Alternate method of supply for Guard services

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: The bidder must supply Canadian goods and/or services
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

This solicitation is a Request for Bids to satisfy Canada’s requirement for the provision of Guard services to locations throughout Canada, excluding any locations in areas subject to any of the Comprehensive Land Claims Agreements.

Guard Services for any government department, agency or Crown Corporation listed in Schedules I, I.1, II of the Financial Administration Act, R.S., 1985, c. F-11, must be provided by the Canadian Corps of Commissionaires under the Right of First Refusal (RFR) granted by Treasury Board (https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=12025). This policy has been in place since World War II, with the 15 Canadian Corps of Commissionaires Divisions across Canada providing the guard services. In March 2020, the Treasury Board approved an extension of the RFR until 31 March 2023, and Canada values this social policy for providing employment opportunities for veterans. The primary method of supply currently in place until March 31, 2022 is a National Master Standing Offer NMSO - EN578-211865/001/ZL.
While Canada maintains its commitment to the RFR policy with the Canadian Corps of Commissionaires, due to the nature of the RFR process, a request for guard services may be declined by the Canadian Corps of Commissionaires. Furthermore, not all Schedules under the Financial Administration Act, R.S., 1985, c. F-11. , fall under the RFR, meaning not all federal organizations are required to use the Canadian Corps of Commissionaires.  There are also requirements for specialized guard services that cannot be provided under the terms and conditions of the NMSO.

1.0 Determination of When to Use the Standing Offer vs. Supply Arrangement

a) A Standing Offer will be used when the Corps of Commissionaires exercised their RFR and decline the request for guard service(s), or are not able to deliver services for other reasons.
b)  A Supply Arrangement will be used when requirements fit under ANY of the following conditions:

i. the Corps of Commissionaires exercised their RFR and decline the request for guard service(s), or when services are not able to be delivered for other reasons; and
ii. The services required are for large scale event(s) and are outside the basic guards services detailed above; such as but not limited to: Pandemic response, G7, Olympics and Canada Day.
iii. Or any other unique requirements for guard services in which the Client wishes to openly compete the requirement amongst the qualified suppliers.

2.0 Applicable Trade Agreements

The requirement is subject to the provisions of the Canadian Free Trade Agreement (CFTA).

3.0 Canadian Content Policy

The requirement is limited to Canadian services.

4.0 Comprehensive Land Claims Agreements

The Request for Bids is to establish multiple RMSO and SA for the requirement detailed in the RFSO/SA, to the Identified Users across Canada, excluding locations within Yukon, Northwest Territories, Nunavut, Quebec, and Labrador that are subject to Comprehensive Land Claims Agreements (CLCAs). Any requirement for deliveries to locations within CLCAs areas within Yukon, Northwest Territories, Nunavut, Quebec, or Labrador will have to be treated as a separate procurement, outside of the resulting standing offers.

5.0 Mandatory reporting for equity designated groups

This procurement contains a mandatory requirement to report on equity designated groups as defined in the Employment Equity Act (i.e., women, Indigenous peoples, blacks, other members of visible minorities and persons with disabilities). 

6.0 Period of the Standing Offer and Supply Arrangement

Resulting Standing Offers will be valid until May 31, 2022.

Resulting Supply Arrangements have no defined end-date and will remain valid until such time as Canada no longer considers it to be advantageous to use it.

6.1 Ongoing opportunity to qualify

A Notice will be posted on Buyandsell.gc.ca/tenders every year of the SO/SA period to allow new suppliers to submit an offer or arrangement. Suppliers may submit an offer for a SO or an arrangement for a SA by responding to the posted refresh terms and conditions in effect. 

Standing Offer only:
This process will also permit existing suppliers to submit a new financial offer. It is not mandatory for existing suppliers to provide a response to a refresh solicitation. 

Canada may issue an unlimited number of SO/SAs and may continue to issue SO/SAs to new bidders throughout the SO/SA period. 

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.