Document Scanners

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
EZ107-120005/A
Steckhan, Curt
Telephone: 604-666-1465
Facsimile: 604-775-7526
Email: curt.steckhan@pwgsc-tpsgc.gc.ca

REQUEST FOR STANDING OFFER

NMSO - DOCUMENT SCANNER

This Request for Standing Offer (RFSO) describes Canada's
requirements that will lead to the establishment of multiple
National Master Standing Offers (NMSOs) to supply, deliver,
install, and service document scanners of various categories, as
defined herein, including accessories and supplies on an "as and
when requested" basis to locations throughout Canada, except for
areas subject to a Comprehensive Land Claims Agreement (CLCA).

Resulting NMSOs will be valid for 12 months from date of
Standing Offer issuance, unless Public Works and Government
Services Canada (PWGSC) determines, in its sole discretion, to
set aside this procurement vehicle, with Canada retaining the
right to request two extensions of up to 12 months each. Once
issued, these NMSOs will replace the series of NMSOs numbered
EZ107-080001/001/VAN to EZ107-080001/006/VAN.

This procurement vehicle has been developed in accordance with
the recommendations of the National Procurement Strategy for
Office Equipment. It is anticipated that multiple NMSOs with a
total value of $9,000,000.00 may be authorized as a result of
this RFSO.

This RFSO includes categories of departmental, production,
network, flatbed, and portable document scanners at various
speeds and specifications intended to satisfy the majority of
the Government of Canada's document scanning equipment needs.

For each category, Canada anticipates qualifying a minimum of
one (1) product that meets the requirements of this RFSO. If no
products are qualified in any given category that Canada
considers advantageous, Canada reserves the right, in its sole
discretion, to issue a further RFSO in order to identify
additional Offerors eligible for Standing Offer issuance.

For document scanner requirements that PWGSC determines cannot
be met by any of the categories, other purchasing methods will
be used. However, the resulting NMSOs are intended to be the
primary purchasing instrument for document scanners for Canada. 

Canada reserves the right to add additional categories of
document scanners into resulting NMSOs. New categories will be
competed on the Government Electronic Tendering Service (GETS),
allowing new suppliers to qualify or existing Offerors to add
categories to their Standing Offer.

All potential suppliers capable of meeting the requirements of
this RFSO are invited to make offers. Offerors are not required
to be the manufacturer of the products in order to submit an
offer, although the manufacturer must certify that
non-manufacturer Offerors are authorized to supply and/or
service their equipment.

Offers will be evaluated on a category basis. Therefore, if an
Offeror wishes to submit an offer in only one specific category,
it has the opportunity to do so. It is not mandatory to make an
offer or be selected in all categories to be issued a Standing
Offer.

During the Standing Offer period, Offerors will have the
opportunity every two months to propose substitute products that
offer equal or better value to Canada. All Offerors will also
have the opportunity to refresh their prices every two months.
Canada reserves the right to revise this refresh time period as
necessary.

The requirement is subject to the provisions of the World Trade
Organization Agreement on Government Procurement (WTO-AGP), the
North American Free Trade Agreement (NAFTA), the Canada-Chile
Free Trade Agreement, the Canada-Peru Free Trade Agreement, the
Canada-Columbia Free Trade Agreement, the Canada-Panama Free
Trade Agreement, and the Agreement on Internal Trade (AIT).

Please see the RFSO solicitation document for more information
on the technical requirements and specifications, solicitation
and evaluation process, and resulting Standing Offer and
Contract clauses. 

Offerors are encouraged to submit any questions they have
regarding the solicitation or evaluation process or the
resulting Standing Offer or Contract clauses to the Standing
Offer Authority.


Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.