LIMS Software with Customization

Trade Agreement: NONE
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Accelerated Technology Laboratories, Inc.
496 Holly Grove School Road
West End North Carolina
United States
27376
Nature of Requirements: 
LIMS Software with Customization - Devon, Alberta

23295-150445/A
Logan, Elizabeth
Telephone No. - (780) 497-3956 (    )
Fax No. - (780) 497-3510

1.	Advance Contract Award Notice

An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier.

2.	Definition of the Requirement

Natural Resources Canada (NRCan), CanmetENERGY, Devon, AB, has
the requirement to supply 10 Concurrent -user Licenses,
customize, install including data migration and train
CanmetENERGY personnel on Sample Master® Laboratory Information
Management Systems (LIMS) at their Devon, Alberta, Canada,
facility.  

The requirement will include the customization of the new
database to CanmetENERGY Specifications and the migration of
data from the current database.  The software must be provided
by March 31, 2015, customizing, installed and training complete
must be complete by March 31, 2016.

3.	Criteria for assessment of the Statement of Capabilities
(Minimum Essential Requirements)

Any supplier must demonstrate by way of a statement of
capabilities that its equipment meets the following requirements:

DELIVERABLES

The following tasks are estimated to be required in order to
meet CanmetENERGY requirements of the
Sample Master® LIMS.

SOFTWARE:

Sample Master® Pro Sample Tracking Module
Sample Master® Pro Data Entry Module
Sample Master® Pro QA/QC module
Sample Master® Pro Electronic Data Transfer module
Sample Master® Pro Resource Management module
Sample Master® Pro Maintenance module

CUSTOMIZATION, INSTALLATION AND TRAINING:

Tasks/Activities	Deliverables/Milestones
Requirements communicated	ATL will communicate to CanmetENERGY
the requirements for the server and database, as well as any
other requirements for the IT infrastructure. CanmetENERGY  will
provide any required documentation (subject to privacy
constraints) to ATL in order to create the tables, lists, etc.,
that will be used in the LIMS, based on NRCan current Sample
Master configuration.
System live for data entry	The system will be in a state such
that any sample and its results can be entered into the system
and a simple report created. This requires client and project
list, test list and test elements be implemented and all user
accounts created.
Four Instrument parsers operational	Parsers will be created or
deployed such that PIONA, SIMDIST, Gas Analysis and "Teather
GC-MS" result files can be automatically entered into the LIMS.
The data will be moved from the instrument via USB drive to
separate computers and the parser must work on any computer with
any user.
One QA/QC chart created	QC chart  for CHN analysis created for
all three elements to use as an example for other chart creation
Custom reports created	One general purpose report will be
created to handle reporting of physical, elemental and
distillation tests. A report for Gas Analysis will be created
where results  are normalized, and also normalized with air
correction. One report combining PIONA, SOAP, and Teather GC-MS
will be created. One report for SIMDIST will be created.
Advanced Training received	One day of training detailing the
creation of custom reports, adding tests, clients and projects,
creating invoices and control charts.


4.	Applicability of the trade agreement(s) to the procurement

This requirement is excluded from trade agreements based on the
following:

NAFTA Article 1016 - Limited Tendering Procedures 1016.2 (b) -
where, for works of art, or for reasons connected with the
protection of patents, copyrights or other exclusive rights, or
proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable
alternative or substitute exists.

AIT Article 506 - Limited Tendering (Paragraph 12)(b) where
there is an absence of competition for technical reasons and the
goods or services can be supplied only by a particular supplier
and no alternative or substitute exists;

CCFTA - Article Kbis-09: Tendering Procedures where, for works
of art, or for reasons connected with the protection of patents,
copyrights or other exclusive rights, or proprietary information
or where there is an absence of competition for technical
reasons, the goods or services can be supplied only by a
particular supplier and no reasonable alternative or substitute
exists;

CPFTA - Article 1409: Limited Tendering (b) where the goods or
services can be supplied only by a particular supplier and no
reasonable alternative or substitute goods or services exist for
any of the following reasons:

	(i) the requirement is for a work of art,

	(ii) the protection of patents, copyrights or other exclusive
rights, or

	(iii) due to an absence of competition for technical reasons;

Canada-Colombia FTA - Article 1409: Limited Tendering (b) where
the goods or services can be supplied only by a particular
supplier and no reasonable alternative or substitute goods or
services exist for any of the following reasons:

	(i) the requirement is for a work of art,

	(ii) the protection of patents, copyrights or other exclusive
rights, or

	(iii) due to an absence of competition for technical reasons;

5.   	Title to Intellectual property

The contractor will retain all IP rights

6.   	Contract Period

Software Licence Delivery: March 31, 2016
Customization, Installation and Training: April 1, 2015 - March
31, 2016

7.   	Estimated Cost

Software: $$43,543.80 CAD (plus applicable taxes) 
Customization, Installation and Training: $67,488.00 CAD plus
applicable taxes)


8.   	Exception to the Government Contracts Regulations and
applicable trade 			agreements

Section 6 (d) of the Government Contract Regulations stating
only one firm or individual is capable of performing the contract

Sample Master ® LIMS software is the mandated enterprise
solution for NRCan CanmetENERGY. This requirement is linked to
specialized Lab application purchased through contract no.
23375-109196/001/EE issued by PWGSC through an open bidding
process.

Accelerated Technology Laboratories Inc., is the supplier of
Sample Master® LIMS and consulting services. Accelerated
Technology Laboratories Inc., is the only service organization
certified to provide training and services.  Accelerated
Technology Laboratories Inc., is the only company that can sell
Sample Master® LIMS licences and has exclusivity to the IP,
copyright and source code for product  and modifications.

9.   	Name and Address of the Proposed Contractor

Accelerated Technology Laboratories Inc.
496 Holly Grove School Road
West End  NC   27376   USA

10.	Suppliers' Right to Submit a Statement of Capabilities:

Suppliers who consider themselves fully qualified and available
to provide the services and/or goods described herein, may
submit a statement of capabilities in writing to the contact
person identified in this notice on or before the closing date
of this notice. The statement of capabilities must clearly
demonstrate how the supplier meets the advertised requirements.

11.	Closing Date for a Submission of a Statement of Capabilities

The closing date and time for accepting statements of
capabilities is March 4, 2015, at 2:00 p.m. MST.

12.	Inquiries and Submission of Statements of Capabilities
Inquiries and statements of capabilities are to be delivered to:

	Elizabeth Logan
	Supply Specialist
	Public Works and Government Services Canada
	Western Region - Acquisitions Branch
	ATB Place, North Tower
	5th Floor, 10025 Jasper Avenue, Edmonton, AB   T5J 1S6
	Telephone:  (780) 497-3956
	Facsimile:   (780) 497-3510
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.