ACAN - COMBINED CO2 LASER (120W) AND FIBRE LASER (50W) ENGRAVER
- VICTORIA B.C. CANADA

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: 
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
TROTEC LASER CANADA INC.
203 - 20381 62 ave
Langley British Columbia
Canada
V3A5E6
Nature of Requirements: 
ACAN - COMBINED CO2 LASER (120W) AND FIBRE LASER (50W) ENGRAVER
- VICTORIA B.C. CANADA

W3555-157634/A
Kobenter, Hélène
Telephone No. - (250) 363-3404 (    )
Fax No. - (250) 363-3344

1.  ADVANCE CONTRACT AWARD NOTICE (ACAN)
An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier.

2.  DEFINITION OF THE REQUIREMENT
Fleet Maintenance Facility Cape Breton's (FMF CB) Engraving Shop
at the Department of National Defence (DND), Victoria BC Canada
requires a laser engraving system to carry out their core work
in support of the Canadian Navy.  The system will be replacing
an existing 80W CO2 Laser Engraver that is near the end of its
life cycle. DND requires the replacement unit that combines a
120W CO2 Laser and a 50W Fibre Laser that will support the
engraving of a large array of mixed stock material up to 48 in x
24 in size using both laser sources in a single cycle, and
result in increased processing capabilities and productivity for
DND due to the elimination of the need for changing laser tubes,
the lenses, or the focus manually. The system must be supplied
with laser design and engraving software. A large variety of
lenses are required to support the engraving quality for
materials with different heights. The system must also be
supplied with an exhaust system, and key components such as
lens, mirrors or electronics must be effectively protected from
dust to reduce system down time and maintenance costs. Finally,
the unit must come with (interchangeable) working tables to
support the engraving of various types of materials.

Because of limited space in the shop there is no room for two
individual machines, a combined CO2 and fibre-optic laser
engraver is required.

The 120W CO2 laser is required to support engraving of the
following materials: 
- Acrylic
- Glass
- Films
- Foam
- Foils
- Leather
- Paper
- Plastics
- Rubber
- Stone
- Textiles
- Wood

The 50W Fibre Laser will be used to engrave the following
materials:
- Aluminium
- Bronze
- Chrome
- Coated Metals
- Copper
- Gold
- Plastics
- Polycarbonate
- Stainless steel
- Steel
- Titanium
- Tool Steel

The only system identified as currently meeting DND's
operational requirements as detailed herein is Model Speedy 400
flexx from Trotec Laser Canada.

3.  CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES
(MINIMUM ESSENTIAL REQUIREMENTS)
Any interested supplier must demonstrate by way of a statement
of capabilities that its laser engraver system meets all of the
following minimum mandatory requirements:

A)  CO2 laser
a.  Must be sealed-off to remain free from dust and contaminants
b.  Must be air-cooled
c.  Minimum power rating of 120W, adjustable from 0 to 100%
d.  Minimum processing speed of 135 in/sec (342 cm/sec)

B)  Pulsed Fibre Laser
a.  Must be air-cooled
b.  Minimum power rating of 50W, adjustable from 0 to 100%
c.  Minimum processing speed of 71 in/sec (180 cm/sec)

C) System must be supplied with the following interchangeable
working tables:
a.  One (1) vacuum table for engraving thin and light materials
b.  One (1) anodized aluminium grid table for engraving small
materials
c.  One (1) table with removable aluminium lamellas for
reflection-free engraving when engraving clear materials
d.  One ferromagnetic table for holding down materials using
magnets

D)  Front access required

E)   Loading area without pass-through must accommodate
materials with the following minimum dimensions of
a.  Width: 26 in (660 mm)
b.  Length: 42 in (1070 mm)
c.  Height without interchangeable table: 12 in (300 mm)
d.  Height with interchangeable table: 10 in (250 mm)

F)  Loading area with pass-through:
System must have opening that allows material with an oversized
length to be passed through. Pass-through opening must
accommodate material with minimum cross-section dimensions of
a.  Width: 31.5 in (800 mm) 
b.  Height:  5.0 in (125 mm)

G)  System must be capable of the following:
a.  Addressable accuracy 5 micro meters
b.  Repeatability +/- 15 micro meters

H)  Control System Software:
a.  Must include drafting tool for creating engraving pattern
b.  Must support common drawing files PDF, JPEG, TIFF, BMP, DXF,
HPGL, AI, and CUT
c.  Must include set up cutting parameters (speed, laser power,
and laser autofocus) based on material parameters
d.  Must compile engraving pattern into a tool path that can be
used by the engraving unit
e.  Must compensate for offset, rotation, linear and non-linear
distortion
f.  Must include Automatic On/Off exhaust control
g.  Must be compatible with Windows 7
h.  If system supplied includes an operator computer control
system, must be installed with Windows 7 operating system

I)  System must supplied with the following lens sizes with
appropriate focusing tool:
a.  1.5 in
b.  2.0 in
c.  2.5 in
d.  2.85 in
e.  3.2 in
f.  4.0 in
g.  5.0 in

J)  Unit must support use of compressed air to prevent dust from
adhering to the laser lenses during operation.

K)  Unit must include rotary attachments to engrave curved
surfaces of
a.  Max diameter of 7 in (17.78 cm)
b.  Max. length of 37.8 in (96 cm)
c.  Max. weight of 22 lbs (10 kg)

L)  Unit must have a red dot pointer to indicate where the laser
beam will contact the work piece

M)  Fume Extractor and filter system:
Unit must be fitted with a fume extractor (internal or external)
including
a.  Minimum air flow of 350 CFM
b.  Pre-Filter and HEPA filter. Pre-Filter must be upstream from
the HEPA filter
c.  Chemical filter to remove odour from exhaust
d.  Fume exhaust through rear of unit
e.  Automatic On/Off control during engraving operation

N)  Electrical
a.  Laser engraver system must be able to connect to a 220 V, 60
Hz, 1 phase power source, full load must not exceed 20 Amps.
b.  Fume extractor system must be able to connect to a 220 V, 60
Hz, 1 phase power source, full load must not exceed 15 Amps.
c.  System must be certified or approved for use in accordance
with the Canadian Electrical Code, Part 1, before delivery, by a
certification organization accredited by the Standards Council
of Canada (CSA, ULc).

O)  Safety features:
a.  Unit must have automatic overheating shutoff
b.  Unit must be supplied with a lid with interlock system
during operation

P)  Dimensions
a.  Maximum footprint of laser engraver:  42"L x 56"W x 46"H
(1.1mL x 1.4mW x 1.2mH)
b.  Maximum footprint of fume extractor unit: 26"L x 18"W x 64"H
(0.7mL x 0.5mW x 1.6mL)

Q)  Weight of entire system (include all options) must not
exceed 1320 lbs (600 kg)

R)  Supplier must be able to provide all operating and service
manuals in English for system as delivered.

S)  Supplier must provide minimum of 1 day on operating and
maintenance training at DND Victoria BC Canada following
placement and utility hook up by DND.
	
4.  APPLICABILITY OF THE TRADE AGREEMENT(S) TO THE PROCUREMENT
This procurement is subject to the following trade agreements:
-  Agreement on Internal Trade (AIT)
-  North American Free Trade Agreement (NAFTA)

5.  JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER
Trotec Laser Canada is the only known supplier that can offer an
engraving system combining a 120W CO2 Laser and 50W Fibre Laser
that can meet the minimum essential requirements detailed under
section 3.

6.  GOVERNMENT CONTRACT REGULATIONS EXCEPTION(S)
The following exception(s) to the Government Contracts
Regulations is (are) invoked for this procurement under
subsection 6(d) "only one person is capable of performing the
contract"

7.  EXCLUSIONS AND/OR LIMITED TENDERING REASONS
The following exclusion(s) and/or limited tendering reasons are
invoked under the:

Agreement on Internal Trade (AIT) - Article 506.12(b) "where
there is an absence of competition for technical reasons and the
goods or services can be supplied only by a particular supplier
and no alternative or substitute exists";

North American Free Trade Agreement (NAFTA) - Article 1016.2(b)
"where for works of art, or for reasons connected with the
protection of patents, copyrights or other exclusive rights, or
proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable
alternative or substitute exists".

8.  PERIOD OF THE PROPOSED CONTRACT OR DELIVERY DATE
All deliverables must be received at Destination in Victoria
(British Columbia) Canada V9A 7N2 on or before March 31, 2015
(MANDATORY).	

9.  COST ESTIMATE OF THE PROPOSED CONTRACT
The estimated value of the contract is CAD $120,000.00 
(Applicable Taxes included).

10.  NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER
Trotec Laser Canada Inc.
203 - 20381 62 ave
Langley BC Canada
V3A 5E6

11.  SUPPLIER'S RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES
Suppliers who consider themselves fully qualified and available
to provide the goods, services or construction services
described in the ACAN may submit a statement of capabilities in
writing to the contact person identified in this notice on or
before the closing date of this notice.  The statement of
capabilities must clearly demonstrate how the supplier meets the
advertised requirements.

12.  CLOSING DATE FOR A SUBMISSION OF STATEMENT OF CAPABILITIES
The closing date and time for accepting statements of
capabilities is as specified above.

13.  ENQUIRIES AND SUBMISSION OF STATEMENT OF CAPABILITIES
Enquiries and Statements of capabilities are to be directed to: 

Hélène Kobenter
Supply Specialist
Public Works and Government Services Canada
Acquisitions Branch 
1230 Government Street, Suite 401
Victoria, British Columbia 
Canada V8W 3X4
Telephone: (250) 363-3404
Facsimile:   (250) 363-3344
Email address: Helene.Kobenter@pwgsc-tpsgc.gc.ca


This PWGSC office provides procurement services to the public in
English.
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.