specifications must describe the label face stock,
    the adhesive and the liner that will be used to fulfill this
    These specifications must also provide details to demonstrate
    that the labels meet the following criteria:
    a)	The labels must be able to continue to adhere to the
    application surface in wet or dry conditions, 
    b)	Adhesive Type: The adhesive must be a modified acrylic
    dispersion, all-temperature adhesive
    c)	Adhesive Tack and Shear as follows:
    i.	Tack: 	10 N FTM 9
    ii.	Shear: 	3.0 h FTM 8
    d)	The labels must be able to withstand temperature extremes of
    -54°C (-65°F) to 93°C (200°F) and continue to adhere to the
    application surface for a minimum of one (1) year.
    e)	Labels must meet all Canadian standards for application on
    food commodity boxes, canned goods, and processed food storage
    Basis of Selection
    A bid must comply with the requirements of the bid solicitation
    and meet all mandatory technical evaluation criteria to be
    declared responsive. The responsive bid with the lowest
    evaluated price will be recommended for award of a contract.
    Delivery Date: Above-mentioned
    The Crown retains the right to negotiate with suppliers on any
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

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    Contact information

    Contracting organization

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Contracting authority
    Connolly(CW Div.), Jeff
    (613) 998-8582 ( )
    (613) 991-5870
    360 Albert St./ 360, rue Albert
    12th Floor / 12ième étage
    Ottawa, Ontario, K1A 0S5

    Buying organization(s)

    Correctional Service of Canada
    340 Laurier Ave W
    Ottawa, Ontario, K1P0P9
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

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    Summary information

    Notice type
    Request for Proposal
    English, French
    Region(s) of delivery
    British Columbia
    New Brunswick
    Ontario (except NCR)
    Quebec (except NCR)
    Selection criteria
    Lowest Price
    Commodity - GSIN
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