5 YEAR MAINTENANCE CONTRACTON HVAC

Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

NOTICE OF PROPOSED PROCUREMENT (NPP)

Security Requirement: at the date of bid closing


1.     The Contractor/Offeror must, at all times during the
performance of the Contract/Standing Offer, hold a valid
Designated Organization Screening (DOS), issued by the Canadian
Industrial Security Directorate (CISD), Public Works and
Government Services Canada (PWGSC).

2.      The Contractor/Offeror personnel requiring access to
sensitive work site(s) must EACH hold a valid RELIABILITY
STATUS, granted or approved by CISD/PWGSC.

3.  	Subcontracts which contain security requirements are NOT to
be awarded without the prior written permission of CISD/PWGSC.

4.  	The Contractor/Offeror must comply with the provisions of
the:

	(a) Security Requirements Check List and security guide (if
applicable), attached at Annex B;
	(b) Industrial Security Manual (Latest Edition).



Requirement:

	The Contractor shall furnish all necessary tools, services,
materials, and labour on heating,ventilation and air
conditioning (HVAC) equipment listed in this solicitation and
shall execute such work in a careful and workmanlike manner and
in accordance with the Statement of Work attached herein as
Annex A.  As well, the Contractor must perform all work in
accordance with all related Codes, Standards, and Regulations
from all levels of Government (Provincial/Territorial, Municipal
and Federal). This requirement is for Public Works and
Government Services Canada (PWGSC) located at  the Constitution
Building 305 Rideau Street, Ottawa, ON  K1A 0S5.

The period of any resulting Contract shall be for five (5) years.


Mandatory Response Time :

As per Annex A, Statement of Work, SW 3.6, Emergency Calls,
items .1 and .2, it is a 			mandatory requirement of the
contract that:

	(a)  The Contractor must provide twenty-four (24) hour, seven
(7) days a week emergency call 
	       back service for the duration of the contract at no
extra cost.

	(b)  The Contractor must respond within thirty 30 minutes and
be on site ready to work within two 
	       (2) 	hours of receiving the emergency call.  All work
for emergency service must be executed 	
	       by a qualified service personnel named in the Contract
and such work must proceed 
	       continuously until the system is returned to safe
operating condition.


Mandatory Card and Licensing Documentation :


The proposed employees must be in possession of the required
cards and licenses indicated below.   It is mandatory that valid
copies of the required cards and licenses for each proposed
Service Personnel be submitted with the proposal. If not
included with the proposal, the bid will be deemed
non-responsive.

To carry out the work on this requirement, Service personnel
employed by the Contractor must be in
 possession of :

.1	Air Conditioning Equipment - One (1) service personnel and
one (1) back-up with:

- A valid Ozone Depletion Prevention Card for the Province of
Ontario (or approved interprovincial equivalent); and
- A valid Refrigeration and Air Conditioning Certification
Licence for the Province of Ontario (or approved Red Seal
interprovincial equivalent); and
		 - A valid Fall Protection Certificate

.2	Gas Fired Appliances - One (1) service personnel and one (1)
back-up with:
		 - A valid permanent Province of Ontario Certificate G2 (Gas
Technician 2), (or approved
		   Red Seal interprovincial equivalent);and
		 - A valid Fall Protection Certificate
	
The personnel named in 'Air Conditioning Equipment' above may
also be named in 'Gas Fired Appliances' provided they hold the
required certifications of each category.

.3	Apprentices employed by the Contractor must be fully
registered in a Tradesman Program related to the services in
Annex A, Statement of Work.  Apprentices will work under the
direction of a Journeyman Mechanic.  Canada reserves the right
to request proof of registration in a Tradesman Program related
to the services in Annex A, Statement of Work at any time during
the term of the contract.



Mandatory Employee Experience and Past Performance :

To carry out the work on this requirement, the contractor must
provide two (2) qualified service personnel (one (1) qualified
service personnel and one (1) back-up qualified service
personnel).

The bidder must provide evidence to demonstrate that the service
personnel proposed to perform maintenance of HVAC equipments
have recent five (5) years experience and past performance by
referencing two (2) similar projects/contracts the service
personnel have performed satisfactorily.  The bidder must
complete the following form for each technician who will be
performing work on this requirement in order to demonstrate that
each proposed technician has the required experience. 

Recent experience is defined as experience gained from May 2007
up to and including the 
      solicitation closing date.
Similar is defined as maintenance service on HVAC equipment.
	
In the event where the information for any of the technicians
cannot be confirmed by the client contacts named in the
proposal, the proposal will be considered non-responsive and no
further consideration will be given to the proposal. If the
Bidder submits names of technicians in excess of the stated
requirement, only the references up to the identified limit of
two (2) service personnel will be assessed.  The first two (2)
service personnel listed in the proposal will be considered for
evaluation. 


Mandatory Non Working Service Manager Expertise and Experience :

The bidder must provide evidence of its Non-Working Service
Manager recent experience and past performance by referencing at
least one (1) similar project/contract. It is mandatory that the
Non-Working Service Manager have the licences and certificates
in addition to three (3) years experience in a supervisory role
servicing HVAC equipment.  The bidder must complete the
following form in order to demonstrate that the proposed
Non-Working Service Manager has the required experience.

Recent experience is defined as experience gained from May 2009
up to and including the 
      solicitation closing date.
Similar is defined as a maintenance service on HVAC equipment.


Mandatory Contractor's Experience and Past Performance 
The bidder must provide evidence of its  recent experience and
past performance by referencing three (3) similar
projects/contracts. The bidder must complete the following form
in order to demonstrate that it has the required experience.

Recent experience is defined as experience gained from May 2007
up to and including the 
       solicitation closing date.
Similar is defined as a comprehensive maintenance service on
HVAC equipments.

In the event where the information for any of the projects
cannot be confirmed by the client contacts named in the
proposal, the proposal will be considered non-responsive and no
further consideration will be given to the proposal. If the
Bidder submits references in excess of the stated requirement,
only the references up to the identified limit of three (3)
projects will be assessed.  The first three (3) projects listed
in the proposal will be considered for evaluation.





Mandatory Site Visit:

It is mandatory that the Bidder or a representative of the
Bidder visit the site and understand the scope of the work
required and the conditions of the site. Arrangements have been
made for site visit to be held on May 30, 2012 at 10:00am. 
Bidders are to meet at the Main Entrance of the Constitution
Building at 305 Rideau Street, Ottawa, Ontario. Bidders must
communicate with the Contracting Authority no later than 5
day(s) before the scheduled visit to confirm attendance and
provide the names of the person(s) who will attend the site
visit.

Bidders will be required to sign an attendance form at the
beginning of the site visit.  Failure to do so will render the
bidder's proposal non-responsive.

It is mandatory that the bidders wear safety footwear for the
site visit. Safety equipment will be verified to ensure
compliance of this requirement.  Bidders who are not equipped as
described will not be permitted to attend the site visit.

Bidders who do not attend or send a representative will not be
given an alternative appointment and their bids will be rejected
as non-compliant.  Any clarifications or changes to the bid
solicitation resulting from the site visit will be included as
an amendment to the bid solicitation.


All enquiries are to be submitted in writing to the Contracting
Authority: Diane Daly, by Fax at (819) 956-3600 or E-Mail : 
diane.daly@tpsgc-pwgsc.gc.ca.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.