Janitorial Cleaning 2465 STEVENAGE

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: 
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Solicitation No. EJ196-160981/A
Janitorial Services, 2465 Stevenage Drive, Ottawa, ON
Requirement
To provide Janitorial Services including all labour, material and equipment for Public Works and
Government Services Canada (PWGSC), located at 2465 Stevenage Drive, Ottawa, Ontario, Canada. 
The services must be provided in accordance with Statement of Work EJ196-160981, attached to the 
Request for Proposal.

Period of the Contract
The period of the contract is for two (2) years with three (3) options to extend for an additional period of
twelve (12) consecutive months each. 

Option to Extend Contract
The Contractor grants to Canada the irrevocable option to extend the term of the Contract by up to three (3) ADDITIONAL CONSECUTIVE TWELVE (12) MONTH PERIODS each under the same conditions. 

The Contractor agrees that, during the extended period of the Contract, it wil



l be paid in accordance with the applicable provisions as set out in 
the Basis of Payment.

Canada may exercise thisoption at any time by sending a written notice 
to the Contractor 60 days before the contract expiry date.  The option may only be exercised by the Contracting Authority, and will be evidenced, for administrative purposes only, through a contract amendment.

At the time option year 2 and option year 3 are exercised, the rates in the 



Basis of Payment will be increased or decreased by multiplying the 
rates by the percentage change in “The Consumer Price Index”, major components, selected sub-groups and special aggregates, provinces, Whitehorse and Yellowknife, not seasonally adjusted” (“CPI”) for the appropriate province for the 12 month period ending two months before the expiration date of the current period of the contract (“period”).  The CPIwhich will be used is published in Statistics Canada Catalogue no. 62-001-X, tables 9-1 to 9-12, for the appropriate province all-items CP



I of the period as described above.

Consumer Price Index for Canada is published by StatisticsCanada and 
isavailable at:

? http://www5.statcan.gc.ca/bsolc/olc-cel/olc-cel?catno=62-001-X&chropg=1&la



ng=eng ; or
? http://www.statcan.gc.ca/subjects-sujets/cpi-ipc/cpi-ipc-eng.htm ; or
? http://cansim2.statcan.ca , Table 326-0020

Security Requirement
1. The Contractor must, at all times during the performance of the Contract, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and 



Government Services Canada (PWGSC).
2. The Contractor personnel requiring access to sensitive work site(s) must EACH hold a valid SECRET clearance, granted or approved by CISD/PWGSC.
3. Subcontracts which contain security requirements are NOT to be awarded without theprior written permission of CISD/PWGSC.
4. The Contractor must comply with the provision of the:
 (a) Security Requirements Check List and security guide (if applicable).
 (b) Industrial Security Manual (Latest Edition).
Mandatory Site Visit

Due to the nature of this requirement and in order to gain access to the si



tes it is MANDATORY that all interested bidders, submit the Names 
(legal name) and birth dates of their representatives that will be attending the Mandatory Site Visit to the Contracting Authority (Lyne Bergeron) no later than close of business, December 9, 2015.

It is the responsibility of the Bidders to ensure that the Contracting Authority is in receipt of this information by the date shown.  Bidders who 



fail to submit the required information by close of business, December 9, 2015, will be denied access to the sites.

It is Mandatory that the bidder attend the site visit at the designated 



date and time to examine the scope
of the work required andthe existing conditions. A maximum of two (2) representatives per bidder will
be permitted to examine the sites.

The site visit will be held on December 14, 2015, at 13:30, meeting at the main entrance of 2465 
Stevenage Drive, Ottawa, Ontario, Canada.  Bidders who, for any reason, ca



nnot attend at the 
specified date and time will not be given an alternative appointment to 



view the site and their proposals, 
therefore, will be considered as non-responsive.  NO EXCEPTIONS WILL BE



MADE.

As proof of attendance, atthe site visit, the Contracting Authority 
will have an Attendance Form which MUST be signed by the bidder’s representative.  It is the responsibility of all bidders to ensure they ha

ve

 signed the Mandatory Site Visit Attendance Form prior to leavingthe site.  Proposals submitted by bidders who have not attended the site visit or failed to sign the Attendance Form will be deemed non-responsive.
Mandatory Requirements
A) Attendance at the mandatory site visit;
B) Security clearance of Secret at bid closing;
C) Contractor’s Experience and Past Performance;
D) Working On-Site Supervisor’s Expertise and Experience;
E) Submission of a Firm Price/Rate in Canadian funds for all the items listed in theRFP, Part 3,    
             Section II, Financial Bid;
All enquiries are to be submitted in writing to the Contracting Authority Lyne Bergeron at facsimile 819- 956-3600 or E-Mail:    lyne.bergeron@pwgsc-tpsgc.gc.ca

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.