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RSO - VAR. DOCUMENT STORAGE & SERV.

Solicitation number E60LM-140024/A

Publication date

Closing date and time 2016/03/10 14:00 EST

Last amendment date


    Description
    Trade Agreement: Agreement on Internal Trade (AIT)
    Tendering Procedures: If 2+ bids offer Canadian goods/services other bids will not be considered
    Competitive Procurement Strategy: 
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    
    DOCUMENT STORAGE AND INFORMATION RETRIEVAL SERVICES
    
    E60LM-140024/A
    Marc-André St-Cyr
    Telephone No. - (819) 420-2976
    Fax No. - (819) 956-4944
    
    Nature of Requirement:
    
    The Department of Public Works and Government Services Canada on behalf of government department, agency or Crown Corporation across Canada, requires Regional Master Standing Offer/s, (RMSO) to provide services associated with secure off-site storage, management of government records and document destruction. The services are to be provided on an "as and when requested" basis for the duration of the Standing Offer period.
    
    The Offeror will be required to receive, record and store records material, retrieval and delivery services for the Identified Users' information holdings regardless of media, stored in a secure warehouse facility that includes a climate controlled, fire proof vault environment and provide plant and/or mobile paper document destruction services, as directed by the Identified Users, as and when requested. Service channels to create service requests will include: 
    
    • Secure, web-based online system
    • Telephone with “800” service
    
    The period of the Regional Master Standing Offer (RMSO) will be from April 1, 2015 to March 31, 2019 with the right to request two (2) extensions of one (1) year each from April 01, 2019 to March 31, 2020 and from April 01, 2020 to March 31, 2021. The call-up limitation for the standing offer will be $200,000.00 (GST included).
    
    Offerors must make sure that they fulfill all the mandatory technical criteria to be considered. Failure to do so will cause their Offer to be non-responsive.
    
    It is the intent to issue up to twelve (12) Standing Offers, if possible, four (4) for each region. 
    
    There is a security requirement related to the RMSO/s. The Offeror must hold a valid Designated Organization Screening (DOS) with approved Document Safeguarding at the Level of Protected B, issued by the Canadian Industrial Security Directorate, PWGSC. The Offeror personnel requiring access to PROTECTED information, assets or work site(s) must each hold a valid RELIABILITY STATUS, granted or by approved by CISD/PWGSC. The Contractor MUST NOT utilize its Information until the CISD/PWGSC has issued written approval. After approval has been granted or approved, these tasks may be performed at the level of PROTECTED B and an IT link at the level of PROTECTED B. 
    
    The Crown retains the right to negotiate with suppliers on any procurement.
    
    Documents may be submitted in either official language of Canada.
    
    An electronic version in Microsoft EXCEL format, of the Basis of Payment (Pricing/Rate Sheets) is attached with the RFSO.
    
    
    Delivery Date: Above-mentioned
    
    The Crown retains the right to negotiate with suppliers on any procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Agreement on Internal Trade (AIT)

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    St-Cyr, Marc-André
    Phone
    (819) 420-2976 ( )
    Fax
    (819) 956-4944
    Address
    11 Laurier St. / 11, rue Laurier
    7B3, Place du Portage, Phase III
    Gatineau, Québec, K1A0S5

    Buying organization(s)

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    003
    French
    15
    003
    English
    57
    002
    French
    2
    002
    English
    35
    001
    French
    4
    French
    33
    English
    34
    001
    English
    40
    French
    34
    000
    French
    12
    English
    33
    000
    English
    164

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    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    Alberta
    ,
    British Columbia
    ,
    Manitoba
    ,
    New Brunswick
    ,
    Newfoundland and Labrador
    ,
    Nova Scotia
    ,
    Ontario (except NCR)
    ,
    Prince Edward Island
    ,
    Quebec (except NCR)
    ,
    Saskatchewan
    ,
    National Capital Region (NCR)
    Procurement method
    Competitive – Selective Tendering
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

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    Date modified: