Access Control System - Edmonton, Alberta

Trade Agreement: NONE
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Interchangeable Parts
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Globaltech fire and Security ltd
13011 156st
edmonton Alberta
Canada
T5V0A2
Nature of Requirements: 
Access Control System - Edmonton, Alberta

EW008-142385/A
Giguère, Mario
Telephone No. - (780) 497-3788 (    )
Fax No. - (780) 497-3510

Line1, Access Control System, Telus Plaza

1.	Advance Contract Award Notice (ACAN)

An Advance Contract Award Notice (ACAN) allows department and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a goods, service or construction contract to a
pre-identified supplier.  If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting officer will proceed to a full
tendering process. 
 
2.	Definition of the requirement and justification for the
pre-identified supplier

Public Works and Government Services Canada (PWGSC) is leasing
space in TELUS 	Plaza North in Edmonton, Alberta and they are
seeking to upgrade the existing access control system.  It is
essential that the proposed access control system will maintain
service, compatibility and support with the Landlord's access
control system.  

PWGSC took occupancy of space in TELUS Plaza North in 2004.  The
fit-up of the space included the purchase and installation of
the Summit NT access control system, which is the same system
utilized by the landlord at the time. However, PWGSC's Summit
system software is nearing the end of its shelf life and,
furthermore, the landlord has changed over their Summit access
control system to the Gallagher access control system.  

At the risk of malfunction and failure, it is imperative that
the proposed access control system integrate fully with the
landlord's access control system.  Since the Gallagher access
control system from the GlobalTech Group is the same system used
by the landlord, it is currently the only known access control
system that is proven to meet the base building requirement for
access control system integration. 

3.	Criteria for assessment of the statement of capabilities
(minimum essential requirements)

	The proposed access control system must:

Offer PWGSC the full control of an independent access control
system while meeting the base building requirement for access
control system integration.
Send and receive door and access alarm signals.  
Have duress alarm detection capability.  
Enable use of existing cards for access to floor space,
elevators and building perimeter.  
Provide tailored door entry, allowing extended access time to
specific cardholders.

	The Contractor must:

Provide the Gallagher Security Access Control software.
Be certified and qualified for work on the Summit and Gallagher
access systems.
Supply all labour, material, equipment, licenses as necessary
and incidental to the Work.
Reuse existing field cable and conduit, electrical door strikes,
electrical door hold opens, power supplies for electric locks,
door contacts, request to exit motions, HID Prox Pro readers,
HID proximity access cards, panic devices.
Install new Gallagher software loaded on new PWGSC supplied
computer.  
Build hardware database.
Set up a parallel system for continued operation of the existing
Summit system during the transition.
Install new access infrastructure, and build new access control
network.	
Install new access hardware and cut over doors to new system.
Ensure that all doors are working with access control at the end
of each day.
Ensure that all valid existing cards will function through the
transition with the exception of the doors being worked on that
day.
Not work on more than four (4) doors at the same time. 
Estimated time to convert each door should be 1-2 hours each.
Test connections with the Landlord's building access and alarm
system. 
Identify and resolve system errors and malfunctions.
Provide commissioning and training to PWGSC. 
Provide technical and system support as required by PWGSC on an
ongoing basis.

4.	Applicability of the trade agreements to the procurement

No trade agreements apply to the procurement.

5.	Government Contracts Regulations Exception(s)

This contract is subject to subsection 6 (d) of the Government
Contracts Regulations, in that only one person or company is
capable of performing the contract.

6.	Exclusions and/or Limited Tendering Reasons

Since no trade agreements apply to this services requirement,
there are no exclusions to the trade agreements.

7.	Period of the proposed contract or delivery date

The system to be delivered and installed prior to Monday 31
March 2014.

8.	Cost estimate of the proposed contract

The estimated value of the contract is $70,098 CDN.

9.	Name and address of the pre-identified supplier

GlobalTech Fire & Security
13011 156 Street
Edmonton, Alberta
T5V 0A2	

10.	Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available
to provide the goods, services or construction services
described in the ACAN may submit a statement of capabilities in
writing to the contact person identified in this notice on or
before the closing date of this notice. The statement of
capabilities must clearly demonstrate how the supplier meets the
advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.

11.	Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to:

Name:		Mario Giguère
Position:	Supply Officer
Tel:		(780) 497-3788
Fax:		(780 497-3510
E-mail:		mario.giguere@pwgsc-tpsgc.gc.ca
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.