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Snow/Landscape Maintenance

Solicitation number EJ196-160098/A

Publication date

Closing date and time 2015/10/02 14:00 EDT

Last amendment date

    Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
    Tendering Procedures: All interested suppliers may submit a bid
    Competitive Procurement Strategy: Lowest/Lower Bid
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    Snow/Landscape Maintenance  EJ196-160098/A
    Cris Hill  Telephone No. 819-956-1343    Fax No. 819-956-3600
    Requirement - To provide Snow Removal Service and Landscape
    Maintenance services including all
    labour, material, equipment, supervision and transportation in
    accordance with the Statement of Work
    attached at Annex A, for Public Works and Government Services
    Canada (PWGSC) at 79 Prince of
    Wales, HMCSC,Ottawa, Ontario, Canada.
    Period of contract - The period of any resulting Contract will
    be for a period of one (1) year (estimated commencement date
    November 1, 2015), with Canada retaining an irrevocable option
    to extend the contract for a period of four (4) additional
    consecutive twelve (12) month periods.
    Mandatory Site Visit 
    It is mandatory that the Bidder or a representative of the
    Bidder visit the work site. Arrangements have been made for the
    site visit to be held at79 Prince of Wales onSeptember 10, 2015.
    The site visit will begin at9:30am.
    It is mandatory that bidders provide and wear safety boots and a
    hard hat for the site visit. Bidders who do not comply will not
    be permitted to attend the site visit.
    Bidders will be required to sign an attendance sheet. Bidders
    should confirm in their bid that they have attended the site
    visit. Bidders who do not attend the mandatory site visit or do
    not send a representative will not be given an alternative
    appointment and their bid will be declared non-responsive. Any
    clarifications or changes to the bid solicitation resulting from
    the site visit will be included as an amendment to the bid
    A maximum of two (2) representatives per bidder will be
    permitted to examine the sites
    Security Requirement
    The following security requirement (SRCL and related clauses)
    applies and form part of the Contract. 
    	1.     	The Contractor/Offeror must, at all times during the
    performance of the Contract/Standing Offer,
    		 hold a valid Designated Organization Screening (DOS), issued
    by the Canadian Industrial Security
    		 Directorate (CISD), Public Works and Government Services
    Canada (PWGSC).
    	2.      	The Contractor/Offeror personnel requiring access to
    sensitive work site(s) must EACH hold a valid
    		 RELIABILITY STATUS, granted or approved by CISD/PWGSC.
    	3.  	Subcontracts which contain security requirements are NOT
    to be awarded without the prior written
    		permission of CISD/PWGSC.
    	4.  	The Contractor/Offeror must comply with the provisions of
    		(a) Security Requirements Check List and security guide (if
    applicable), attached at Annex C;
    		(b) Industrial Security Manual (Latest Edition).
    Consult the Canadian Industrial Security Directorate (CISD)
    Website for more information.
    Snow/Landscape Maintenance  EJ196-160098/A
    Cris Hill  Telephone No. 819-956-1343    Fax No. 819-956-3600
    Technical and Financial Evaluation - mandatory requirements
    4.1	Evaluation Procedures
    Bids will be assessed in accordance with the entire requirement
    of the bid solicitation including the technical and financial
    evaluation criteria.
    4.1.1	Technical and Financial Evaluation - mandatory requirements
    (1) Mandatory Site Visit attendance;  
    (2)	(Mandatory) Security Clearance of Reliability Status, at bid
    closing, in accordance with Part 6,                             
           Security Requirements; 
    (3)  (Mandatory) Employee Information for Security at bid
    closing in accordance with Part 6, 6.2	
    (4)  (Mandatory at bid closing) Contractor's Experience and Past
    Performance in accordance with 
      Part 3, Section 1: Technical Bid. 
    (5) (Mandatory at bid closing) Submission of Firm Price/Rates in
    Canadian funds in accordance with 
          Part 3, Section II: Financial Bid Annex B;
    (6) (Mandatory at bid closing) Submission of Annex G - Complete
    List of names of all individuals who are   
         currently directors of the Bidder
    (7) (Mandatory at bid closing) Submission of Annex H - Federal
    Contractors Program for Employment 
    Only proposals found to meet ALL the mandatory requirements will
    be deemed acceptable proposals and will be further evaluated in
    accordance with the evaluation criteria.  Proposals not meeting
    ALL of the mandatory requirements will be deemed non-responsive
    and will be given NO further consideration.
    4.2	Basis of selection
    A bid must comply with the requirements of the bid solicitation
    and meet all mandatory evaluation criteria to be declared
    The responsive bid evaluation will be based on the Lowest
    Responsive Bid Price, a combination of the overall lowest total
    bid of which 80% will be for the firm pricing (Pricing Schedule
    1 and 2) and 20% on the "as and when" (Pricing Schedule 3, 4 and
    5) will be recommended for award of a contract
    Delivery Date: Above-mentioned
    The Crown retains the right to negotiate with suppliers on any
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • Canada-Panama Free Trade Agreement
    • Agreement on Internal Trade (AIT)
    • Canada-Colombia Free Trade Agreement
    • Canada-Peru Free Trade Agreement (CPFTA)
    • North American Free Trade Agreement (NAFTA)

    Partner with another business

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    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Contracting authority
    Hill, Cris
    (819) 956-1343 ( )
    (819) 956-3600
    11 Laurier St./ 11, rue Laurier
    3C2, Place du Portage, Phase III
    Gatineau, Québec, K1A 0S5

    Buying organization(s)

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Proposal
    English, French
    Region(s) of delivery
    National Capital Region (NCR)
    Procurement method
    Competitive – Open Bidding
    Selection criteria
    Lowest Price
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.


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