Maintenance Service - HVAC Equipment - various buildings

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
Maintenance Service for HVAC Equipment                          
                
EJ196-111800/A

This amendment is issued to change "MUST" to "SHOULD" in
paragraph 2 below.  Also, please see changes on the solicitation
amendment. 

IMPORTANT NOTICE TO BIDDERS

IMPORTANT CHANGES HAVE BEEN BROUGHT TO CLAUSE 2003 (2012-07-11)
STANDARD INSTRUCTIONS - GOODS OR SERVICES - COMPETITIVE
REQUIREMENTS, SECTION 01  "CODE OF CONDUCT AND CERTIFICATIONS -
BID".

CONSEQUENTLY, EFFECTIVE IMMEDIATELY, BIDDERS SHOULD SUBMIT WITH
THEIR BID, BY THE BID SOLICITATION CLOSING DATE: 

(A) A COMPLETE LIST OF NAMES OF ALL INDIVIDUALS WHO ARE
CURRENTLY DIRECTORS OF THE BIDDER (AS ANNEX C);  AND

(B) A PROPERLY COMPLETED AND SIGNED FORM CONSENT TO A CRIMINAL
RECORD VERIFICATION (PWGSC-TPSGC 229), FOR EACH INDIVIDUAL NAMED
IN THE LIST. (SEE SAMPLE FORM AT ANNEX D).

CANADA WILL DECLARE NON-RESPONSIVE ANY BID IN RESPECT OF WHICH
THE INFORMATION REQUESTED IS MISSING OR INACCURATE, OR IN
RESPECT OF WHICH THE INFORMATION CONTAINED IN THE CERTIFICATIONS
SPECIFIED IS FOUND TO BE UNTRUE, IN ANY RESPECT, BY CANADA.

Requirement

To provide maintenance service, including all necessary tools,
services, materials, and labour on HVAC
equipment in accordance with the Statement of Work attached as
Annex A. This requirement is for Public
Works and Government Services Canada (PWGSC) located at various
buildings in the National Capital
Area.

Mandatory Response Time 

As per Annex A, Statement of Work EJ196-111800, SW 1.III. (a),
(b) and (c), Call Backs/Emergency Calls, it is a mandatory
requirement of the contract that:

a.	The Contractor must provide twenty-four (24) hour, seven (7)
days a week emergency call			back service for the duration of
the contract at no extra cost.
b.          The Contractor must respond within 30 minutes and be
on site ready to work within two (2) 
	hours of receiving the emergency call. All work for emergency
service must be executed by a 		qualified service personnel
named in the Contract and such work must proceed continuously
until 
	the system is returned to safe operating condition.
c.	The Contractor must update the Trouble Desk of the status of
each request and 			
	contact the Trouble Desk within 4 hours to close out the ticket
once each issue is resolved

Mandatory Site Visit  

It is mandatory that the Bidder or a representative of the
Bidder visit the work site. Arrangements have been made for site
visit to be held on 16 August 2012 at 9:00am.  Bidders are to
meet at the Main Entrance of Victoria Building, 140 Wellington
Street, Ottawa, Ontario. 



Mandatory Security Requirement prior to site visit 

Due to the nature of the requirement and in order to gain access
to all buildings listed in this requirement, it is mandatory
that Bidders submit the name (legal name) and  date of birth
(year-month-day) for each individual that will be attending the
site visit to the Contracting Authority by e-mail at
amalia.maquiling@pwgsc.gc.ca or by facsimile at (819) 956-3600
no later than Thursday, August 9, 2012 at 3:00 pm.

Bidders will be required to sign an attendance form at the
beginning of the site visit.  Failure to do so will render the
bidder's proposal non-responsive.

It is mandatory that the bidders wear safety footwear, hard hat
and safety glasses for the site visit. Bidders who are not
equipped as described will not be permitted to attend the site
visit.

Bidders who do not attend or send a representative will not be
given an alternative appointment and their bids will be rejected
as non-compliant.  Any clarifications or changes to the bid
solicitation resulting from the site visit will be included as
an amendment to the bid solicitation.

Period of the Contract

The period of any resulting Contract will be for five (5) years.


Security Requirement (before award of a contract)
Consult the Canadian Industrial Security Directorate (CISD)
Website for more information.  

1.     The Contractor/Offeror must, at all times during the
performance of the Contract/Standing Offer, hold a valid
Designated Organization Screening (DOS), issued by the Canadian
Industrial Security Directorate (CISD), Public Works and
Government Services Canada (PWGSC).
2.	The Contractor/Offeror personnel requiring access to
sensitive work site(s) must EACH hold a valid RELIABILITY
STATUS, and all others must have a valid SITE ACCESS clearance
required, granted or approved by the Canadian Industrial
Security Directorate, Public Works and Government Services
Canada.
3. 	Subcontracts which contain security requirements are NOT to
be awarded without the prior written permission of CISD/PWGSC.
4. 	The Contractor/Offeror must comply with the provisions of
the:

	(a) 	Security Requirements Check List and security guide (if
applicable), attached at Annex B.
	(b) 	Industrial Security Manual (Latest Edition).

Basis of Selection

The Crown will issue a contract to the Bidder meeting all
mandatory criteria and with the lowest evaluated price.

Enquiries

All enquiries regarding this requirement must be submitted in
writing to the Contracting Authority:
Maquiling, Amalia
Fax No. - (819) 956-3600
E-mail - amalia.maquiling@tpsgc-pwgsc.gc.ca
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.