DND -BANNER STANDS & GRAPHIC PANELS

Solicitation number W8484-148036/A

Publication date

Closing date and time 2013/12/03 14:00 EST

Last amendment date


    Description
    Trade Agreement: NONE
    Tendering Procedures: All interested suppliers may submit a bid
    Attachment: None
    Competitive Procurement Strategy: Lowest/Lower Bid
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    DND - BANNER STANDS & GRAPHIC PANELS
    
    W8484-148036/A
    Amaral(CX Div.), Paola
    Telephone No. - (613) 993-5642 
    Fax No. - (613) 993-2581
    
    
    NATURE OF REQUIREMENT:
    
    Department of National Defence (DND) has a requirement to
    purchase retractable banner stands (Expand MediaScreen 4, or
    equivalent) and printed graphic panels (Expand Media Roll Kit,
    or equivalent) to market different recruitment initiatives and
    to attract potential new recruits to the recruiter's table at
    various recruiting events such as job fairs, community festivals
    and recruitment nights.
    
    
    DELIVERY DATE:
    
    (a) All the deliverables must be received on or before February
    25th, 2014, according to the quantities and locations specified
    in the Appendix "1" Distribution List.
    
    (b) Partial deliveries (for each location) will not be accepted.
    One (1) invoice is to be made for each location (according to
    Appendix "1" Distribution List) which should include the date,
    name and address of client department, contract number,
    quantities, description, as well as any special instructions.
    The Contractor must call the Technical Authority at least 48
    hours prior to delivery.
    
    (c) The Contractor must ensure the safe arrival of all
    deliverables at their final destination by using
    industry-standard packaging and shipping practices. Packing
    slips must accompany each shipment. All deliverables remain the
    responsibility of and at the risk of the Contractor until
    accepted by Canada in accordance with this Contract. The cost of
    replacing any units damaged in transit to the final destination
    is the Contractor's responsibility and units will not be
    considered delivered on the Delivery Date unless they are
    undamaged and ready for acceptance.
    
    
    PERIOD OF THE CONTRACT:
    
    The period of the Contract is date of Contract award to March
    31st, 2014.
    
    
    MANDATORY REQUIREMENTS:
    
    M.1	Requirement and Equivalent Products
    
    The Bidder must provide specifications and descriptive
    literature for each proposed product in accordance with the
    requirement described in Annex "A" Statement of Work, and in
    accordance with SACC Manual Clause B3000T (2006-06-16)
    Equivalent Products (reproduced below for convenience):
    
    Equivalent Products:
    
    1. Products that are equivalent in form, fit, function and
    quality to the item(s) specified in the bid solicitation will be
    considered where the Bidder:
    
    a) designates the brand name, model and/or part number of the
    substitute product;
    b) states that the substitute product is fully interchangeable
    with the item specified;
    c) provides complete specifications and descriptive literature
    for each substitute product; 
    d) provides compliance statements that include technical
    specifics showing the substitute product meets all mandatory
    performance criteria that are specified in the bid solicitation;
    and
    e) clearly identifies those areas in the specifications and
    descriptive literature that support the substitute product's
    compliance with any mandatory performance criteria.
    
    2. Products offered as equivalent in form, fit, function and
    quality will not be considered if:
    
    a) the bid fails to provide all the information requested to
    allow the Contracting Authority to fully evaluate the
    equivalency of each substitute product; or
    b) the substitute product fails to meet or exceed the mandatory
    performance criteria specified in the bid solicitation for that
    item.
    
    3. In conducting its evaluation of the bids, Canada may, but
    will have no obligation to, request bidders offering a
    substitute product to demonstrate, at the sole cost of bidders,
    that the substitute product is equivalent to the item specified
    in the bid solicitation. 
    
    If the Bidder proposes one or more products under the Equivalent
    Products article, Canada may, but will have no obligation to,
    request a sample of one or more of the product(s) proposed in
    order to determine whether the proposed product(s) meet the
    technical specifications identified at Annex "A" Statement of
    Requirements.  The Bidder will have the number of days specified
    by Canada in its request to provide the required sample(s). 
    Failure to provide a sample within the time allotted may result
    in the entire bid being declared non-responsive.
    
    If the Bidder fails to demonstrate in its technical proposal
    and/or through a sample provided (if requested by Canada) that a
    proposed product is equivalent (in accordance with SACC Manual
    Clause B3000T (2006-06-16 Equivalent Products), the entire bid
    will be declared non-responsive and will not be considered
    further.
    
    The Bidder is not required to propose the same brands for all
    products listed under A.3 Deliverables.
    
    NOTE:  The Bidder is not required to submit a sample of any
    product(s) proposed with the bid submission.
    
    
    M.2	Financial Proposal
    
    The Bidder must provide complete costing information strictly in
    accordance with Annex "B" Pricing and List of Deliverables.  All
    line items in Annex "B" must be bid.  The total amount of Goods
    and Services Tax (GST) or Harmonized Sales Tax (HST) must be
    shown separately, if applicable.
    
    
    BASIS OF SELECTION:
    
    A bid must comply with the requirements of the bid solicitation
    and meet all mandatory technical evaluation criteria to be
    declared responsive. The responsive bid with the lowest
    evaluated price will be recommended for award of a contract.
    
    
    
    Delivery Date: Above-mentioned
    
    The Crown retains the right to negotiate with suppliers on any
    procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Amaral(CX Div.), Paola
    Phone
    (613) 993-5642 ( )
    Fax
    (613) 993-2581
    Address
    360 Albert St. / 360, rue Albert
    12th Floor / 12ième étage
    Ottawa, Ontario, K1A 0S5

    Buying organization(s)

    Organization
    Department of National Defence
    Address
    101 Colonel By Dr
    Ottawa, Ontario, K1A0K2
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Access the Getting started page for details on how to bid, and more.

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    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    Alberta
    ,
    British Columbia
    ,
    Manitoba
    ,
    New Brunswick
    ,
    Newfoundland and Labrador
    ,
    Nova Scotia
    ,
    Ontario (except NCR)
    ,
    Prince Edward Island
    ,
    Quebec (except NCR)
    ,
    Saskatchewan
    ,
    National Capital Region (NCR)

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