High Density Mobile Shelving

Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
High Density Mobile Shelving
Immigration and Refugee Board of Canada, located at 74 Victoria
St., Toronto, Ontario, has the requirement for the supply,
delivery, and installation of High Density Mobile Shelving
units, as specified in Annex A of the Request for Proposal (RFP)
document.

Delivery and installation is required within eight weeks from
date of award.

The proposed bidders must meet all mandatory criteria detailed
in the Request for Proposal document.

Some of the mandatory criteria are provided below. Refer to the
RFP for the complete list.

The Bidder must meet the specifications and floor plan at Annex
"A" and must provide a statement, with their bid, stating that
they understand and meet all technical specifications outlined
in Annex A.

The Bidder must submit drawings, with their bid, for the mobile
shelving system proposed to meet the requirements at Annex A,
including all required dimensions and elevations, the number of
actual linear filing inches provided and the total floor space

The mobile system manufacturer must be ISO9000 registered OR
have a Quality Management Plan in place. 

As a minimum the plan must demonstrate that there is a program
in the manufacturing facility for verifying the conformance of
products throughout the process and must cover the following
stages:

Purchasing: to ensure that all purchased material conforms to
the specification requirements:
Incoming Material Inspection: to provide inspection and
identification of incoming material;
Fabrication, Manufacturing and Assembly Inspection: to
indicated as a minimum, all required last point inspections;
Final Inspection: to indicate that all finished work is subject
to a final inspection:
Workmanship: how the workmanship is maintained at a level of
quality consistent with the technical specification; and
Inspection records: that records of all inspections performed to
substantiate conformance to the specification requirements are
maintained.

The Bidder must submit a copy of the Manufacturer's ISO
Registration Certificate, or Quality Management Plan as
applicable, with their bid, OR within 3 working days of the
written request by the Contracting Authority. Failure to submit
within 3 days will render the bid non-responsive.

Mandatory Site Visit - It is mandatory that the bidder or a
representative of the bidder visit the work site.  Arrangements
have been made for a site visit to be held on 14 November 2012 at
10:00 AM at 74 Victoria St., Toronto, On   M5C 3C7.

Bidders must communicate with the Contracting Authority no later
than two (2) days before the scheduled visit to confirm
attendance and provide the names of the person(s) who will
attend. Bidders who do not attend or send a representative will
not be given an alternative appointment and their bids will be
rejected as non-compliant.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.