Lease and delivery of a DVS CLP 5-4800 Raid5 4U work station.

Solicitation number 90030-137671/A

Publication date

Closing date and time 2014/07/10 14:00 EDT

Last amendment date


    Description
    Trade Agreement: Agreement on Internal Trade (AIT)
    Tendering Procedures: Generally only one firm has been invited
    to bid
    Attachment: None
    Non-Competitive Procurement Strategy: Interchangeable Parts
    Comprehensive Land Claim Agreement: No
    Vendor Name and Address: 
    DVS Digital Video Inc
    300 East Magnolia Boulevard,
    Suite 102
    Burbank California
    United States
    91502
    Nature of Requirements: 
    Amendment no. 1
    
    The Advanced Contract Award Notice has been amended as follows:  
    
    Delete: 
    Cost estimate of the proposed contract: 
    The estimated value of the contract  is 160,000.00$  (US dollars)
    
    Insert: 
    Cost estimate of the proposed contract: 
    The estimated value of the contract  is approximately
    235,000.00$  (US dollars), including the option to purchase
    after the three lease has expired.  
    
    
    
    Advance Contract Award Notice (ACAN) 
    
    An ACAN is a public notice indicating to the supplier community
    that a department or agency intends to award a contract for
    goods, services or construction to a pre-identified supplier,
    thereby allowing other suppliers to signal their interest in
    bidding, by submitting a statement of capabilities. If no
    supplier submits a statement of capabilities that meets the
    requirements set out in the ACAN, on or before the closing date
    stated in the ACAN, the contracting officer may then proceed
    with the award to the pre-identified supplier. 
    
    The National Film Board of Canada (NFB) has a requirement to
    lease with purchase option for a quantity of ( 2 ) clipsters
    5-4800 Raids 4U Workstation for editing uncompressed SD Video,
    HDTV, Film 2K and 4K material.  Model:  2900.4642.00.
    Manfactured by Rhode & Schwartz.
    
    The lease period will be for 3 years from the date of the award
    of the contract, with the possibility to purchase at the end of
    the lease. 
    
    Any interested supplier must demonstrate by way of a statement
    of capabilities that its product/equipment/system (as
    appropriate) meets the following requirements:
    
    The National Film Board ( NFB ) is in the process of
    transitioning to a complete Digital Workflow and they are
    upgrading some of their equipment to support high resolution
    imaging in HD, 2K, 4K and 6K.  This transition will result in a
    digital facility capable of scanning, colour grading, restoring
    and archiving of their productions and film archive.  It will
    aso give them the capability of delivering their products to
    their client/customers in the format of their choice as well as
    on the device of their choice.  
    
    This request for lease continues the migration and upgrading of
    their DVS a (Rohde and Schwartz Company) installed base of
    equipment/units (HSRG-800 Workstation, Clipster DVS Digital
    Recorder, Pronto HD, Pronto 2K.2, Venice MultiChannel Disk
    Recorder and Fuze DCI Workstations). These units are fully
    integrated into the NFB's Post-Production and Digitisation
    processes.  Hence the need and importance of acquiring and
    maintaining equipment that is compatible with each other and
    equipment which is seamlessly integrated with each other.
    
    The NFB is leveraging its DVS expertise in digital film
    processing to meet workflow requirements.  The unit provides
    quick and convenient processing of various compressed and
    uncompressed formats.  
    
    This procurement is subject to Agreement on Internal Trade (AIT).
    
    Justification for the Pre-Identified Supplier 
    
    DVS Digital Video (a Rohde & Schwarz Company ) is the only
    supplier capable of meeting the government's requirements due to
    interoperability, compatibility and logistical reasons, where
    the introduction of a non-standard unit and/or manufacturer
    would cause operating difficulities, compatibility issued,
    maintenance problems and additional manipulation and handling
    costs.  
    
    
    Government Contracts Regulations Exception(s) 
    
    The following exception(s) to the Government Contracts
    Regulations is (are) invoked for this procurement under
    subsection  6(d) - "only one person is capable of performing the
    work").
    
    
    The following exclusion is invoked under the (section of the
    trade agreement specified):
    
    North American Free Trade Agreement (NAFTA) - Chapter 10,
    Government procurement. Annexe 1001.1a-1 - Federal government
    entities. 
    
    
    Period of the proposed contract or delivery date :  
    
    Delivery and installation in 3 weeks at receipt of order
    
    
    Cost estimate of the proposed contract 
    
    The estimated value of the contract  is 160,000.00$  (US
    dollars)  
    
    
    Name and address of the pre-identified supplier
     
    Rhode & Schwarz USA Inc 
    (formerly called DVS Digital Video Inc) 
    2255 North Ontario Street 
    Suite 150 
    Burbank, California 91504 
    USA 
    
    
    Suppliers' right to submit a statement of capabilities 
    
    Suppliers who consider themselves fully qualified and available
    to provide the goods, services or construction services
    described in the ACAN may submit a statement of capabilities in
    writing to the contact person identified in this notice on or
    before the closing date of this notice. The statement of
    capabilities must clearly demonstrate how the supplier meets the
    advertised requirements.
    
    
    
    
    Closing date for a submission of a statement of capabilities is:
    
     July 10, 2014 at 14h00 EST.
    
    
    The closing date and time for accepting statements of
    capabilities is :
    
     July 10, 2014 at 14h00 EST
    
    
    Inquiries and statements of capabilities are to be directed to:
    
    MARY PARADIS 
    Acting Supply Specialist , PWGSC 
    Telephone: 514-496-3874
    Fax:  514-496-3822
    E-mail:  mary.paradis@pwgsc.gc.ca
    
    Delivery Date: Above-mentioned
    
    You are hereby notified that the government intends to negotiate
    with one firm only as identified above. Should you have any
    questions concerning this requirement, contact the contracting
    officer identified above.
    
    An Advance Contract Award Notice (ACAN) allows departments and
    agencies to post a notice, for no less than fifteen (15)
    calendar days, indicating to the supplier community that it
    intends to award a good, service or construction contract to a
    pre-identified contractor. If no other supplier submits, on or
    before the closing date, a Statement of Capabilities that meets
    the requirements set out in the ACAN, the contracting authority
    may then proceed with the award.  However, should a Statement of
    Capabilities be found to meet the requirements set out in the
    ACAN, then the contracting authority will proceed to a full
    tendering process.
    
    Suppliers who consider themselves fully qualified and available
    to provide the services/goods described herein, may submit a
    statement of capabilities in writing to the contact person
    identified in this Notice on or before the closing date of this
    Notice. The statement of capabilities must clearly demonstrate
    how the supplier meets the advertised requirements.
    
    The PWGSC file number, the contracting officer's name and the
    closing date of the ACAN must appear on the outside of the
    envelope in block letters or, in the case of a facsimile
    transmission, on the covering page.
    
    The Crown retains the right to negotiate with suppliers on any
    procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Agreement on Internal Trade (AIT)

    Reason for limited tendering

    A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

    • Additional Deliveries

    Partner with another business

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Paradis, Mary
    Phone
    (514) 496-3874 ( )
    Fax
    (514) 496-3822
    Address
    Place Bonaventure, portail Sud-Est
    800, rue de La Gauchetière Ouest
    7 ième étage
    Montréal, Québec, H5A 1L6

    Buying organization(s)

    Organization
    National Film Board
    Address
    1501 De Bleury Street
    Montreal, Quebec, H3A0H3
    Canada
    Bidding details

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    Summary information

    Notice type
    Advance Contract Award Notice
    Language(s)
    English, French
    Region(s) of delivery
    Quebec (except NCR)
    Procurement method
    Non-Competitive

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