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Aircraft Charter for Arctic Travel Services

Solicitation number F6854-190001/A

Publication date

Closing date and time 2019/06/12 12:30 EDT

Last amendment date

    Trade Agreement: Canadian Free Trade Agreement (CFTA)
    Tendering Procedures: All interested suppliers may submit a bid
    Competitive Procurement Strategy: Best Overall  Proposal
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    Aircraft Charter for Arctic Travel Services 
    Public Services and Procurement Canada (PSPC) has a requirement, on behalf of the Department of Fisheries and Oceans/Canadian Coast Guard in St. John’s, NL, for the provision of an aircraft charter for crew changes for various vessels, locations, and dates.  More than one contract may be awarded.
    Mandatory Requirements:
    1. Aircraft must be capable of taking all Canadian Coast Guard passengers at one time.
    2. Aircraft must be able to take palletized cargo. 
    3. Flight crew must have full flight hours available when departing St. John’s, NL and return location on crew change day.  No stop-overs for flight crew change out.
    4. Full in-flight meals must be provided; two hot nutritious meal choices for breakfast, lunch and supper.
    5. If stop-over for refuelling, weather or other delays is required, it is requested that only the following locations to be used due to availability of appropriate hotel accommodations, provisions/food sources and paved runways.
    ? Kuujjuak, QC
    ? Iqaluit, NU
    ? Rankin, NU
    ? Churchill, MB
    6. Ground support personnel and a forklift is required at airport hangers to assist in loading and offloading aircraft.  
    7. Supplier of charter is to provide CCG with time of departure, time of arrival and any delays.
    8. In case of delays, request to have indoor or enclosed temperature controlled storage in crew change communities.
    9. Within 48 hours of completion of the scheduled crew change, the supplier will provide a summary report of the crew change.  The summary is to include actual departure and arrival times and any notable occurrences (mechanical, weather delays, etc.).
    10. Aircraft must be capable of carrying 5,000 pounds of cargo to and from destinations.
    11. Fifty (50) pounds of luggage per person to and from destinations must be allowed.
    12. Full in-flight meals are to be provided and included in the firm price for each flight.
    13. No alcoholic beverages are to be served.
    14. Aircraft must have washroom facilities.
    15. As personnel change locations are sometimes subject to change on short notice, service provider must be licensed to transport passengers outside of and back to Canada;
    16. Aircraft must be gravel runway equipped since the vessel program may result in a change to the crew change location.
    17. Covered storage for perishables must be provided while waiting for transfer to the vessel in crew change locations.
    18. Ground transportation must be provided at Airport Hangers.
    19. No dangerous goods will be shipped.
    20. Bidder is to provide a firm all-inclusive price (all costs and fees included) per flight.
    21. Provide a company profile and specifically outline past experience in Arctic flying.
    22.  Provide details on type of aircraft offered, licenses, landing and refueling rights (ie. Appropriate authority to fly out of country to various destinations).
    Please refer to the solicitation document for further details, and for the terms and conditions of this requirement.  For any inquiries, please contact the Contracting Authority via telephone at (709) 682-1588 or via e-mail at
    The Government Electronic Tendering Service (GETS) is available at  This web site will be the sole authoritative source for Government of Canada tenders, and Bidders are responsible for obtaining copies of tender forms and specialinstructions directly from this web site.  Firms that elect to base their bids on tender documents obtained from other sources do so at their own risk.  
    Standard terms and conditions for this procurement are incorporated by reference into, and form part of, the tender and contract documents. These may be viewed at 
    Amendments, when issued, will be available on GETS.  It is the responsibility of the Bidder to ensure that all amendments issued prior to closing have been obtained and addressed in the submitted bid. 
    Bids will be received in English, or French, at:  Public Works and Government Services Canada, Bid Receiving Unit, 10 Barter's Hill, P.O. Box 4600, St.John's, Newfoundland and Labrador, A1C 5T2.
    GSIN: V202A
    Delivery Date: Above-mentioned
    The Crown retains the right to negotiate with suppliers on any procurement.
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Canadian Free Trade Agreement (CFTA)

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    Contact information

    Contracting organization

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Contracting authority
    Baird, Janice
    (709) 682-1588 ( )
    (709) 772-4603
    Cabot Place, Phase II, 2nd Floor
    Box 4600
    St. John's, NL, A1C 5T2

    Buying organization(s)

    Fisheries and Oceans Canada
    200 Kent St, Station 13E228
    Ottawa, Ontario, K1A 0E6
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

    Access the Getting started page for details on how to bid, and more.

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    Summary information

    Notice type
    Request for Proposal
    English, French
    Region(s) of delivery
    Newfoundland and Labrador
    Procurement method
    Competitive – Open Bidding
    Selection criteria
    Highest Combined Rating of Technical Merit and Price
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

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