ELECTRONIC FISH MEASURING BOARDS - DFO - NANAIMO, BC

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Atlantic Electronics Limited
Box 803
Mount Pearl Newfoundland and Labrador
Canada
A1N2Y2
Nature of Requirements: 
ELECTRONIC FISH MEASURING BOARDS - DFO - NANAIMO, BC

F1022-140043/A
Kobenter, Hélène
Telephone No. - (250) 363-3404 (    )
Fax No. - (250) 363-3344


1) ADVANCE CONTRACT AWARD NOTICE (ACAN)
An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier.


2) DEFINITION OF THE REQUIREMENT
The Marine Ecosystems and Aquaculture Division (MEAD) of
Fisheries and Oceans Canada, Science Branch located in Nanaimo,
British Columbia, Canada has a requirement for the supply and
delivery of two (2) electronic fish measuring systems to expand
the use of its integrated data acquisition system during
fisheries research surveys.

The only system identified as currently meeting DFO's
operational requirements as detailed in this ACAN is the
Scantrol FishMeter board Model FM-100USB (Qty: 2) with USB Cable
FM-USBC (Qty: 4) and Magnetic Marker FM-MAP (Qty: 4).

Atlantic Electronics Limited is the only distributor of the
Scantrol FishMeter in Canada.


3) CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES
(MINIMUM ESSENTIAL REQUIREMENTS)
Any interested supplier must demonstrate by way of a statement
of capabilities that its system equipment offering meets the
following minimum MANDATORY requirements:

The system must:

a)  be delivered to Destination Nanaimo BC by no later than
March 31, 2015;

b)  be waterproof to at least to the IP67 standard;

c)  be corrosion proof;

d)  be capable of directly measuring fish up to 1 meter long;

e)  have 5mm resolution or better;

f)  connect to a PC computer through a single USB cable for
communication. The cable must be a total length of 2.5 to 3
meters from the board to the USB A male connector. The cable
must be split with a waterproof (IP67) connector approximately 1
meter from the fish measuring board.  There must be no
additional junctions or splices in the cable;

g)  be poweredthrough the USB Cable;

h) provide a programmable interface for custom application
development;

i) have the ability to function as not only a measurement device
but also as a user input device, e.g. the board must be able to
send not only the length but also commands.  The commands must
include but are not limited to: navigation (up, down, left,
right, enter, delete); send numbers 0 to 9; and send male,
female;

j)  have a response time (time elapsed between marking the
length of the fish and the length data arriving at the PC
computer) such that one (1) fish can be measured each second;

k) be operated using a marker or stylus that is designed to be
attached to the operator's hand and does not require a tether;

l) have the ability to function as a simple measuring board in
the event of electronic failure (e.g. have a one (1) meter
measuring tape shown on the board so that in the the event that
the electronic components of the board fail, fish can be
measured manually).


4) APPLICABILITY OF THE TRADE AGREEMENTS TO THE PROCUREMENT
This procurement is subject to the following trade agreements:
- Agreement on Internal Trade (AIT)
- North American Free Trade Agreement (NAFTA)


5) SET-ASIDE UNDER THE PROCUREMENT STRATEGY FOR ABORIGINAL
BUSINESS
Not Applicable


6) COMPREHENSIVE LAND CLAIM AGREEMENT(S)
Not Applicable


7) JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER
Atlantic Electronics Limited is the only known supplier who can
supply and deliver a system that can meet the minimum essential
requirements detailed under Paragraph 3.


8) GOVERNMENT CONTRACT REGULATIONS EXCEPTION(S)
The following exception(s) to the Government Contracts
Regulations is (are) invoked for this procurement under
subsection 6(d) "only one person is capable of performing the
work".


9) EXCLUSIONS AND/OR LIMITED TENDERING REASONS
The following limited tendering reasons are invoked under the:

- Agreement on Internal Trade (AIT) - Article 506.12(b) "where
there is an absence of competition for technical reasons and the
goods or services can be supplied only by a particular supplier
and no alternative or substitute exists";

- North American Free Trade Agreement (NAFTA) - Article
1016.2(b) "where for works of art, or for reasons connected with
the protection of patents, copyrights or other exclusive rights,
or proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable
alternative or substitute exists"; and


10) PERIOD OF THE PROPOSED CONTRACT OR DELIVERY DATE
All deliverables must be received at Destination in Nanaimo
(British Columbia) Canada V9T 6N7 by no later than March 31,
2015 (MANDATORY).


11) COST ESTIMATE OF THE PROPOSED CONTRACT
The estimated value of the contract is CAD $ 33,950.00, 
excluding Applicable Taxes, FOB Nanaimo BC Canada V9T 6N7,
shipping charges, Canadian customs duties, and excise taxes
included.


12) NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER
Atlantic Electronics Limited
1164 Topsail Road
Mt Pearl, Newfoundland
A1N 2Y2


13) SUPPLIER'S RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES
Suppliers who consider themselves fully qualified and available
to provide the goods, services or construction services
described in the ACAN may submit a statement of capabilities in
writing to the contact person identified in this notice on or
before the closing date of this notice.  The statement of
capabilities must clearly demonstrate how the supplier meets the
advertised requirements.


14) CLOSING DATE FOR A SUBMISSION OF STATEMENT OF CAPABILITIES
The closing date and time for accepting statements of
capabilities is as specified above.


15) ENQUIRIES AND SUBMISSION OF STATEMENT OF CAPABILITIES
Enquiries and Statements of capabilities are to be directed to:

Hélène Kobenter
Supply Officer
Public Works and Government Services Canada
Acquisitions Branch
1230 Government Street, Suite 401
Victoria, British Columbia
Canada V8W 3X4
Telephone: (250) 363-3404
Facsimile:   (250) 363-3344
E-mail address: Helene.Kobenter@pwgsc-tpsgc.gc.ca

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page, or in the subject line of
the e-mail.

This PWGSC office provides procurement services to the public in
English.
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.