Biosphère - Façonner l'avenir

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: 
Attachment: None
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
Biosphère - Design the Future Exhibit Project

K2C94-135028/A
Contact: Josette Richard
Telephone No. - (613) 990-3814 
Email: josette.richard@pwgsc-tpsgc.gc.ca

This requirement is limited to Canadian Goods/or Services.

RESEARCH, DESIGN, FABRICATION AND INSTALLATION OF AN EXHIBIT

NATURE OF REQUIREMENT:

The Government of Canada is looking for a company that
specializes in the field of designing and creating immersive
multimedia environments* accessible to the general public in
order to create a new experience at the Biosphere. The
Contractor will be required to consult, develop, plan and
coordinate the completion of the immersive multimedia experience
 as well as the visual and auditory content accompanying it.
Complete details in Annex "A", Statement of Work.
* An "immersive multimedia environment" as we understand it,
materializes a space-time that is at the heart of the subject
being presented. The scenography of the space is coherent and
enclosed. The purpose of this type of exhibit is for the visitor
to feel and truly understand the museum's messages on the
subject at hand. These messages are decoded by the visitor with
several senses. Note that the main effect of this "immersion" is
to give visitors the impression of being displaced in space and
time while making them feel emotions. The visitor must feel
included in the experience he is living, otherwise the
environment becomes a simple décor.

Please find below a brief summary of the scope of the work:

Develop a work plan and schedule;
Propose a creative approach to the immersive and experiential
visit;
Provide the document and iconographic research;
Consult with the Biosphere team to determine the major
orientations of the experience wanted which will differ from the
other multimedia/immersive experiences already produced
elsewhere in other museums, science centres and cultural sites.
Take into account the priority themes and the interactivity
sought;
Complete the research and writing based on the concept selected;
Develop the thematic sequencing, the connecting thread, the
design and the room design;
Write the presentation documents (preliminary and final
versions) for approval by management, including: zone use plan,
photomontage and/or sketch and/or illustrations based on the
concept;
Submit the preliminary concept and then the final in printed
format (3 bound colour  copies), in Adobe Acrobat (PDF) format,
in MS Word format (without images);
After final concept has been approved, prepare fabrication plans
and specifications that must be approved by the Project
Authority: furnishings plan, lighting plan, audio-visual
equipment list and graphic panels;
Produce and install the elements to be added to the hall and the
facilities outside the hall (if needed;
Provide team support to the Biosphere during the first six (6)
months of operation;
Submit all final plans such as constructs, graphic files,
multimedia and immersive elements.
The Biosphere will have intellectual ownership.


For complete details, please refer to Annex "A", Statement of
Work, of the Request for Proposal document.


TWO PHASED EVALUATION APPROACH:

The evaluation process will be conducted in two (2) phases,
PHASE 1 and PHASE 2.  Bidders must first submit a proposal for
Phase 1 of the evaluation only.  

The top three (3) ranked Bidders meeting the Basis of Selection
for PHASE 1 will then be invited by the Contracting Authority by
email to submit a Design Concept, which addresses PHASE 2 of the
evaluation.  

These bidders will be given 20 calendar days, from the date of
the written request by email from the Contracting Authority, to
respond to PHASE 2 of the evaluation.  Failure to submit a
design concept in response to the Contracting Authority's
request in PHASE 2 of the evaluation within 20 calendar days
will result in the Bidder being declared non-responsive.

BASIS OF SELECTION:

PHASE 1:
The top three (3) ranked bidders achieving the highest number of
points within budget on their proposal will be invited by the
Contracting Authority to submit a preliminary design concept,
which addresses PHASE 2 of the evaluation.

PHASE 2:
The Bidder with the proposal achieving the highest technical
score within budget will be recommended for award of a Contract.

PERIOD OF CONTRACT:
The period of the Contract is from date of award to March 31,
2015.

TRADE AGREEMENT:
The Agreement on Internal Trade (AIT) is applicable to this
requirement.  


Please go to the buyandsell website (www.buyandsell.gc.ca) 
to download a copy of the complete RFP
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.