Property and Facility Management Services-Embassy of Canada in France (Paris Embassy)

Solicitation number 08C54-170130/B

Publication date

Closing date and time 2017/10/17 14:00 EDT

Last amendment date

    Trade Agreement: CETA / WTO-AGP / NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
    Tendering Procedures: All interested suppliers may submit a bid
    Competitive Procurement Strategy: Best Overall  Proposal
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    Amendment 003 issued to update Appendix H & F; to answer Bidders’ questions and to extend the bid closing date.
    This bid solicitation cancels and supersedes previous bid solicitation number 08C54-170130/A dated 2017-06-30 with a closing of 2017-08-14 at 02:00 PM EDT. A debriefing or feedback session will be provided upon request to bidders/offerors/suppliers who bid on the previous solicitation.
    This bid solicitation process is being issued to satisfy the requirement of Public Works and Government Services Canada and, Department of Foreign Affairs and Trade (DFATD the “Canada”) for Property and Facility Management Services, Project Delivery Services and other related Optional Services.  The requirement is for a fixed four year (4) contract term and the possibility of up to a further two (2) one (1) year irrevocable options allowing Canada to extend the term of the contract.  
     The Minister of DFATD, is designated as the Government of Canada’s custodian responsible for all federal real property in support of diplomatic and consular purposes outside Canada.  In this role, the Department is mandated to provide common services related to real property and goods and services procurement in support of operations of the Department, accommodating more than 7,000 government employees from more than 30 federal departments, agencies, crown corporations and provincial governments who deliver a vast array of programs abroad.  
    The Work is to be performed throughout the Embassy of Canada in France (Paris Embassy) located at 130, rue de Faubourg-Saint-Honoré, which includes diplomatic office space as well as the Canadian Cultural Center, with exhibition halls and access to the general public.  This Statement of Work also includes the performance of Work in relation to:  
    a) the Permanent Delegation of Canada for Organization for Economic Co-operation and Development (POECD), 15 bis, rue de Franqueville, Paris 75116;
    b) the Official Residence of the Ambassador, 135, rue du Faubourg-Saint-Honoré, Paris 75008; and with an option to consider
    c) premises housing diplomats (“staff quarters”).
    "There are security requirements associated with this requirement. For additional information, consult Part 6 - Security, Financial and Other Requirements, and Part 7 - Resulting Contract Clauses. For more information on personnel and organization security screening or security clauses, Bidders should refer to the Industrial Security Program (ISP) of Public Works and Government Services Canada ( website”.
    Bidders’ Conference & Site Visit
    Mandatory Bidders’ Conference
    1. A bidders' conference will be held at the Canadian Embassy in Paris, on the 28 of September 2017 from 8:00 am - 10:00 am (Time in Paris). The scope of the requirement outlined in the bid solicitation process will be reviewed during the conference and questions will be answered.
    2. Bidders are to meet at the Main Entrance of at the 35 Avenue Montaigne Paris, France.
    3. Bidders are requested to register with the Contracting Authority before the conference to confirm attendance. Bidders must provide, in writing, to the Contracting Authority, the names of the person(s) who will be attending and a list of issues they wish to table no later than September 26, 2017 at 04:00 pm (Time in Paris). A maximum of three (3) individuals per Bidder.
    4. Any clarifications or changes to the bid solicitation process resulting from the bidders' conference will be issued as an amendment to the bid solicitation process.
    5. Bidders who do not attend or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive.
    Optional Site Visit
    It is recommended that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at the Paris Embassy (Chancery), from 10:00 am to 12:00 pm (Time in Paris)on September 28, 2017. The site visit will begin after the bidders' conference.
    Bidders are requested to communicate with the Contracting Authority no later than September 26, 2017 at 04:00 PM (Time in Paris) to confirm attendance and provide the name(s) of the person(s) who will attend. Bidders may be requested to sign an attendance sheet. Bidders who do not attend or do not send a representative will not be given an alternative appointment but they will not be precluded from submitting a bid. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.
    Evaluation Process
    a. Bids will be assessed in accordance with the entire requirement of the bid solicitation including the technical, financial evaluation criteria.
    b. An evaluation team composed of representatives of DFAT and PWGSC will evaluate the bids on behalf of Canada.  Canada may hire any independent consultant, or use any Government resources, to evaluate any bid.  Non-government members will be required to sign a Declaration of No conflict of Interest and Declaration of Confidentiality prior to the commencement of the evaluation process.
    c. Canada will use the Phased Bid Compliance Process
    Technical Evaluation
    Mandatory and point rated technical evaluation criteria are included in Appendix B.
    Mandatory Technical Criteria
    -Each bid will be reviewed for compliance with the mandatory requirements of the bid solicitation process. All technical criteria that are mandatory requirements are identified specifically with the words “must” or “mandatory”. 
      -The Phased Bid Compliance Process will apply to all mandatory technical criteria. 
    Point-Rated Technical Criteria
    Each bid will be rated by assigning a score to the rated requirements, which are identified in the bid solicitation process by the word “rated” or by reference to a score. Bids which fail to obtain the required minimum number of points specified will be declared non-responsive. Each point rated technical criterion should be addressed separately.
    Reference Checks
    Reference checks for the purpose of this evaluation are used to verify and validate the bidder's  response. Information provided by a reference which differs from the information supplied by the Bidder may be considered by evaluators. If the information provided by the bidder cannot be verified and validated, the information will not be evaluated and the bid will receive a score of zero for the criteria in question. Crown references will be accepted.
    Financial Evaluation
    -The financial evaluation process is described in Appendix F and 4.2 Basis of selection.
    Basis of Selection
    Highest Combined Rating of Technical Merit and Price- Technical Merit 70% and Price 30%
    To be declared responsive, a bid must:
    a- comply with all the requirements of the bid solicitation; 
    b- meet all the mandatory evaluation criteria; 
    c- obtain the required minimum points specified for each criterion; and 
    d- obtain the required minimum of 82.5 points overall for the technical evaluation criteria which are subject to point rating. The rating is performed on a scale of 110 points.
    -Bids not meeting (a) or (b) or (c) or (d) will be declared non-responsive. Neither the responsive bid obtaining the highest number of points nor the one with the lowest evaluated price will necessarily be accepted.
    -The responsive bid with the highest combined rating of technical merit, price and content mark will be recommended for award of a contract. In the event two or more responsive bids have the same highest combined rating of technical merit, price and content mark, the responsive bid with the lowest evaluated price will be recommended for award of a contract.
    All enquiries regarding this requirement must be submitted in
    writing to the Contracting Authority:
    Hakim Ghoumrassi
    Delivery Date: Above-mentioned
    The Crown retains the right to negotiate with suppliers on any procurement.
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • Canada-Panama Free Trade Agreement
    • Canada-Korea Free Trade Agreement (CKFTA)
    • Canadian Free Trade Agreement (CFTA)
    • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
    • Canada-Colombia Free Trade Agreement
    • Canada-Peru Free Trade Agreement (CPFTA)
    • North American Free Trade Agreement (NAFTA)

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    Contact information

    Contracting organization

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Contracting authority
    Ghoumrassi, Hakim
    (873) 469-4910 ( )
    (819) 956-3600
    11 Laurier St./ 11, rue Laurier
    3C2, Place du Portage, Phase III
    Gatineau, Québec, K1A 0S5

    Buying organization(s)

    Foreign Affairs, Trade And Development (Department Of)
    125 Sussex Dr
    Ottawa, Ontario, K1A0G2
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
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    Summary information

    Notice type
    Request for Proposal
    English, French
    Region(s) of delivery
    Procurement method
    Competitive – Open Bidding
    Selection criteria
    Highest Combined Rating of Technical Merit and Price

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