Email Transformation Initiative

Solicitation number 2B0KB-123327/B

Publication date

Closing date and time 2012/07/23 14:00 EDT

Last amendment date

    Trade Agreement: NONE
    Tendering Procedures: 
    Attachment: YES (MERX) Electronic
    Competitive Procurement Strategy: N/A - P&A/LOI Only
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    The RFI Industry Workshop date has been modified from July 5,
    2012 to July 6, 2012 as part of amendment number 003. 
    Email Transformation Initiative - Request for Information
    Further to the Industry Day Notice published under
    2B0KB-123327/A, this is a Request for Information (RFI)
    pertaining to the Email Transformation Initiative (ETI), which
    is an initiative of Shared Services Canada (SSC) to deliver a
    new Email Solution for SSC and the departments and agencies that
    it provides information technology (IT) services for, herein,
    referred to as SSC's "Partners". SSC will also offer the new
    service to other Government of Canada (GC) organizations on an
    optional basis.
    Public Works and Government Services Canada (PWGSC) and SSC are
    seeking feedback from industry on the following subject matter:
    (i)	The ability to meet the anticipated mandatory requirements
    provided in Part III of this 		RFI;
    (ii)	The questions provided in Part IV of this RFI;
    (iii)	Industry's recommendations for a low risk approach that
    could be considered by SSC to 		deliver a consolidated email
    service to the GC that would meet the business, timeline, and
    	cost reduction outcomes presented throughout this document, and
    (iv)	The ability to meet anticipated (draft) evaluation criteria
    (mandatory and rated) in Annex 		D.
    The GC intends to use feedback from (i), (ii) and (iii) to
    solidify its procurement approach and help determine the "way
    forward" for how the new Email Solution should be acquired,
    delivered, and managed, and feedback from (iv) to help determine
    the mandatory and rated evaluation criteria for organizations to
    respond to at the next stage of the procurement process, in
    which Canada will identify a subset of successful respondents
    for subsequent stages in the procurement process.
    RFI Industry Workshop: 
    Canada will host a full-day session to familiarize the
    Respondents with the current state of SSC's email systems, as
    well as the scope, requirements and technical challenges for the
    new Email Solution, so that Respondents can provide more detail
    in their responses to the RFI that will allow Canada to make
    more educated decisions in its email transformation strategy and
    requirements going forward. 
    The session is scheduled to take place on July 6, 2012 in the
    National Capital Region, with videoconferencing to regional
    locations. A panel of several Government of Canada
    representatives will present information and answer questions
    from industry. 
    The registration form is provided in Annex J and is to be
    submitted no later than 4:00 p.m. EDT on June 27th, 2012. 
    Potential RFI One-on-One meetings: 
    Following the close of the RFI, at Canada's discretion, meetings
    may be held with Respondents to seek further clarification or
    elaboration on their RFI response.
    CSEC Security Briefing: 
    Communications Security Establishment Canada (CSEC), as part of
    Industry Day held on June 12, 2012, presented an unclassified
    cyber-security and supply threats briefing to companies who were
    in attendance.
    CSEC has offered to provide organizations interested in
    participating in subsequent phases of the ETI procurement with a
    more sensitive supply threats briefing. One or more briefings
    will be carried out as part of the June to July 2012 Industry
    Engagement phase. 
    All individuals, from each Organization, that plan to attend the
    supply threats briefings, must sign a Non-Disclosure Agreement
    (NDA). Industry is advised that the subject NDA is not
    negotiable and must be signed by an executive company
    representative that has the authority to agree to the terms and
    conditions of the NDA.
    The registration form and NDA are provided in Annexes H and I
    and are to be submitted no later than 4:00 p.m. EDT on June
    27th, 2012.
    National Security Exception: 
    The procurement related to this initiative is subject to
    National Security Exception and is, therefore, excluded from all
    of the obligations of the trade agreements.
    Delivery Date: Above-mentioned
    The Crown retains the right to negotiate with suppliers on any
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

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    Contact information

    Contracting organization

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Contracting authority
    Knowles, Jason
    (819) 956-1418 ( )
    (819) 956-5165
    5C2, Place du Portage, Phase III
    11 Laurier Street
    Gatineau, Québec, K1A 0S5

    Buying organization(s)

    Shared Services Canada
    90 Metcalfe Street
    Ottawa, Ontario, K0A 0C3
    Bidding details

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    Summary information

    Notice type
    Request for Information
    English, French
    Region(s) of delivery
    British Columbia
    New Brunswick
    Newfoundland and Labrador
    Nova Scotia
    Northwest Territories
    Nunavut Territory
    Ontario (except NCR)
    Prince Edward Island
    Quebec (except NCR)
    National Capital Region (NCR)
    Commodity - GSIN
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