Events Planning and Management

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: The bidder must supply Canadian goods and/or services
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Events Planning and Management

EH713-201632/A

Contracting Authority: St-Clair, Denise

Telephone No. - (343) 542-3671

E-mail: TPSGC.padgamiace-appbmpace.PWGSC@tpsgc-pwgsc.gc.ca 

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The 2020 Defence Leadership Symposium

Public Works and Government Services Canada (PWGSC) has been requested to assist the Department of National Defence (DND) in organizing logistics for an upcoming conference, entitled the “2020 Defence Leadership Symposium”. The Request for Proposal is to secure a venue at the soonest possible date, in consideration of the planning purposes. The conference will take place in Ottawa, Ontario between mid-January and mid-February, 2020.


EVALUATION PROCEDURES

(a) Bids will be assessed in accordance with the entire requirement of the bid solicitation including the technical and financial evaluation criteria.

(b) An evaluation team composed of representatives of Canada will evaluate the bids.


This solicitation includes mandatory and point rated technical criteria. Refer to Part 4 and Annex “C” Technical and Financial Evaluation of the Request for Proposal.


FINANCIAL EVALUATION

The price of the bid will be evaluated in Canadian dollars, Applicable Taxes excluded, FOB destination, Canadian customs duties and excise taxes included.


BASIS OF SELECTION

Basis of Selection - Highest Combined Rating Technical Merit and Price

1. To be declared responsive, a bid must: 

a. comply with all the requirements of the bid solicitation; and
b. meet all mandatory technical evaluation criteria; and
c. obtain the required minimum of 26 points overall for the technical evaluation criteria which are subject to point rating. The rating is performed on a scale of 40 points. 

2. Bids not meeting (a) or (b) or (c) will be declared non-responsive. 

3. The selection will be based on the highest responsive combined rating of technical merit and price. The ratio will be 70% for the technical merit and 30% for the price. 

4. To establish the technical merit score, the overall technical score for each responsive bid will be determined as follows: total number of points obtained / maximum number of points available multiplied by the ratio of 70%. 

5. To establish the pricing score, each responsive bid will be prorated against the lowest evaluated price and the ratio of 30%. 
 
6. For each responsive bid, the technical merit score and the pricing score will be added to determine its combined rating. 

7. Neither the responsive bid obtaining the highest technical score nor the one with the lowest evaluated price will necessarily be accepted. The responsive bid with the highest combined rating of technical merit and price will be recommended for award of a contract.


SECURITY REQUIREMENT

There are no security requirements associated with this requirement.


CANADIAN CONTENT

The requirement is limited to Canadian goods and/or services.


COMPREHENSIVE LAND CLAIMS AGREEMENT(S)

This procurement is not subject to Comprehensive Land Claims Agreement(s).


TRADE AGREEMENT

The requirement is subject to the provisions of the Canadian Free Trade Agreement (CFTA).


Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.