CH 148/CP140 Post Mission

Solicitation number W8485-247929/A

Publication date

Closing date and time 2024/02/26 14:00 EST

Last amendment date


    Description
    Trade Agreement: Canadian Free Trade Agreement (CFTA)
    Tendering Procedures: All interested suppliers may submit a bid
    Non-Competitive Procurement Strategy: Exclusive Rights
    Comprehensive Land Claim Agreement: No
    Vendor Name and Address: 
    General Dynamics Canada Ltd.
    1941 Robertson Road
    Ottawa Ontario
    Canada
    K2H5B7
    Nature of Requirements: 
    
    CH 148/CP140 Post Mission
    
    W8485-247929/A
    Boumechera, Samira
    Telephone No. - (873) 355-3764 
    
    
    Laptop - Acoustic Replay and Intelligence Exploitation System (L-ARIES)
    Advance Contract Award Notice (ACAN)
    
    1. Advance Contract Award Notice 
    
    An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
    
    2. Definition of the requirement
    
    The Department of National Defence (DND) has a requirement for the supply and delivery of Laptop - Acoustic Replay and Intelligence Exploitation Systems (L-ARIES).
    
    This requirement consists of seventeen (17) L-ARIES Systems for the CH148 Cyclone Helicopter and CP140 Aurora Aircraft fleets of which fourteen (14) in service and  three (3) for spares with one of the spares held on loan at contractor’s place/facility for testing and development with an option to procure training and courses services on L-ARIES in Halifax, Victoria or any other place in Canada if required.
     
    There is a Security Requirement associated with this procurement that may require access to restricted areas. The supplier and its employees requiring this access must have minimum a Reliability Status security screening level. 
    
    There may be also Controlled Goods access related to this procurement. The supplier must have a valid registration in the Controlled Goods Program.
    
    3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)
    
    Any interested supplier MUST demonstrate by way of a statement of capabilities that its products and services for this procurement meet the following requirements:
    
    - The systems, products and services MUST use and comply with the following applicable documents:
    
    · GDMS-C QR-04918 Rev. 1  Laptop - Acoustic Replay and Intelligence Exploitation System (L-ARIES) Proposal (Proprietary), or equivalent.
    · A-LM-007-100/AG-001 Supply Administration Manual.
    · A-LM-184-001/JS-001 Special Instructions Repair and Overhaul Contractors.
    · DAOD 3003-1 Management, Security and Access requirements relating to Controlled Goods.
    
    - The following technical documents, or equivalent MUST be provided for this procurement:
    
    · L-ARIES Requirements Specifications;
    · L-ARIES Software Configuration Index;
    · Engineering Drawing Package;
    · Factory Acceptance Test Report;
    · Functional Test Report;
    · Operator Training Package;
    · Maintenance Training Package - Delta. 
     
    - The systems/products MUST be compatible with the existing acoustic systems installed on the CH 138 Cyclone and CP140 Aurora and MUST satisfy all capability deficiencies and deliver the functional capabilities identified in 12 Wing’s SOCD (Statement of Capability Deficiency). 
    The GDMS-C’s software on the Modular VME Acoustic Signal Processor (MVASP) is used on Canada’s aircraft fleets and the Acoustic Replay and Intelligence Exploitation System (ARIES) is used at the Acoustic Data Analysis Centre (ADAC) in Halifax. Also, the ARIES v2.0 software is used by Canada on the CP-140 Aurora Maritime Patrol Aircraft and the CH-148 Maritime Helicopter (programs).  It is used to create the pre-mission files and folder structure for the MVASP and CVAR/SPSS airborne systems (i.e., CFDs, Maps, Bathy, ARP files). ARIES is also used for post mission analysis for the same systems.
    
    - The systems/products MUST demonstrate the ability to provide Maritime Helicopter and Aircraft crews the capability to reduce PED (Processing, Exploitation and Dissemination) cycle times from weeks after returning from deployment and physically delivering hard drives to Acoustic Data Analysis Centre (ADAC), to as little as twelve (12) hours post flight during a deployment at sea when the information is most needed.
    
    - The systems/products MUST be provided with the latest qualified ARIES software baseline (i.e., ARIES 3.0 Common Software Baseline), or equivalent installed and configured for use with the relevant documentation.
    
    - The systems/products MUST include any software upgrades with the relevant documentation for on-site DND installation that become available during the contract period.
    
    - The L-ARIES systems and associated accessories and devices, or equivalent or better based on time of the tender MUST be provided for this procurement. 
    
    - The option of  training and courses services on L-ARIES system, or equivalent MUST be provided and given by qualified trainer(s), if DND requires and decides to procure these training and courses services.
    
    4. Applicability of the Trade Agreement(s) to the procurement 
    This procurement, on behalf of DND, is subject to the following trade agreement:
    
    · Canadian Free Trade Agreement (CFTA).
    
    5. Justification for the Pre-Identified Supplier
    
    General Dynamics Mission Systems-Canada (GDMS-C) is the only known supplier capable of meeting the government requirement. The GDMS-C L-ARIES system has been evaluated and tested on board of HMCS FREDERICTON, and (GDMS-C) L-ARIES was proven to satisfy all capabilities for this requirement. 
    GDMS-C has the exclusive ownership of Intellectual Property to L-ARIES systems and products and it is the Original Equipment Manufacturer (OEM) of L-ARIES systems. 
     
    6. Government Contracts Regulations Exception(s)
    
    The following exception to the Government Contracts Regulations is invoked for this procurement:
    
    · Under subsection 6 (d) as only one supplier is capable of performing the work. 
    
    7. Limited Tendering Reasons
    
    The limited tendering reasons are invoked in Canadian Free Trade Agreement (CFTA) at:
    
    · Article 513: Limited Tendering, Sections b (iii), and b (v).
    
    8. Period of the proposed contract
    
    · The proposed contract is from the contract award to 31 March 2025 inclusive.
    
    · The Software products of the requirement must be delivered on or before  31 March 2024
    
    · The Hardware products of the requirement must be delivered on or before 31 March 2025.
    
    9. Cost estimate of the proposed contract
    
    The value of the contract is estimated to be between $4,500,000.00 CAD and $4,700,000.00 CAD (excluding applicable taxes).
    
    10. Name and address of the pre-identified supplier
    
    GENERAL DYNAMICS 
    Mission Systems-Canada
    941 Robertson Road Ottawa, 
    Ontario K2H 5B7 Canada 
    
    11. Suppliers' right to submit a Statement of Capabilities
    
    Suppliers who consider themselves fully qualified and available to provide the goods and services described in this ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
    
    12. Closing Date for a submission of a Statement of Capabilities
    
    The closing date and time for accepting statements of capabilities are 26 February  2024 at 2:00 p.m. EST. 
    
    13. Inquiries and submission of Statements of Capabilities 
    
    Inquiries and statements of capabilities are to be directed to:
    
    Samira Boumechera
    Supply Specialist, Defence and Marine Procurement Branch  
    Public Services and Procurement Canada / Government of Canada 
    samira.boumechera@tpsgc-pwgsc.gc.ca  / Tel: 873-355-3764
    
    
    Delivery Date: Above-mentioned
    
    You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer  identified above.
    
    An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a statement of capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a statement of capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
    
    Suppliers who consider themselves fully qualified and available to provide the goods/services described herein may submit a statement of capabilities in writing to the contact person  identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
    
    The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear in block letters in the statement of capabilities transmission and communications.
    
    The Crown retains the right to negotiate with suppliers on any procurement.
    
    Documents may be submitted in either official language of Canada.
    
    Delivery Date: Above-mentioned
    
    You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
    
    An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
    
    Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
    
    The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
    
    The Crown retains the right to negotiate with suppliers on any procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Canadian Free Trade Agreement (CFTA)

    Reason for limited tendering

    A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

    • Exclusive Rights

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Boumechera, Samira
    Phone
    (873) 355-3764 ( )
    Email
    samira.boumechera@tpsgc-pwgsc.gc.ca
    Fax
    () -
    Address
    11 Laurier St. / 11, rue Laurier
    8C2, Place du Portage
    Gatineau, Québec, K1A 0S5

    Buying organization(s)

    Organization
    Department of National Defence
    Address
    101 Colonel By Dr
    Ottawa, Ontario, K1A0K2
    Canada
    Bidding details

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    Summary information

    Notice type
    Advance Contract Award Notice
    Language(s)
    English, French
    Region(s) of delivery
    Ontario (except NCR)
    Procurement method
    Competitive – Open Bidding
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

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