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Simulated Rifle & Scopes

Solicitation number W7719-175370/A

Publication date

Closing date and time 2017/02/09 14:00 EST


    Description
    Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
    Tendering Procedures: Generally only one firm has been invited to bid
    Non-Competitive Procurement Strategy: Exclusive Rights
    Comprehensive Land Claim Agreement: No
    Vendor Name and Address: 
    LASER SHOT, INC
    4214 Bluebonnet Dr
    Stafford Texas
    United States
    77477
    Nature of Requirements: 
    
    Simulated Rifles and Scopes
    W7719-175370/A
    
    1. Advance Contract Award Notice (ACAN) 
    An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 
    
    2. Definition of the requirement 
    Defence Research and Development Canada (DRDC), an agency of the Department of National Defence (DND), has a requirement for the supply and delivery of four (4) simulated rifles, four (4) simulated riflescopes, four (4) computer interfaces with required documentation, and one (1) set of recoil charging equipment.
    
    It is intended to negotiate a contract with LaserShot Inc., Stafford, Texas, USA.
    
    3. Specifications
     
    3.1 Simulated Rifle
    
    Each simulated rifle must have the following specifications:
    3.1.1 Must be non-firing physical analogues of a firearm.  They must not fire projectiles nor be easily convertible to a configuration that can fire projectiles
    
    
    3.1.2. Must closely resemble the physical dimensions, weight, and appearance of actual C7/M16 or C8/M4 rifles.  Minor variations in specifications are acceptable, as it is acknowledged that many models and configurations exist in this family of rifles, provided that all of the other requirements are met.  For example: barrel lengths from M4 CQBR (10.3”) to full C7A2 (20.0”) are acceptable; integral iron sights or flip-down backup iron sights are acceptable; any variety of muzzle devices or other minor cosmetic features are acceptable. 
    
    3.1.3. Must have working controls, buttons, and switches that reproduce those found on actual C7/M16 or C8/M4 rifles.  They must have a selector switch (with functional safe, semi-automatic, and either fully-automatic or burst fire modes), magazine release button, charging handle, and bolt-catch release lever (if there is a functioning bolt mechanism).
    
    3.1.4. Must have a trigger with physical characteristics that closely resemble those of an actual C7/M16 or C8/M4 rifle trigger. They must have realistic pull-weight, slack, break, and reset characteristics.
    
    3.1.5. The trigger must be able to communicate trigger-pull events to the simulationhost PC via the Computer Interface (see 3.3) without interfering in the normal operation of the weapon  it must not negatively affect the handling qualities of the trigger as outlined in 3.1.4, nor any of the other controls). 
    
    3.1.6. Must have a physical recoil function that discharges with approximately the recoil force of a 5.56mm-caliber rifle each time the trigger is pulled in semi-automatic mode.  The recoil function must operate for at least 30 consecutive trigger pulls before it must be recharged, and must be rechargeable by the operator (through CO2 gas refill or electrical recharging).  
    
    3.1.7. Must have MIL-STD-1913-compliant accessory rails along the full length of all four primary surfaces of the handguard (top, bottom, left, right).
    
    3.1.8. Must have a collapsible buttstock with a minimum of 4 positions. 
    
    3.1.9. If the simulated rifles contain ITAR restricted components, the Contractor must obtain all necessary permits from the U.S. Department of State for the legal export of the rifles to Canada.
    
    3.2. Simulated Riflescope
    
     Each simulated riflescope must have the following specifications:
    
    3.2.1. Must contain a digital microdisplay in place of the optical lenses found in a traditional riflescope, allowing it to display imagery from the video output channel of a Microsoft Windows PC at a resolution of no less than 800x600 pixels. 
    
    3.2.2. Must accept digital video signals via Digital Visual Interface, HDMI, or DisplayPort interfaces.
    
    3.2.3. Must have a MIL-STD-1913-compliant rail-mounting mechanism with which it can be attached to the simulated rifle.
    
    3.2.4. Must have eye-relief and other optical characteristics that will allow for easy use close to the eye, similar to traditional optical riflescopes, when mounted on the railed section of the upper receiver of the simulated rifle.  For example, the Elcan C79 optical riflescope has an exit pupil diameter of 8.5mm at a nominal eye relief of 70mm. 
    
    3.2.5. The overall length or bulk of the simulated riflescope must not interfere with the normal operation of the simulated rifle nor force the operator to unduly alter their cheeking or sighting position on the stock of the simulated rifle, compared to positions that would be adopted with in-service weapons and sights (example: C7 with Elcan C79, or M4 with Advanced Combat Optical Gunsight).  The length of the simulated riflescope must not interfere with the use of the forward accessory rails on the simulated rifle. 
    
    3.2.6. Must be built with durability to withstand the normal operation of the simulated rifles (including their recoil force) when they are used in conjunction.
    
    3.2.7. If the simulated riflescopes contain ITAR-restricted components, the Contractor must obtain all necessary permits from the U.S. Department of State for the legal export of the riflescopes to Canada.
    
    
    3.3. Computer Interface
    
    The Computer software and computer interfaces for each of the simulated rifles and riflescopes must have the following specifications: 
    3.3.1. Must be compatible with Microsoft Windows 7 and Bohemia Interactive Simulation’s Virtual Battlespace (VBS) 2 or VBS3.
    
    3.3.2. Must transmit trigger pulls on the simulated rifles to a Windows PC host so that VBS simulation software running on it can interpret them as weapon-fire events. 
    
    3.3.3. Either wired or wireless hardware interfaces are acceptable, but they must not have transmission latency worse than those of standard keyboard or mouse signals.  For example, USB keyboards typically have keystroke latencies of 30ms or less.
    
    3.3.4. Must allow each simulated rifle to operate independently on separate PC hosts (i.e. they must be supplied in sufficient quantity to support the full number of supplied rifles simultaneously).  
    
    3.3.5. If the Computer Interfaces requires configuration or integration by the operator, the Contractor must provide documentation for these processes in English.
    
    
    3.4. Recoil Charging Equipment
    
    Must provide a set of roil charging equipment for the each of the simulated rifles with the following specifications:
    3.4.1. Must enable the simulated rifle’s recoil function to continue to operate for at least 30 consecutive trigger pulls with each recharge.
    
    3.4.2. Must include all proprietary fittings, adapters, or other hardware necessary for the recharging of the simulated rifles.  Standardized and commonly available consumables (example: batteries, CO2 cylinders) are not required.
    
    
    4. Location of Requirement:
    
    Defense Research and Development Canada- Toronto Research Centre
    1133 Sheppard Ave West
    Toronto, Ontario, Canada
    M3K 2C9
    
    
    5. Applicability of the trade agreement(s) to the procurement 
    
    This procurement is subject to the following trade agreement(s):
    a. Agreement on Internal Trade (AIT); and
    b. North American Free Trade Agreement (NAFTA)
    
    6. Justification for the Pre-Identified Supplier 
    To the best of DND’s knowledge, LaserShot Inc., is the only supplier who can supply and deliver all of the required products and meet the technical requirements for each, including compatibility with our existing simulator system. 
    
    7. Government Contracts Regulations Exception(s) 
    The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work"). 
    
    8. Exclusions and/or Limited Tendering Reasons 
    The following exclusion(s) and/or limited tendering reasons are invoked under the:  
    Agreement on Internal Trade (AIT) - Article 506.12 (a), to ensure compatibility with existing products, to recognize exclusive rights, such as exclusive licences, copyright and patent rights, or to maintain specialized products that must be maintained by the manufacturer or its representative; and (b),where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists; and
    
    North American Free Trade Agreement (NAFTA) - Article1016 (b), where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by aparticular supplier and no reasonable alternative or substitute exists; and (d) for additional deliveries by the original supplier that are intended either as replacement parts or continuing services for existing supplies, services or installations, or as the extension of existing supplies, services or installations, where a change of supplier would compel the entity to procure equipment or services not meeting requirements of interchangeability with already existing equipment or services, including software to the extent that the initial procurement of the software was covered by this Chapter.
    
    9. Period of the proposed contract or delivery date 
    
    Item Description Estimated Date
    1 Supply and deliver four (4) simulated rifles, four (4) simulated rifle scope, four (4) computer interface and one (1) recoil charging equipment. March 23rd, 2017
    
    10. Cost estimate of the proposed contract 
    The estimated value of the contract is $49,232.00 USD (GST/HST included). 
    
    11. Name and address of the pre-identified supplier 
    LaserShot Inc
    4214 Bluebonnet Drive
    Stafford, TX, USA
    77477
    
    12. Suppliers' right to submit a statement of capabilities 
    Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
    
    13. Closing date for a submission of a statement of capabilities 
    The closing date and time for accepting statements of capabilities is February 8, 2017 at 2:00 p.m. EST. 
    
    14. Inquiries and submission of statements of capabilities are to be directed to:
    Inquiries and statements of capabilities are to be directed to: 
    Rachel Kane
    Intern Officer
    33 City Centre Drive
    Mississauga, ON L5N 3C2 
    Telephone: 905-615-2078
    E-mail:  rachel.kane@pwgsc-tpsgc.gc.ca
    
    
    Delivery Date: Above-mentioned
    
    You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
    
    An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
    
    Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
    
    The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
    
    The Crown retains the right to negotiate with suppliers on any procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Canada-Panama Free Trade Agreement
    • Agreement on Internal Trade (AIT)
    • Canada-Colombia Free Trade Agreement
    • Canada-Peru Free Trade Agreement (CPFTA)
    • North American Free Trade Agreement (NAFTA)

    Reason for limited tendering

    A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

    • Exclusive Rights

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Kane, Rachel
    Phone
    (905) 615-2078 ( )
    Fax
    (905) 615-2060
    Address
    Ontario Region
    33 City Centre Drive
    Suite 480
    Mississauga, Ontario, L5B 2N5

    Buying organization(s)

    Organization
    Department of National Defence
    Address
    101 Colonel By Dr
    Ottawa, Ontario, K1A0K2
    Canada
    Bidding details

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    Summary information

    Notice type
    Advance Contract Award Notice
    Language(s)
    English, French
    Region(s) of delivery
    Ontario (except NCR)
    Procurement method
    Non-Competitive
    Commodity - GSIN
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