HiROX Digital Microscope system

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
HIROX-USA INC.
100 COMMERCE WAY
HAKENSACK New Jersey
United States
07601
Nature of Requirements: 
HiROX Digital Microscope system

W7714-145874/A
Quinn, Laurie
Telephone No. - (819) 956-3824 
Fax No. - (819) 956-3814

1.	An ACAN is a public notice indicating to the supplier
community that a department or 		agency intends to award a
contract for goods, services or construction to a pre-identified
		supplier, thereby allowing other suppliers to signal their
interest in bidding, by submitting 	a statement of capabilities.
 If no supplier submits a statement of capabilities that meets
		the requirements set out in the ACAN, on or before the closing
date stated in the ACAN, 		the contracting officer may then
proceed with the award to the pre-identified supplier.

2.	The Department of National Defence (DND), Defence Research
and Development 		Canada (DRDC), has a requirement for a HiROX
digital microscope including 			installation, training and
manuals.

3.	Minimum Essential Requirements

	Any interested supplier must demonstrate by way of a statement
of capabilities that its 		Microscope system meets the following
requirements:

	1.0	Must be a fully digitized microscope system;

	2.0	Must have handheld and stand mode with quick focus and
allow for a 5m 				operating distance (minimum);

	3.0	Must provide 3D operation to automatically detect focal
planes and real time 3D 			measurement software;
	
	4.0	Must have ACS (Auto Calibration Select) function input;	 
	
	5.0	Must have Z-axis imaging, XY motorized stage with rotation,
30 mm working 			range and 85 mm manual focus travel range.

4.	Applicability of the trade agreement(s) to the procurement 
	
	This procurement is subject to the following trade
agreement(s):	
	
	Agreement on Internal Trade (AIT) 
	North American Free Trade Agreement (NAFTA)
	Canada-Peru FTA 
	Canada-Columbia FTA 

5. 	Set-aside under the Procurement Strategy for Aboriginal
Business

	Not Applicable.

6.	Comprehensive Land Claims Agreement(s)
	
	Not Applcable.

7.	Justification for the Pre-Identified Supplier 
	
	Acquisition of the HiROX  KH-87000 Digital microscope system is
required to directly 		support the on-going nuclear forensic
capability development in Canada and develop 		effective
decontamination techniques. This system will also support law
enforcement, 		intelligence, and military investigations
pertaining to radiological or nuclear material out 		of
regulatory control. 

	The microscope system must be a fully digitized system for
direct 2D and 3D 			measurements eliminating human error. 

	For work in contaminated environments the combination of
handheld and stand mode 		with quick focus and a 5m cable bundle
is required to limit or eliminate exposure time of 		operators
to radiological contaminates in accordance with ALARA (As Low As
			Reasonably Achievable).
 
	The microscope system requires ACS (Auto Calibration Select)
function input for 			automatic sensing to apply proper lens
setting with any change in magnification or lens 		type. This
also allows for the automatic adjustment of the z-axis speed.
This automation 		is necessary to reduce the time operators and
equipment are exposed to radiological 		hazards in accordance
with ALARA.  

	The microscope system must provide 3D operation to
automatically detect focal planes 		and real time 3D measurement
software. This allows for 360° observation of a sample to 		gain
accurate and sound data for nuclear forensics analysis.  

	The system must also have Z-axis imaging, XY motorized stage
with rotation, 30 mm 		working range and 85 mm manual focus
travel range so that images can be automatically 		processed
with 3D  seamless tiling algorithm. This allows for
high-definition inspection, 		high-speed 3D imaging and
high-precision measurement capabilities to support
			radiological and nuclear forensic characterization and
development effective of 			decontamination techniques.

	The only known manufacture of a fully digital microscope system
that meets all of 		DRDC-Ottawa's technical and performance
requirement is HiROX.  For this reason it is 		proposed to
negotiate directly with HiROX for this requirement.

8.	Government Contracts Regulations Exception(s)

	The following exception to the Government Contracts Regulations
is invoked for this 		procurement under subsection 10.2 Section
6(d) - "only one person is capable of 			performing the work").

9.	Exclusions and/or Limited Tendering Reasons 

	The following exclusion(s) and/or limited tendering reasons are
invoked under the section 	of the trade agreement(s) specified:

	Agreement on Internal Trade (AIT) - Article 506 12. (b) where
there is an absence of 		competition for technical reasons and
the goods or services can be supplied only by a 		particular
supplier and no alternative or substitute exists;

	North American Free Trade Agreement (NAFTA) - Article 1016
2.(b) where, for works 		of art, or for reasons connected with
the protection of patents, copyrights or other 			exclusive
rights, or proprietary information or where there is an absence
of competition 		for technical reasons, the goods or services
can be supplied only by a particular supplier 		and no
reasonable alternative or substitute exists;
	
10.	Ownership of Intellectual Property.

	Ownership of any Foreground Intellectual Property arising out
of the proposed contract 		will vest in the Contractor.

11.	The period of the proposed contract or the delivery date.

	Delivery is requested by November 1, 2013.

12.	A cost estimate of the proposed contract. 

	The estimated value of the contract including options, is
$111,491.94 (GST/HST 			included).

13.	Name and address of the pre-identified supplier:

	Name: HiROX-USA Inc.
	Address: Hakensack NJ 07601, USA 

14.	Suppliers' right to submit a statement of capabilities

	Suppliers who consider themselves fully qualified and available
to provide the goods, 		services or construction services
described in the ACAN, may submit a statement of 		capabilities
in writing to the contact person identified in this notice on or
before the 		closing date of this notice. The statement of
capabilities must clearly demonstrate how the 	supplier meets
the advertised requirements.

15.	The closing date for a submission of a statement of
capabilities. 

	The closing date and time for accepting statements of
capabilities is 6 September 2013 at 		2:00 p.m. EST.

16. 	Inquiries and statements of capabilities are to be directed
to:

	Laurie Quinn
	Supply Officer
	Scientific, Medical and Photographic Division
	Commercial and Consumer Products Directorate
	6A2 ( 36 ) Place du Portage, Phase III
	11 Laurier Street \, Hull, Quebec K1A 0S5
	Tel: ( 819) 956-3824
	Email: laurie.quinn@tpsgc-pwgsc.gc.ca





Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.